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Share an iOS File

The following options are available for sharing:

  • Allow anyone with link (Public Share). No FileCloud account required.
  • Anyone anyone with link and a password (Protected Public Share). No FileCloud account required.
  • Allow selected users or groups (Private share). FileCloud account required. The shared files will appear in the Shared with Me folder.
  • If the file is available for viewing in the Secure Web Viewer: Allow anyone with secure web viewer link and a password. No FileCloud account required.

In addition, it is possible to control the access to the shared resource with read, write, or share permissions.

You can use the FileCloud app to share files on your mobile device with others. You can:

  • Create a direct link to the file. This link can be sent via email to anyone who needs access to that resource.
  • Make the share private and let FileCloud notify the users who you add to the share.

To share a file:

  1. Open the FileCloud app.
  2. Navigate to the file you want to share.
  3. Tap the more (three dot) icon next to the file or folder.
  4. Tap Share.

    The file is automatically shared publicly, and a screen for accessing the share options and copying the share link opens.


To copy the share link:

To copy the file share link:

  1. Tap the Copy icon.

    The screen displays the message Share link copied and shows a pop-up that enables the user to share the link with or without a password (depending on whether the user has set the permissions to require a password.)
  2. Paste the link into an email or text message and send it. `

To change share options:

The options (optional settings) for a share are listed under Share Options. 

For information on setting share options, see:

To add a password to a public share:

To add a password to a public share:

  1. Tap Share Options.

  2. Scroll down under Share Options and under Sharing Permissions, tap Allow anyone with link.

    A list of options appear.
  3. Tap Allow anyone with link and a password.

    Allow anyone with link and a password replaces Allow anyone with link.
    Note: If the option Allow anyone with secure web viewer link and a password appears, the file is available for viewing in the Secure Web Viewer, which protects files with digital rights management (DRM) features. See Using the Secure Web Viewer for help with this option.
  4. Tap Save.
  5. Scroll down to see a filled password field. Use the existing password or enter another one, and then tap Save.

    Users must now enter the password to access the share from the link.

To change the permissions on a public share:

The permissions for a public share are listed under Sharing Permissions. The default permission is View and download, but you may change it to View Only.

To change the permissions on a public share:

  1. Tap Share Options.

  2. Scroll down under Share Options and tap View and download.

    The options View Only and View and download appear.
  3. Tap View Only.

    View Only replaces View and download. 
  4. Click Save.


To make a share private:

  1. Tap Share Options.

  2. Scroll down under Share Options and tap Allow anyone with link.

    The options Allow anyone with link, Allow anyone with link and a password, Allow selected users or groups, and if it is available for the file, Allow anyone with secure web viewer link and a password, appear.
  3. Tap Allow selected users or groups.

    Allow selected users or groups replaces Allow anyone with link.
  4. Tap Save.

Now, follow one of the procedures below to add a user or a group to the private share.

To add users to a private share:

After you choose Allow selected users or groups, Users and Groups tabs appear.

To add a user to a private share:

  1. Tap Invite users.
  2. In the Invite users to this share popup, enter a user's email address or account name, and tap the name to add it.
    If the user you enter does not have an account, a message informs you that a new account will be created and a message will be sent informing the user.
  3. Enter any number of users. When you are done, tap Add Users.

    The user is added to the share.


To change a user's private share permissions:

When you privately share a file with a user, the user's permissions for the file are shown in icons below the username or email. By default, the user has view and download permissions for the file. 
You can also give the user upload and share permissions, and if it is allowed in your system, sync permission. Note that other settings in FileCloud affect which permissions are available.

To change the user's permissions for the file:

  1. Across from the user's name or email, tap Edit.

    A popup shows the available permissions.
  2. Check or uncheck permissions, and tap Apply.

    The changes to the permissions are saved.

To add groups to a private share:

After you choose Allow selected users or groups, Users and Groups tabs appear.

To add a group to a private share:

  1. Tap the Groups tab and then tap Add Group.
  2. Tap each group that you want to add to the share.
  3. When you are done selecting groups, tap Add.

    The groups are added to the share:



To change a group's private share permissions:

When you privately share a file with a group, the group's permissions for the file are shown in icons below the group name. By default, the members of the group have view and download permissions for the file. 
You can also give the group upload and share permissions, and if it is allowed in your system, sync permission.  Note that other settings in FileCloud affect which permissions are available.

To change the group's permissions for the file:

  1. Across from the group, tap Edit.
  2. A popup shows the available permissions.
  3. Check or uncheck permissions, and tap Apply.

    The changes to the permissions are saved.

To remove a user or group from a share:

To remove a group or user from a share, tap the x next to it:

To remove a share:

You can remove a share of a file if you have created the share.

  1. Open the FileCloud app.
  2. Navigate to the file whose share you want to remove.
  3. Tap the more (three dot) icon next to the file or folder.
  4. Tap Share.

    The share details open.
  5. Tap Remove.

    The share is removed. Users who were given access to the share can no longer view it in their Shared with me files or access it through the share link.