Launching FileCloud 9.0 – Encryption at Rest, Two-Factor Authentication, File Locking, Real time Network Share Sync, Network Share Recycle Bin, Multi-tenant site management and more …

We are happy to announce the immediate availability of FileCloud 9.0. This is a significant release with major new features and hundreds of enhancements and bug fixes. FileCloud 9.0 brings best-of-breed security features to protect your organization data.

FileCloud_9.0
FileCloud now supports encryption at rest with site specific encryption keys, two-factor authentication (2FA), file locking, recycle bin support for network shares, real time network share sync, and improved multi-tenant site management support. As always, we have addressed most of our customer requests and we believe the 9.0 release will improve FileCloud security and enhance the end user experience significantly.

Encryption at Rest

FileCloud now supports Encryption at rest for Managed Local Storage. File encryption supported by FileCloud secures files even in case of unauthorized access on the server.

Encryption is managed either by a system managed key or an admin provided passphrase (at server start-up) for the ultimate in security and for the most demanding of environments. Multi-Tenant sites can each have separate security keys allowing Managed Service Providers to offer a compelling solution to businesses without compromising privacy.

Encryption uses symmetric cryptography, therefore the encryption/decryption process is very fast and controls are provided to switch an existing FileCloud system to use encryption seamlessly. After encryption is enabled, new files uploaded will be encrypted automatically and decrypted during download or previews.

Encryption
 

For more details, please check http://www.tonido.com/support/display/cloud/Setting+Up+Storage+Encryption

Two Factor Authentication (2FA)

In today’s world, usernames and passwords alone are not sufficient to protect an account. Two factor authentication (2FA) is a security process that allows access to secure resources when by means of two means of identification. In addition to username and passwords, an additional verification code will be required to complete the login process.

2FA
Logging in via web browsers, mobile apps (Android, iOS) will require a verification code to be sent to their registered email ID associated with their account. Currently, note 2FA login is not available from FileCloud Sync or FileCloud Drive apps.

Two factor policies policies can be enabled or disabled at a global level or at an individual user level. Support for more two factor authentication methods is planned in our future roadmap (SMS delivery, Google Authenticator etc)

For more details, please check http://www.tonido.com/support/display/cloud/Two+Factor+Authentication

Network Folders Recycle Bin Support

FileCloud always supported recycle bin (for storing deleted files) for files in managed storage. Version 9.0 extends this feature to work with network folders. Deleted files from network shares are stored in the recycle bin and can be viewed and restored. This provides additional controls for the FileCloud admin to safeguard from accidental file deletion.

recyclebin
FileCloud administrators can enable or disable this feature through the admin interface. If needed, to free up space, all deleted files in a specific network share can be fully cleared by the admin.

File Locking

In order to avoid inadvertent changes to files and folders when being actively modified by one person in a collaborative environment, files and folders can be explicitly “locked”. Locking indicates that a user is actively working on it and access is restricted to modifications (or even reading) by other users to whom the file is shared till the file is unlocked.  The locking feature prevents conflicts and needing to merge changes from two users into the same document.

In FileCloud, access restrictions such as read permissions, lock expiration can be set when the file or folder is locked. Administrators can override the locks created by the user.

Lock list
For more details, please check http://www.tonido.com/support/display/cloud/File+Locking

Real time Network Share Sync

Network share files are synced offline using a scheduled time (every 30 minutes, 1 hour etc). It is now possible to sync network share files in real-time using a more faster and efficient mechanism as files change. This requires the FileCloud helper service which needs to be enabled on the server side which monitors network folders for changes.

Not only does this feature implement faster sync, it is also more efficient when working with large network folders with thousands of files and folders. Single file changes can be propagated faster to many clients quickly without each client traversing all folders.

realtime_networkfolder_scanning_client
 

Improved Multi-Tenant Site Control

FileCloud 9.0 makes it easy for service providers to manage their sites with a site level max storage quota as well as site level user quota. Total quota limit for a site ensures that the used quota for that site does not exceed the total quota limit set by the multi-site admin. The total user limit ensures that the total users in a site does not exceed the total user limit set by the multi-site admin.

It is now also possible to create new sites by duplicating settings from an existing site. This allows you to roll out a site quickly. The multi-site dashboard also shows in a glance the users and storage used for each site.

multi-site

Additionally, 9.0 comes with a number of other upgrades such as FileCloud Sync App support for ReadyNAS (Beta), improved notification support for downloads and uploads to public shares and much more.

As always, the filecloud team wishes to thank our customers who have driven most of these changes, making it a much better product every single day. A big thank you!
We look forward to hearing from you and any feedback you might have for us.

