Archive for the ‘FileCloud Online’ Category

SharePoint Alternatives 2020 – Compare Top EFSS Solutions

SharePoint Alternatives 2020

If you are familiar with document management and sharing solutions, there’s a high probability that you may have heard about SharePoint. SharePoint document management and collaboration tool came into existence in 2001 developed by Microsoft and has been a popular player in the EFSS market since.

With innovations in the EFSS market, many SharePoint alternatives have emerged as challengers providing unique features for document management and file sharing with focus on security and usability.

Let’s look at some of the most popular alternatives to SharePoint in 2020 and what they have to offer for enterprises.  


Comparison Criteria – SharePoint Alternatives 2020

Being a top EFSS solution ourselves, we have compelling reasons about which solution is a top SharePoint alternative solution. Here are the factors taken into account:

  • Pricing: SharePoint Office 365 E3 plan costs $24,000/ year for 100 users. We will compare all solutions to find which ones are priced higher or lower than SharePoint and what are the feature differences at this price point.
  • Data Governance & Compliance: Enterprises handle sensitive data every day and need data governance and retention policies. A good solution helps comply with leading industry regulations and avoid any legal troubles.
  • Data Security: Which solutions provide data leak prevention, remote wipe, encryption in-transit and at-rest, and more to safeguard your data.
  • Integration: SharePoint integrates seamlessly with MS Office and related products. We will find out which solutions integrate easily with Microsoft Office 365 and Outlook, so that your workflow stays uninterrupted.
  • Administrative Tools: We will compare admin features, role based administration, granular permissions and more.
  • Other Important Features: We will add important add-ons and features like virtual drive, content classification, security modules wherever applicable to give you a transparent view of what to expect from each solution.

FileCloud Online

Browsing Folders - FileCloud - FileCloud Support

  Pricing: $18000/100 users/year (Enterprise) / $5,000/100 users/year for on-premise solution

✓  Storage: 1TB, +200GB/user (Enterprise)

✓  Security: Compliant with all stringent government regulations, such as HIPAA and GDPR. Get smart DLP, encryption at rest and in transit, 256-bit AES encryption, granular file-sharing, password-protected, public and private shares.

✓  Features: Get unlimited client accounts, unlimited file versioning, branding capabilities, hybrid cloud, virtual drive, selective sync and many more enterprise-level EFSS features. Enterprises can also opt for FileCloud Server for an on-premise deployment option.

FileCloud is one of the most powerful and affordable EFSS solutions compared to SharePoint. FileCloud is storage agnostic and can be deployed across any NAS or object storage. 

FileCloud is one of the most affordable file sharing solution on the market, providing unlimited FREE external client accounts, remote access to your data, collaboration tools, smart content classification, a comprehensive admin panel, customization and branding options to enhance your enterprise sharing, sync and storage experience.


Google Drive

How to Find Anything in Google Apps - The Ultimate Guide to G ...

  Pricing: Enterprise Plan: $30,000/100 users/year

✓  Storage: Enterprise Plan: Unlimited, or 1TB / user if less than 5 users

✓  Security: Multi-factor authentication, encryption in transit; no option to encrypt individual documents. No mechanism for customer-managed encryption keys an your data is collected to provide better services by Google.

✓  Features: Google Drive comes with powerful collaborative tools, such as Google Docs, Sheets and Slides.

Google Drive is a very popular cloud storage solution. Google Drive for business is same as the free Google Drive plan, but with unlimited storage and a few security add-on. As you would know, Google Drive works seamlessly with other massively used Google apps, such as Gmail, Calendar, Google docs and Google Sheets, hence it is a popular choice.

The solution’s enterprise plan offers a simple, clean and intuitive UI, and integrates with popular enterprise software like Salesforce, and more. Apart from this, Google Drive for Business offers unlimited storage, access from any device, offline file access, includes productivity apps like Gmail, Google Keep, Google Sites, as well as enterprise-grade access controls, e-discovery for emails, chats and files.

However, reportedly, users have encountered frequent connectivity and sync issues while using Google Drive. 


Dropbox

Dropbox -

  Pricing: Business Advanced Plan: $24,000/100 users/year

✓  Storage: Unlimited Storage

✓  Security: AES 256-bit encryption for data at rest and AES 128-bit encryption for data in transit, 180 days data versioning, file recovery, password protected shares, remote wipe, granular permissions, file locking, smart sync, audit logs and more.

✓  Features: Dropbox offers integrations with thousands of third-party apps, so is easier to integrate with existing workflow apps. Offers good collaboration features and offers seamless integration with MS Office and Google Docs. Smart sync helps store files smartly without taking much hard drive space. Admins can monitor team activities and easily transfer files from one user account to another if needed.

Dropbox indeed offers a great EFSS solution, but compared to FileCloud, the features are essentially the same with higher price and Dropbox has seen many security breaches in the recent past. Dropbox has been a popular target for data leaks. Even now, it doesn’t offer local encryption.


Box

Cloud Storage Services for Business Use - armix.one

  Pricing: Box Business Plus: $30,000/100 users/year

✓  Storage: Unlimited Storage, but max file size upload limit is only 5 GB!

✓  Security: A regulatory-compliant Zero-Knowledge Provider. Tools to manage user permissions and customer-managed encryption keys, tight security regulations, alerts for unusual activities. Box doesn’t provide HIPPA compliance in the business plus plan, no e-discovery, no Box governance, no Box keysafe, no DLP. Even after paying top dollars!

✓  Features: Secure collaborative and project-management tools, as well as rule sets for work-flow automation, versatile document management, mobile and desktop sync, and custom branding capabilities

While perhaps quite similar in popularity with enterprises as Dropbox, Box, is also an incredibly strong alternative to SharePoint in 2020 on the EFSS list. With tools that integrate with top workflow apps, like Google Docs, Box also goes above and beyond in offering custom branding capabilities (like FileCloud) and letting users create a professional appearance for their organization.

Although, Box’s security is great, being a uniquely zero-knowledge provider and offering multiple options for encryption and user management, you don’t get many security features like DLP as mentioned above and there is a version history limit of 50 only, so in our opinion, enterprises can get better ROI with Google Drive or FileCloud.


