FileCloud Add-In for Microsoft Outlook

FileCloud’s advanced Microsoft Outlook integration will improve the efficiency and productivity of any outlook user when sharing files or folders within an organization or with external partners and customers.

  • Automatically upload attachments to FileCloud and share them as links in emails
  • Access all your remote files and team folders right from your Outlook client
  • Share remote files as a link in emails
  • Save emails or even attachments from emails into FileCloud
  • The added convenience of a browser view task pane attached to the mail window from which you can drag/drop files

This seamless integration with MS Outlook will improve the efficiency and productivity of any Outlook user when sharing files or folders within the organization or with 3rd party vendors.  Therefore, the Outlook add-in brings FileCloud to the email platform and integrates cloud access in the user’s workflow.

Versions 20.2 and higher of FileCloud, a FileCloud explorer appears in the right panel of Outlook. The explorer enables you to work remotely with your FileCloud files and folders from Outlook.

When you right-click on a file in the explorer, a menu with the actions Share, Rename, Delete, Lock and Unlock opens.  You can also drag an attachment from a message, and drop it into My Files or a folder in My Files. When you perform any of these actions, you are directly acting on the files in FileCloud.

When you create a new message in Outlook, FileCloud appears in the Outlook ribbon in the message with the following buttons:-

  • Share from FileCloud
  • Upload and Share
  • Settings
  • File Browser

In Versions 20.2 and higher of FileCloud, the FileCloud explorer also appears when you open the new message box. This enables you to drag a file from FileCloud and drop it into a new message as an attachment.

 

When you create a FileCloud share in Outlook, you can add the share link to your Outlook message either:

  • by right-clicking on the file in the FileCloud explorer in the right-panel
  • by clicking the Share from FileCloud link in the ribbon of the new email.

To add a share from the FileCloud explorer in Outlook:

  1. Open Outlook and click New Email.
    A new email form opens.
  2. In the FileCloud explorer in the right-panel, navigate to the file or folder that you want to share, and right-click it.
  3. In the menu, choose Share.

When a share has been created. A Share Options dialog box opens:

4. Choose one of the following options (or x out of the Share Options dialog box to keep the share without including it in the email or adding advanced options):

  • Copy Link – Copy the link so that you can paste it somewhere else.
  • Advanced Options – Access advanced share options such as setting a share password, or sharing with specific users only. For help see Sharing Files and Folders. If you do not add advanced options, the share is available to anyone you send the link to.
  • Remove Share – Delete this share.
  • Add Share Link to Email – Insert the link into the email that you are currently composing. The recipient can click it to access the share.

 

To add a share from the link in the ribbon:

  1. Open Outlook and click New Email.
    A new email form opens.
  2. In the ribbon above the form, click Share from FileCloud.

3. Select the file that you want to share.
Your file explorer closes and a Select a Folder window opens.

 

4.  Navigate to the folder that you want to upload the file into.

5. Click Select.
The file is saved to the folder, shared publicly, and added as a link or an attachment in the email.