Other Improvements and Bug Fixes
General: Option to disable “Download Folders”
General: Show Folder Properties to get stats of folder
General: Fix: No activity record for download folder
General: Fix: Sharing of a single File via NTFS shares is not working
General: Enable sending forgot password emails using your email address instead of just username
Outlook: Add In installer doesn’t work when installed as admin
General: WebDAV skips virus scanning for upload files
General: Activity Stream Panel Close vs Open Selection state is remembered
General: Provide option to skip large files when downloading folders via Zip
General: Upload only shares now will keep uploaded files in the list without removing them automatically
General: Show drag and drop file upload queue all the time
General: Improve Download Performance for Amazon S3
General: Fix: issue with user search for file sharing
General: Fix: No scrollbar in the search results view
General: Remote wipe doesn’t wipe contents in Android
General: Mobile clients should allow edit of downloaded files regardless of mobile policy
General: Fix: Download count limits not applied for shares of external network folder
General: Add search in Network Folder View
General: Fix upload issue when user has space in name
General: Fix: No error shown when Network Sharing is diabled and user clicks on “Share button”
General: Improvement error when deleting a file/ folder in a shared folder with Read only permission
General: Incorrect implementation of password requirements when user changes passwords
General: Show error message when one creates share for himself
General: POODLE security fix: Patch http-ssl config file in Windows XAMPP
General: Fix: Guest accounts cannot do private share because search will not work
General: Don’t change share link when changing share properties
General: Fix: File table and grid navigation issue with paging
General: Public share not allowing uploading folders
General: Don’t Show Network Shares in WebDAV if there are no network shares setup
General: Network Share names are not sorted in the Network Folder list
General: If Private sharing Only mode is enabled, share names are incorrect
General: Download Folder with NTFS permissions might download all subfolders even without user having access
General: Sharing Folder with NTFS folders will check subfolders for permissions
General: “Created On” date format not consistent with “My files” view
General: Deleting a folder if it already exists in recycle bin fails silently
General: Reject all file uploads with extension .php and php5
General: Show User Display Name instead of user name in user portal
General: Fix: User policy isn’t overridden correctly
Admin: Provision new Sites as copy of existing sites
Admin: Auto Sync AD groups with FC groups
Admin: Admin Dashboard “Add Admin” not working for non-Admin user
Admin: Fix: SPLA license with month old issue date when installed says license expired
Admin: Fix: Clear Recycle Bin from Admin “My Files” doesnt work
Admin: License shows as expired even though the license date has not reached
Admin: Provide option to send email alert when login fails
Admin: Provide option to do Automatic removal of expired shares
Admin: Add more information in each RMC client to better identify instead of just OS etc
Admin: Fix: When removing Network Folder, all user shares of those folders are cleared
Admin: Fix: Remove temp zip files after download zip operations
Admin: Prompt to change email server in admin alert dialog
Admin: alert admin if Automatic Task or Cron has not been set
Admin: AD settings not enabled when using language other than english
Admin: Add user fails if the user name is Email ID and authentication is setup for Active Directory
Admin: Admin summary Latest Files Added should show files from Network Shares as well
Admin: SPLA licenses should renew automtically monthly
Admin: Support multi-site setup with resetpw script for resetting admin password
Admin: Add Ability to disable welcome emails to users
Admin: Add ability to disable password changing by user accounts
Admin: RMC devices should show latest devices first
Admin: Fix: issue with ‘&’ in Product Name and Webbrowser Title
Admin: Fix: Adding user account when logging in via Email with Uppercase samAccountNames fails
Admin: Fix: When license is not installed, import users doesn’t provide proper error report
Admin: Provide a way to disable “Remote Delete” feature in sync apps globally
Admin: WebDAV File Download is not logged in Audit
Admin: Add configurations to disable certain actions from being added to audit
Admin: Audit Log Export – csv file shows an empty column “how”
Admin: Fix: Add Group no longer requires email
Admin: Support New AD LOGONNAMEPREFIX setting in UI when UPNs and samAccountNames are different
Admin: Add to audit log for users imported from AD/LDAP
Admin: No audito logs shown when opening a file from webdav
Admin: Add memcache support
Admin: When admin logs into user portal, show an appropriate error message
Admin: Change Disable Approval Email to “Send Approval Emails for Users”
Admin: Clear all alerts not working for non admin user, even with alert permission
Admin: Network shares Filter doesn’t filter path containing “\”
Admin: Pre-load data for new accounts is failing
Sync: Support syncing to local folders that are mounted UNC paths
Sync: Sync app allows selecting non-syncable Shared folder selection in Limit Sync Folders
Sync: Provide Activity/Errors tab for Network Folders Offline Sync Activity
Sync: Change Sync Folder doesn’t move existing network folders to new location.
Sync: Remote Wipe not deleting all files when there are a lot of files synced or in network folders
Sync: Don’t add ‘New folder’ during Windows scanning to avoid syncing temporary folders
Sync: Sync app shows idle indication even when the manual tasks are running
Sync: Network Folder Real-time Sync of folders might stall if there are intermediate folders that don’t work.
Drive: Fix crash when changing max download file size
NTFS Helper: Fix: Path Mapping has issues when replacing strings with same names

Complete FileCloud 9.0 release notes can be viewed at https://www.getfilecloud.com/releasenotes.

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