Egnyte

Egnyte Business Review | PCMag

  Pricing: Business Plan $24,000/100 users/year

✓  Storage: 10TB storage and 10 GB large file transfer

✓  Security: Standard encryption, includes user and group access permissions, security modules like 256-bit AES encryption, multi-factor authentication, device management, remote wipe and more

✓  Features: What stands out most with Egnyte is their great auditing system which timestamps user activities, plus a robust access permission system. Egnyte business plan offers desktop sync, mobile access, MS Outlook integration, MS Office as well as other premium integrations.

Egnyte is another leading enterprise file sharing solution, designed for enterprises. Egnyte provides the branding capabilities to customize brand assets, provides useful sharing and collaborative features, and decent security features.

Unfortunately, certain important business features like role based administration, AD/ LDAP integration and limited online storage can be a deal breaker for businesses, especially when EFSS solutions like FileCloud and Box provide much enahnced experience. There also have been frequent sync/network problems with Egnyte in the past. There is a steep learning curve for their product features and little documentation is provided.


ownCloud

ownCloud Phoenix - rebirth of the ownCloud user interface – ownCloud

  Pricing: Enterprise Subscription: $18,000/100 users/year

✓  Storage: Unlimited Self-Storage Space/ on-premise

✓  Security: Standard Encryption, Multi-Factor Authentication, NTFS Support

✓  Features: Custom branding, open-source customization options, local storage options

ownCloud is a reliable file sharing infrastructure allowing enterprises to setup a complete private file-sharing solution and avoiding popular public clouds like Google drive or Dropbox. An open source solution, it offers rich features and the ability to use on-premise.

However, ownCloud doesn’t support Windows starting version 8.1.0., and might be a downside for enterprises using Windows servers. Enterprises can opt for FileCloud instead as an ownCloud alternative

 


Citrix ShareFile

Localized ShareFile WebUI available | Citrix Blogs

  Pricing: $29,000/100 users/year

✓  Storage: Unlimited Storage Space

✓  Security: Standard encryption and SSL/TLS. Recovery sites in both the US and EU.

✓  Features: Collaborative and productivity-enhancing tools, custom electronic signature tool, access to SSO, unlimited client users (like FileCloud), Outlook and Gmail plugins, unlimited storage, large file size of 100 GB, custom branding, e-signature, mobile and desktop apps, sync, full text search, file versioning, and much more

Sharefile is Citrix’s enterprise cloud storage solution with decent user management features, and an intuitive user experience. Sync works well as reported by users and unlimited client users makes it a decent option to opt for. The file sharing is fast, especially for large files and the folder structure is easy for structuring data.

The solution itself doesn’t support Linux though, so enterprises need to keep that in mind.


NextCloud

Nextcloud 16 introduces machine learning based security and ...

  Pricing: $10,000/100 users/year

✓  Storage: Unlimited Self-Storage/ on-premise

✓  Security: Standard Encryption, SSO, SAML Authentication, 2FA, File-Locking

✓  Features: On-Premise and Cloud file-hosting, large file support, local storage support, OS compatibility

While NextCloud is a free, open-source software, NextCloud Enterprise comes as a powerful EFSS solution. Nextcloud provides an easy access to files on-premise, security features and much more. Some features include desktop sync, supported local storage, custom branding and file locking. Advanced features like data leak prevention, unlimited file versioning, unlimited free client accounts, are not available though unlike FileCloud.


Syncplicity

Syncplicity Cloud Storage Service Review | Cloud Storage Advice

  Pricing: Enterprise Plan (No upfront pricing available)

✓  Storage: 300+ GB

✓  Security: Standard encryption in-transit and at-rest, SSO, 2FA, AD, remote wipe, DLP, customer managed encryption keys and much more

✓  Features: on-premise, Hybrid solution, remote access and mobility

For a solution that’s much less popular and well-known compared to Dropbox or ownCloud, Syncplicity offers a great package with their rich collaboration features, hybrid hosting options, great security, file versioning and backup. You also get unlimited external collaborators like FileCloud and similar enterprise collaboration features.

Syncplicity’s interface is not the most modern compared to other EFSS solutions compared here and it can be concerning for enterprises, whether they will keep updating the product in the future or not.

Top 10 File-Sharing Solutions in 2020

Top File Sharing Solutions

In our age of information, most modern enterprises have started to move towards the digitization of data. Never have there been quite so many enterprise file-synchronization and sharing (EFSS) solutions available on the market — and while a wide range of choice is always good, it also makes it much more difficult to choose the perfect solution for your organization. 

After all, investing in a solution that offers either too little or too much functionality can cost you valuable time, money and resources. And no one wants that! As such, we’ve put together a list (in no particular order) of great EFSS solutions for your consideration, so that you can pick the one that offers all the features your enterprise might need, while remaining affordable and within your price range. 


Our Criteria

Naturally, being one ourselves, we have compelling opinions about what makes a fantastic EFSS solution. Here are the factors that we’re taking into account when choosing our list of Top 10 Enterprise File Sync and Sharing solutions on the market:

  • Pricing: Shelling out the big bucks doesn’t always mean you’re getting the best solution. Aside from the base price, making sure a solution offers the features that you need (for example, unlimited client accounts) could save you tens of thousands of dollars in the long run.
  • User Interface: What good are all the features in the world, if you and your team can’t figure out how to use them — or worse, if they’re hidden in so much clutter that using them feels more like a chore than a convenience?
  • Data Governance & Compliance: If your organization regularly handles sensitive data, you might be familiar with data governance policies, such as HIPAA or GDPR. A good solution helps you comply with these policies and avoid hefty legal fines by offering granular file-access, user policy management and data residency.
  • Data Security: Features like remote data-wiping, encryption in-transit and at-rest, Data Loss Prevention (DLP), Two-Factor Authentication (2FA), and alert notifications help keep your data in the right hands, even when devices are stolen or lost. That’s pretty important!
  • Integration: More than likely, you and your team uses Microsoft Word or Google Docs as your main word processor. Perhaps you send your emails via Outlook. A good EFSS solution integrates with popular office programs such as Microsoft Office 365, Google Drive and Outlook, so that your workflow stays uninterrupted.
  • APIs: Besides integrating with commonly used programs, the ideal EFSS solution should offer a wide range of APIs so that it can work and interact with the software that your team uses.
  • Customization: When your team, customers, partners and vendors access your files, do you want them to see the EFSS solution’s logo plastered across everything, or do you want to be able to label your portal with your own logo, assets and branding?
  • Mobile & Remote Access: You might not have constant access to your office computer, or even your laptop, but most of us always keep our phones around.
  • Administrative Tools: A great EFSS solution doesn’t just make it easier to collaborate and share files, but also to manage your team. An admin panel for you and your sysadmins to manage user policies, view real-time performance reports and a centralized device dashboard, plus other security tools, is a must.
  • Collaborative Tools: As more and more enterprises move to remote work, we believe that it’s not enough for modern EFSS solutions to simply store files, but also to provide tools for easier, more efficient team collaboration. These include common team folders for remote teams to share files with each other, the ability to comment on files and send messages to each other while working.
  • Identity Management: This means integration with standard enterprise identity solutions, such as Active Directory (AD) and Single Sign-On.
  • Virtual Drive: The ability to mount remote files as local files, so that data is only downloaded when they are being accessed and edited. This means a lot less memory usage on your part, and tons of space saved on your hard drive.
  • Content Management: A good file-sharing solution offers file-versioning, metadata classification, user policy management and light workflows for the easier management and organization of your team’s hard work.

Now that we’re on the same page about what the perfect EFSS solution looks like, without further ado, let’s move on to what you’re here for: the list!


1. FileCloud

Browsing Folders - FileCloud - FileCloud Support

  Pricing: FileCloud Online: $10/user/month (Standard), $15/user/month (Enterprise) || FileCloud Server: $4.20/user/month | FileCloud Server: Contact for Quote

✓  Storage: FileCloud Online: 1TB out-of-the-box, +100GB/user  (Standard), +200GB/user (Enterprise)  || FileCloud Server: Unlimited

✓  Security: FileCloud is compliant with all the most stringent data governance policies, such as HIPAA and GDPR. Encryption at rest and in transit, 256-bit AES encryption, granular file-sharing, password-protected, public and private shares.

✓  Features: From deployment models to unlimited client accounts, branding capabilities and more, FileCloud is filled with incredible enterprise-level features.

Naturally, we’re proud of our own product and firmly believe FileCloud to be one of the most powerful and affordable EFSS solutions on the market. FileCloud offers on-premise, public and a unique hybrid cloud deployment model. This deployment flexibility separates FileCloud from its competitors, and ensures that your team can enjoy the benefits of both on-premise and cloud storage systems — read more on our hybrid infrastructure here.

Our pricing is also one of the most affordable on the market, while offering larger storage plans, better enterprise-level features, and unlimited FREE external client accounts — all great for your wallet and your ROI. Feature-wise, we consider seamless, remote access to your data as the bare minimum that a good file-solution should offer. Collaborative and content management tools, a comprehensive admin panel, plus infinite customization options are all features that ensure not just your team, but also your clients and sysadmins get in on the enhanced EFSS experience.

Last but certainly not least, FileCloud is compliant with most data security governance policies, meaning that you’ll never see your organization’s good name tainted in headlines labelled with “Security Breach” or “Data Leaks”. Plus. it’ll save you tons on the fines and fees that’ll rack up if you go with a less-secure option.

ProsCons
Affordable, no paywalls, money/time-saving featuresUnfortunately, FileCloud isn't an open-source software.
Compliant with all data security governance policies With all these features, FileCloud's UI can get a bit complex for beginners and laymen
Integration with most common office softwares, APIs

2. Google Drive: GSuite

How to Find Anything in Google Apps - The Ultimate Guide to G ...

  Pricing: Free Plan: Free | Basic Plan: $6/user/month | Business Plan: $12/user/month | Enterprise Plan: $25/user/month

✓  Storage: Free Plan: 15GB | Basic Plan: 30GB | Business & Enterprise Plan: Unlimited, or 1TB / user if less than 5 users

✓  Security: Encryption in transit; no option to encrypt individual documents. Multi-factor authentication.

✓  Features: Google Drive comes with powerful, recognized collaborative tools, such as Google Docs, Sheets and Slides.

Having quickly risen in popularity over the past couple of years, Google Drive is now a powerful file-sharing solution on the market. A file storage and synchronization program created by Google, it’s best known for its collaborative capabilities via Google Docs, Sheets and Slides, which offer real-time collaborative editing of documents, spreadsheets and slides respectively. 

The solution’s enterprise plan, GSuite, comes with a similarly clean and intuitive UI, as well as integration with popular enterprise softwares such as Autodesk, Salesforce, and more. Apart from this, Google Drive for Business offers unlimited cloud storage, access from any device, offline file access, includes apps like Gmail, Google Keep, Google Sites, as well as enterprise-grade access controls, e-discovery for emails, chats and files.

However, reportedly, users have encountered frequent connectivity and syncing issues while using Google Drive. Plus, while Google Drive has fairly beefy data security with encryption in-transit and at-rest, human error on part of the developers has led to security issues, such as when Google Photos started sending private videos to strangers

ProsCons
Strong team collaborative toolsHas had major security issues through developer error
Clean mobile and desktop softwareOn the pricey end: $30,000 for 100 users/ year
Allows offline mode and offline file-editingKnown occasional syncing issues

3. Dropbox

Dropbox -

  Pricing: Basic Plan: Free | Plus Plan: $11.99/user/month  | Professional Plan: $19.99/user/month

✓  Storage: Basic Plan: 2GB | Plus Plan: 2TB | Professional Plan: 3TB

✓  Security: AES 256-bit encryption for data at rest and AES 128-bit encryption for data in transit; however, known past security issues

✓  Features: Unique “Paper” and “Showcase” features: basic “Notes” and “Portfolio” app respectively

Of course, we’d be remiss to not mention Dropbox in a file-sharing solution comparison post. With its clean, intuitive UI and easy-to-use features, Dropbox has become a well-known, household name in terms of file storage. Dropbox also offers password-protected links, integration for Office 365 and Google Drive, and strong administrative tools. However, while it certainly has its pros, we feel strongly that there are better enterprise-level file-sharing solutions — and here’s why. 

Due to the system’s popularity, it’s always been a popular target for hackers. Even now, it doesn’t offer local encryption. Their customer service certainly leaves more to be desired, as seen from their lack of 24/7 customer support.

And above all that, despite having fewer features than many enterprise-level solutions out there, Dropbox is far from the most affordable on the market, especially with their 5-user minimum. Plus, with their measly 2GB- free storage and paywalls for unlimited storage, it certainly feels like the solution is out to milk their users dry.

ProsCons
Clean mobile and desktop applicationsDisappointing 2GB starting storage space
Automatic synchronization of files and foldersFrequent past security issues
"History" feature allows access to past versionsPricier end of things, 5 user minimum

4. Box

Cloud Storage Services for Business Use - armix.one

  Pricing: Box Starter: $5/user/month | Box Business: $20/user/month | Box Business Plus: $33/user/month | Box Enterprise: $47/user/month

✓  Storage: Box Starter: 100GB | Box Business: Unlimited | Box Business Plus: Unlimited | Box Enterprise: Unlimited

✓  Security: A regulatory-compliant Zero-Knowledge Provider. Tools to manage user perms and customer-managed encryption keys.

✓  Features: Secure collaborative and project-management tools, as well as rule sets for work-flow automation

While perhaps less of a household name than Dropbox, Box, founded in 2005 and based in California, is also an incredibly strong contender on the EFSS market. With tools that integrate with other services, like Google Docs, Box also goes above and beyond in offering custom branding capabilities and letting users create a professional appearance for their organization.

Plus, Box’s security is nothing to scoff about, being a uniquely zero-knowledge provider and offering tons of options for encryption and user management.

Unfortunately, with their heavy local encryption, Box transfers tend to get slow — something that could impede or even cripple the seamless remote workflows that have become the norm today. Box also does not offer any options for on-premise or self-hosting, nor local storage, and does not perform end-point backups. Plus, while it certainly provides tons of enterprise-level features, it’s also significantly pricier than almost any solution on the market.

ProsCons
Platform-independent, apps for most major devicesMore expensive than most competition
Secure, regulatory-compliant solutionLocal encryption can slow file transfers
Tons of features, intuitive to useNo on-premise or local storage

5. Egnyte

Egnyte Business Review | PCMag

  Pricing: Office Plan: $8/user/month | Business Plan: $20/user/month | Enterprise Plan: Contact for a quote

✓  Storage: Office Plan: 5TB | Business Plan: 10TB | Enterprise Plan: Scales with your needs

✓  Security: Standard encryption, includes user and group access permissions

✓  Features: What stands out most with Egnyte is their great auditing system which timestamps user activities, plus a robust access permission system.

Egnyte has recently become one of the leading choices for enterprises, claiming to have been designed with businesses in mind. Egnyte provides the branding capabilities to customize logos, URLs and message headers, providing a more professional look. In addition to useful sharing and collaborative features, Egnyte also provides great security features, such as intuitive access permissions and encryption. It also integrates with most operating systems and devices. 

Unfortunately, there have reportedly been frequent sync/network problems with the solution. While robust in features, Egnyte provides little documentation for these features — combined with poor customer service, creating a steep learning curve for their product. There are also paywalls for features such as audit reports and storage sync, for an already-relatively-high price tag.

ProsCons
Great security measuresMore expensive than most competition
Robust user and group permissionsNo Linux support
Custom branding capabilitiesReported network and sync issues

6. OneDrive

Microsoft updating OneDrive with better web UI and sharing options ...

  Pricing: Business Plan 1: $5/user/month | Business Plan 1: $10/user/month | Microsoft 365 Business Basic: $5/user/month | Microsoft 365 Business Standard: $12.50/user/month

✓  Storage: All Plans: 1TB – extra storage space can be purchased separately for up to 1TB/$9.99/month

✓  Security: Standard encryption, file-locking, paywalls for SSO/SAML Authentication

✓  Features: Advanced sharing, mobility and security. Heavy integration with Office software.

Microsoft OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its web version of Office. Naturally, this Microsoft-based solution heavily integrates with Office 365 programs that most teams use, such as Microsoft Word, Excel and Powerpoint, as well as Outlook, which is a huge plus. Certain plans even grant access to said software. It also provides encryption at rest and in transit. Overall, it has robust features that make it a strong solution, as expected from Microsoft.

Unfortunately, data privacy issues have surfaced time and time again with large corporations, and OneDrive is no exception. When using this solution, Microsoft can scan your files for “objectionable content”, stating that file security cannot be guaranteed for said content.

ProsCons
Integration with Office 365 programsFile-size limit of 10GB
Provides file-versioning featuresNo on-premise / self-hosting options
Great security measuresSecurity measures locked behind paywalls

7. OwnCloud

ownCloud Phoenix - rebirth of the ownCloud user interface – ownCloud

  Pricing: Standard Subscription: $3,750/50 users/year | Enterprise Subscription: $9,000/50 users/year | Custom Subscription: Custom pricing for 10,000 users and above

✓  Storage: Unlimited Self-Storage Space

✓  Security: Standard Encryption, Multi-Factor Authentication, NTFS Support

✓  Features: Custom branding, open-source customizability, local storage options

ownCloud is a reliable file sharing infrastructure with a client-server architecture, allowing users to setup a complete private file-sharing service with data encryption server side while avoiding popular public ones like Google drive or Dropbox. An open source solution, it offers rich features and the ability to use on-premise / self-hosting.

However, most potential users balk at the massive price tag of $9,000/50 users/year — even if you divide that into per user per month, it’s still pretty hefty — especially compared to available file solutions that have the same features while staying at 1/4 of that price! Due to being open source, there’s also a lack of a strong support system, and poor documentation. It also doesn’t offer endpoint backup, nor granular subfolders.

ProsCons
Feature-rich, open sourceRelatively high cost
Support for local storage and on-premiseNo endpoint backup or granular subfolders
Work across all popular operating systemPoor support and documentation

8. Citrix ShareFile

Localized ShareFile WebUI available | Citrix Blogs

  Pricing: Standard Plan: $55/5 users/month | Advanced Plan: $85/5 users/month | Premium Plan: $135/5 users/month | Virtual Data Room Plan: $375/5 users/month

✓  Storage: Unlimited Storage Space

✓  Security: Standard encryption and SSL/TLS. Recovery sites in both the US and EU.

✓  Features: Collaborative and productivity-enhancing tools, custom electronic signature tool. File-versioning features.

Sharefile is Citrix’s enterprise-class cloud storage solution, and they’re well-known in the commercial software and service industry. Notable features of Sharefile include an auditing system that generates activity reports, integration with Single Sign-On, download alerts, and two-factor authentication. This cuts down on the amount of time it would take to print out a document, sign it, and scan it to the cloud.

Unfortunately, despite their generous offer of unlimited storage, they do have a file size limit. The solution itself doesn’t support Linux. Plus, with a standard plan starting at $55, paywalls for features and their enforced 5-user pricing plan, it’s safe to say that Sharefile isn’t the most affordable solution for smaller organizations. Reportedly, Sharefile’s licensing plans are also misleading.

ProsCons
Great security measuresFile-size limit of 10GB
Provides file-versioning featuresNo Linux support
Simple to use, clean user interfacePricey, misleading licensing plans

9. NextCloud

Nextcloud 16 introduces machine learning based security and ...

  Pricing: Basic Plan: $2,136/50 users/year | Standard Plan: $3,823/50 users/year | Premium Plan: $5,510/50 users/year

✓  Storage: Unlimited Self-Storage

✓  Security: Standard Encryption, SSO, SAML Authentication, 2FA, File-Locking

✓  Features: On-Premise and Cloud file-hosting, large file support, local storage support, OS compatibility

While NextCloud is a free, open-source software, NextCloud Enterprise comes as a powerful, pre-configured EFSS solution that takes some of the guesswork out of configuring their free, alternative solution. It certainly totes the basics expected of any EFSS solution, such as audit logs, a desktop sync client and user management, and has great security with end-to-end encryption.

Unfortunately, similar to ownCloud, which NextCloud was a spinoff of, the open-source software can come with a lack of support and documentation. As such, many deployments, updates and bug fixes fall to you and your team — wasting precious time that could have been used on other productive activities.

ProsCons
Strong collaborative featuresLack of support and documentation
Good security measures, with encryptionSelf-dependent for updates
Compatible with common operating systemsOn the pricier end of things

10. Syncplicity

Syncplicity Cloud Storage Service Review | Cloud Storage Advice

  Pricing: Personal: $5/user/month | Business: $5/user/month | Enterprise: Contact for quote | Government: Contact for quote

✓  Storage: Personal: 100 GB | Business+: 300GB

✓  Security: Standard encryption in-transit and at-rest, SSO, 2FA

✓  Features: Hybrid solution, remote access and mobility

For a solution that’s much less popular and well-known, Syncplicity offers a surprising punch with their rich features, hybrid hosting options, great security, file restorations and backup. In addition, good things have been said about their customer support, with online chat and a 24/7 phoneline. 

At a price of $60 for even the lowest personal plan and a whopping minimum of 25 users, Syncplicity is far from the most affordable solution on the market. Syncplicity also doesn’t support customer-managed keys. Plus, Syncplicity uses a traditional interface — great for the early 2010’s, but perhaps not the most modern for today’s standards.

ProsCons
Hybrid file-hosting solutionHigh user minimum, expensive
Great customer service, 24/7 supportNo user-managed encryption keys
File restorations and automatic backupLow storage - 300GB

Dropbox VS FileCloud Online – Why more customers are switching to FileCloud Online

 

In recent times, we have seen many businesses switching to FileCloud Online from Dropbox. We have asked our customers to explain to us the reason(s) why they migrated away from dropbox to FileCloud Online. Here are some of the reasons in verbatim,

Control – With dropbox we couldn’t create a required file system structure. The content our team generates is valuable, and often it would get stored in places that made it hard to find or manage. With FileCloud, we’ve set up a structure that appears the same to everyone, and that individuals can not change to be different locally.

Transparency – With dropbox, we ultimately owned all the files our users put in dropbox, but the only way we could access or see those files was to remove the user from dropbox, at which point it transferred the files to the admin. With Filecloud, we can administratively access those files, and see what users are sharing.

Customization – With dropbox we cannot customize the background or login page to showcase our business brand to our customers and partners. FileCloud offers extensive customization options to customize the background and broadcast our brand.

Cost -Dropbox costs 240$ per user per year vs FileCloud Online – which only costs 120$ per user per year. For 100 users, we could save over 12000$ per year (which is a lot for our business).

 

How To Do Document Approval Workflows Using FileCloud Custom MetaData

 

In this blog post, we show you how to use FileCloud custom metadata to add features like approval or verification of documents for it to be shared internally or externally.

How To Do Document Approval Workflows Using Filecloud Custom MetaData

In this blog post we show you how to use FileCloud custom metadata to add features like approval or verification of documents for it to be shared internally or externally.

In the remote work scenario, it is often difficult to monitor and regulate document access and shares. Be it a Marketing Manager trying to make sure the PR release is verified by him before sharing it to the PR agencies or a Sales Manager trying to make sure the contract is verified and approved by him before sending it across to his clients.

In the following example, we show you how to implement the document verification in an organization using FileCloud and how to make sure the documents cannot be shared until and unless approved.

 

I. How to implement workflow for Document Verification in FileCloud

  1. Log in to your Admin account to enable the workflow and click on Metadata

 

 

 

 

  1. Under Manage Metadata Settings. Click on edit in Verification Status

 

  1. Under Edit Metadata set Definition tab, under Attributes add the Metadata Set Name and description and status of the verification. Click on edit

 

  1. Under Edit, Attribute adds Verified and Pending Verification as predefined values and save it.

 

Now you have set the attributes for the Metadata Rule.

  1. Now go to Smart Classification where you will be able to see the verification engine rule you just created as enabled

 

  1. Next go to Smart DLP, where you can see the Document verification Pending Rule under Manage DLP Rules

Here –  Select Affected user action to share using the dropdown. Add the Rule Expression to Verification status to Pending Verification. Select DLP action to deny and DLP mode to Enforce. Add accustom notification to display like- This Document cannot be shared until it is approved and update the DLP rule.

This is how you implement the Document verification workflow using FileCloud

 

II. Now how does this work at the user end?

  1. At the user end,  you see the documents with the Verification engine enabled with a tag   and you can see the pending verification status under the metadata tab as shown

If you try to share the document, you will get a display notification

 

 

III. How can Managers Approve the Documents?

So the managers after reviewing the documents can then go the metadata section in his account of the particular documents he wants to approve and select the verified from the dropdown.

 

 

IV. Sharing the Document after the approval

After the Manager’s approval, the user can then be able to share the document. He will be able to see the status of the document as verified in his metadata tab once the document is verified and approved by the Manager.

 

The main idea here is to make sure the collaboration between the manager and his team in a remote work scenario can have a better process to make sure the documents are not shared within or outside the organization without being verified and approved first.

 

 

New FileCloud 19.2 Release – Smart DLP, Content Classification, Azure Blob Storage Support and More

Data privacy regulatory landscape is changing fast. More and more countries are enacting their own data privacy regulations similar to GDPR. Organizations are facing a new reality where they need to comply with an array of data security privacy regulations (GDPR, CCPA, UK’s Data Protection Act 2018, and NZ Privacy Act) in a short period of time. Keeping the evolving future in mind, We are bringing major new FileCloud functionalities like Smart DLP, Smart Classification and SIEM Integration to make your content compliance and governance easy.

Smart DLP

Our simple, flexible, rule-driven Smart DLP system securely prevents data leaks from end users and can save enterprises from huge compliance fines.

Smart DLP Rules

Smart Classification

Our Smart Classification engine automates your PII/PHI/PCI Discovery. Find personally identifiable information (PII), protected health information (PHI), payment card information (PCI) and other sensitive content quickly.

Content Classification Rules

SIEM Integration

FileCloud now integrates with enterprise Security Information and Event Management (SIEM) tools. This new capability allows system administrators to monitor FileCloud alerts and audit events (What, When, Who and How) in one central place for ease of security management and complete protection.

Azure Blob Storage Support

Our vision is to make FileCloud – the most powerful cloud-agnostic enterprise file services platform that allows organizations to access, share, sync, search and govern organization data. This new release brings Azure Blob storage support to FileCloud making Azure as a first class citizen in our platform. It is a significant milestone in reaching our vision. With this new integration, FileCloud allows organizations to access, share, sync, search and govern organization content stored in Azure.  This integration will greatly benefit organizations in Azure ecosystem and companies who rely on Microsoft products and services.

In addition to the major features, the release includes hundreds of product improvements and security fixes. You can find complete release notes here.

Customer-centricity is one of our core values and our product roadmaps are driven by your requests. As such, we ask that you keep your feedback coming. We’re very proud of this update, and we hope that it comes to serve you well.

Why FileCloud is the Best Solution for Sharing Files

We are Super!

Regardless of what line of business you’re into, the chances are that you have to share files with colleagues and clients from time to time. We all know the stress that comes with a large file transfer. If you are sending a large file via email, it can take forever to upload, and even when it does the file is prone to getting corrupt before it reaches your recipient.

FileCloud offers a cutting-edge solution for file sharing and collaboration. Our platform comes with lots of features that every organization (whether big or small) needs. Whether you are looking to share files, manage your team, or make your work more secure, look no further.

Here are some reasons why using FileCloud is an excellent choice.

Send Large Files and Enjoy Unlimited Storage

One feature that differentiates FileCloud from other file sharing platform is that we do not place any limits on the size of files that you can share. Therefore, you can focus on working and increasing your productivity without worrying about file size restrictions.

All you need to do to upload files on FileCloud is to drag and drop them. Email attachments are a thing of the past. With FileCloud, you can create a link to a file or folder and send it to anyone you want to share the file with via email or chat. Clicking the link would instantly give them access to the file even if they don’t have to sign up to FileCloud. What’s more, you can limit how much access recipients have to the shared files – whether they can only view it or also download it.

FileCloud does not just give you access to share files of any size, but we do not have any storage limits when you use our cloud storage platforms. This allows you to save and share all your vital documents without having to prioritize between them. No need to spend thousands on storage when you can it will cost you a fraction of that to save your files with FileCloud’s cloud platform. Alternatively, if you have an in-house server, FileCloud allows you to make the most of it.

Remote and Easy Access

FileCloud provides a hassle-free and flexible way for you to share and access files remotely. Our advanced file sharing protocol allows you to share and access shared files from people in any part of the world. You can choose to access files via the web, a mobile device, or even desktop sync. FileCloud works seamlessly regardless of the operating system you are using – Windows, Mac, Windows, or Android. This ensures you get access to all your important documents even when you are out of the office or away from your computer.

That’s not all, you can preview files right on your browser when you are using FileCloud because our platform supports different file types. This goes a long way to help you save time and avoid downloading the wrong files. FileCloud’s activity logs allow you to see who has accessed particular files. This ensures you can manage your team effectively and ensure no one is accessing files that they shouldn’t. FileCloud shares a notification every time a file is uploaded or downloaded on your cloud platform. Also, users can leave comments on files. This ensures that you do not miss any critical updates, and the work in your organization progresses smoothly.

Stay up to the Minute with Instant Synchronization

FileCloud gives you an updated version of shared files at all times. This ensures you are on the same page with your colleagues and clients. Whether it is desktop sync or on the cloud, with FileCloud, synchronization is super-fast even when you are dealing with large files. You can also choose which files to sync.

Iron-Clad Security

We all know about the security risks associated with sharing files on the cloud. FileCloud is dedicated to security. We have advanced management controls and security protocols like full end-to-end encryption, anti-virus scanning, and endpoint device protection. This gives you iron-clad protection.

With FileCloud, you can share confidential documents security without any chances that they’d fall into the wrong hands due to security lapses. You can even protect your shared links with a password to limit the people that have access to it. Also, you can set an expiration date for each link that you share.

Complete Control over Your Platform

FileCloud gives you full admin control over your cloud platform or in-house server network. You can put your company’s brand at the forefront, so it is what your clients and employees see when they try to access your platform.

The FileCloud user interface is pretty intuitive because we understand the importance of user experience (UX). There is no steep learning curve to get through before you understand how things function. You can show your workers and clients the ins and outs of FileCloud within a few minutes.

Additionally, the FileCloud admin dashboard gives you powerful tools to manage your users. You get to access analytics information like usage trends, the location of your users when they access the platform, and more. You can also monitor your workers, create custom workflows, and create audit reports without any stress.

Affordable Pricing

Although FileCloud provides some of the best features among all file sharing platforms, our prices are more affordable than our competitors’. This is because we understand that cost shouldn’t supersede providing unmatched service. We have a pricing structure to suit every type of business, both startups, and multinational firms. Once you sign up with FileCloud, all your clients get free accounts – no matter how many clients you have. In effect, you only have to pay for the accounts used by your employees. Amazing, isn’t it? You do not have to settle for substandard service due to cost because FileCloud has got you covered. We give you the best return on investment. When you pick FileCloud, you choose to work with the best, and your satisfaction is guaranteed.

Author : Rahul Sharma

Common Mistakes to Avoid With Online File Storage and Sharing

The cloud has become the standard for file storage and sharing today. There are many advantages to using the cloud. Millions of individuals and organizations across the world depend on the cloud to complete tasks and operate smoothly. However, there are also issues including security risks which can compromise the safety and efficiency of your cloud environment. In this article, we’ll look at some common mistakes that you may be making when storing and sharing your files online.

1. Failing to Upgrade Security on End-Point Device

We all know the importance of choosing a secure cloud storage platform, and we often focus on this while neglecting the security on end-point devices. This can be risky because if your device is not secure, the moment you download a file on it, there is a window for hackers to get access to that file.

It is relatively easy for individuals or small organizations to ensure the security of their devices. You simply need to have everyone in your organization install good anti-virus software and keep it updated. For large organizations, it can be costly (in terms of IT man-hours and licenses for anti-virus software) and time-consuming.

The best way to guarantee absolute security for online file storage and sharing in your organization is to choose a virtual desktop infrastructure (VDI) like FileCloud. You can choose to use our cloud storage platform or integrate FileCloud VDI into your in-house server and have your own Dropbox-like file storage and sharing platform. But it gets better, with FileCloud VDI, your employees work in a virtual environment. This eliminates the chances that your files will be compromised by poor security on end-point devices. What’s more, this is a more affordable option and it will be easier to maintain the security of your data center. FileCloud comes with a range of security tools including

2. Giving Too Many Users Admin Privilege

There is a saying that “too many cooks can spoil the stew.” Yes, this is true and you don’t have to be a master in the kitchen to know that this also applies to online file storage and sharing in an organization. The simple fact is that if too many people manage your cloud platform and have access to admin settings, there are greater chances that one of a clash in their roles. For example, one user with admin privilege can inadvertently change some vital security settings on your cloud platform, and this could put your files at risk.

One way to solve this is to limit admin access to only top excutives and IT experts in your organization. Another option is to use VDI. VDI platforms like FileCloud give you full control over the file sharing and storage processes in your organization. The level of proviledge that each indivdual gets is determined by the person’s role in your organization. You can choose to give particular people admin priviledge, you can also lock files to prevent anyone from downloading or editing them. FileCloud even allows you to access File Analytics and Reports so you know who is doing what and accessing particular files on your platform.

3. Downloading Data from a Protected Platform and sharing it via an Unprotected Route

Collaboration is the lifeblood of every organization. Every day, different people may have to work on a set of documents. Therefore, there is an exchange of data among them. It often happens that one person can download files from a cloud storage platform and choose to share it via email or even create a shared link and send it via Skype or any other communication platform. Yes, this is a convenient way to promote collaboration but it is very risky in terms of security. Hackers could access the data while it is in route or get the shareable link and go through your files.

You could make it a company policy that files are only shared via a secure cloud platform. You could also opt for a VDI platform like FileCloud which is designed with a focus on collaboration and security. FileCloud encrypts your files when they are in transit and in storage. Also, the platform is fitted with a range of tools to promote collaboration including allowing users to leave comments on files and sending notifications when a shared file has been changed.

4. Accessing Your Files from an Unprotected WiFi

We’ve all been faced with the need to access sensitive files while away from the office. Maybe you were at the coffee shop or even visiting a friend and you decide to log into your work storage platform to access particular files and quickly complete some pending work. This is understandable, but it is highly riskly. By accessing your company’s storage platform via an unprotected WiFi you’re essentially inviting hackers in. And as we have seen from hacking incidents in recent years, this could have some serious consequences.

One of the top reasons why more-and-more organizations are choosing VDI is to avoid this scenario. With FileCloud’s VDI, the safety of your company’s files is never at risk even if you access your work platform via an unprotected WiFi or you use someone else’s computer to work. This is because files are actually never downloaded; all the work happens on the VDI platform. FileCloud keeps your files protected at all times using multiple security mechanisms such as encryption, ransomware and anty-virus scanning, and Two-Factor Authentication (2FA).

Conclusion

There are many other mistakes that are frequently made in regards to online file storage and sharing. However, we have highlighted the four points above because they appear to be the most common ones.

What all of this shows is that cloud storage is not enough for enterprises. The ultimate solution is shifting to VDI. In the past, one of the things that kept companies from choosing VDI was cost. However, things have changed today. FileCloud has different pricing strategies to accommodate companies of different sizes. Whether your company is just starting out or you are a behemoth, we have the perfect VDI package for you. You can even choose to integrate FileCloud VDI into your existing cloud platforms like Amazon WorkSpaces or Microsoft Azure.

Author : Rahul Sharma

Why FileCloud is Ideal for Accessing and Sharing Files in Virtual Desktop Infrastructure

It is clear that virtual desktop infrastructure (VDI) is part of the next frontier of business solutions. The ability for workers to access files from anywhere and on any device can go a long way to boost productivity and reduce costs. While cloud storage platforms and server networks may provide something similar, VDI offers more features.

Now, the big question is, how do you leverage VDI to optimize your business without compromising on security, accessibility, control, and cost? The answer is FileCloud. The fact is that no other File Collaboration platform for VDI offers as much versatility as FileCloud. We give you full control over our software to manage your data. The result is unprecedented adaptability and next-level solutions.

Why Choose FileCloud?

Flexibility: At FileCloud, we understand that one size does not fit all. For example, the file sharing requirements for the VDI setup that a huge finance firm may require is bound to be very different from what will suit a small law firm.  While the former may opt for hosting FileCloud on-premises to create an in-house cloud sharing platform, the latter may choose to allow FileCloud host their data or run FileCloud on third-party cloud platforms like Amazon WorkStation to cut cost. This is why we allow you to select the right file sharing with your VDI model that will suit your business. From choosing whether to self-host to picking the pricing structure that best suits you, everything is in your hands.

Accessibility and Security: Most enterprise solutions make users choose between accessibility or security. At FileCloud, we understand that both accessibility and security are highly important and one cannot be sacrificed for the other. Therefore, FileCloud is compatible with virtually all end-point devices whether you are running Windows, Linux, Mac, iOS or Android. FileCloud support Word, PDF, Excel, PowerPoint, and more so you can preview files before downloading them regardless of the format. When working on FileCloud, your documents are automatically synced across different platforms. You even have offline access to your data.

We provide full encryption of files – both during transit and while in storage as well as antivirus and ransomware protection. In recent years, some of the top enterprise cloud data storage platforms have been compromised by hackers. However, the high level of security on our file sharing platform for VDI ensures that you will never be a victim of data breach.

When using FileCloud, there is no hassle when uploading large files. We give you tools to prevent data loss like backing up and restoring files, remotely wiping out data or restricting access and also restoring files that may have been deleted accidentally. What’s more, updating apps can be done directly from the data center rather than individually on each device. This is not only more simple, but also less cumbersome for your IT staff.

Seamless Collaboration: Collaboration is the lifeblood of every business, and we understand this at FileCloud. Therefore, we provide a range of tools to support seamless collaboration. For example, you can lock files to prevent changes and also track file activity to keep track of changes. You can also automate processes using a simple ‘If this then that (IFTTT)’ model. There are no limitations to the potential for collaboration when using FileCloud.

If you want to host your desktop remotely without going through the trouble of setting up a remote desktop service (RDS) or if you want to make your remote desktop available to multiple users at the same time, VDI is your best option. With FileCloud, you can customize the desktop applications that each user has access to. Everyone does not have access to the same desktop. This means you can limit the apps available based on each person’s role in your organization.

FileCloud the #1 file collaboration platform for VDI does not only limit IT admin overhead cost but can also boost productivity. Imagine there is a severe snowstorm and most of your workers can’t make it to the office. Nonetheless, you have a deadline that can’t be extended. With FileCloud, productivity is guaranteed because bad weather or emergency trips will not prevent your workers from performing their duties. Your workers have to pick up any device, access your work desktop, and pick up where they left off.

FileCloud also gives a new definition to the bring your own device (BYOD) policy. With VDI, you can reduce cost by allowing users to bring their own devices to work without compromising on security or having them go through the process of installing new software.

Full Control: FileCloud gives you complete control over your data. You can choose to integrate with your existing servers. You also get to choose which users have admin privileges as well as the ability to manage connected devices, access analytics information and full audit logs of the files in your network. This means you never have to worry about employees getting access to restricted data. You can also keep track of the activities of your employees by checking usage trends to ensure that everyone is performing their role in the organization.

Customization: The customization options that FileCloud offers are unmatched. We offer multi-language support. What’s more, you can customize everything about the FileCloud platform including the domain name, login pages, messages, and more. This means you can enjoy the best VDI service, file sharing solution in the world and at the same time boost your brand visibility.  That’s not all the customization options that we offer. If you are on a slow network, you can adjust the sync rate to match your bandwidth.

Conclusion

If an organization is akin to the body of a living being, then FileCloud is like the brain. With our file platform for VDI, you can coordinate the functions in different aspects of your organization, ensuring that each worker has the tools needed to do his/her job.

FileCloud is easily the number one File Collaboration VDI platform in the world. We do not only give you better prices, but also a lot of features that you will not find on any other File Collaboration platform.

The future of your organization rests on the File Collaboration VDI platform that you choose. If your migration to VDI is fraught with challenges, it can make you rue the decision. This is why you must work with a trusted File platform for VDI. Choose FileCloud for the best VDI and File sharing experience. Author: Rahul Sharma

Install and Upgrade FileCloud in Linux With A Single Script

 

Installing software works differently on Linux. Instead of visiting a website, you will need to get it from repositories with its package manager. This sounds complicated but is actually simpler. FileCloud made it much more simple to install/upgrade it on your Linux system. All you have to do is run a script and the script will automatically fetch the OS disregard of Debian or rpm version and will install/upgrade the FileCloud instance.

Installer

This Installation will include
1. Supports from Ubuntu 16.04 LTS, RHEL 7 and CentOS 7, Debian 8(Jessie)
2. EOF in Ubuntu Trusty 14.04 and Below
3. Comes with GUI
4. Automatic Installation of SOLR, PREVIEW, CRONJOB(Only GUI Configuration is Required)
5. Includes LibreOffice version 6.0.2.1
8. The script logs the output to /var/log
9. Installs PHP7.1 and IONCUBE v10.2
10. Introduction of FileCloud CLI

Upgrader

1. Single Script upgrader
2. Logging Enabled
3. Database backup and Webroot Backup
4. Comes with GUI Upgrader
5. Automatically installs FileCloud CLI if not present
6. Upgrades LibreOffice to 6.0.2.1

Note: If your FileCloud Instance is running on Ubuntu 14.04 or Older versions you will need to do the following steps to upgrade it to v18.1

* Install a new FileCloud v18.1 Instance on Ubuntu 16.04
* Migrate the Database and the Manage Storage path to the freshly installed FileCloud Instance.

 

FileCloud CLI

Starting from v18.1, FileCloud is introducing a new CLI tool for Linux Distros: filecloudcp

filecloudcp will help you to find the current version running on the server, check for updates, and you can upgrade your FileCloud instance from command line itself

filecloudcp will have the below usage:

# filecloudcp

usage: filecloudcp

-v | –version : Show the current version of FileCloud installed
-c | –checkforupgrade : Checks for FileCloud Upgrades
-u | –runupgrade : Upgrades FileCloud Version
-p | –resetpassword : Performs FileCloud Admin Password
-h | –help : This message

For more details on the installation and upgrade process visit  FileCloud

Announcing FileCloud Product Update (Version 17.3)

We have just announced our next version of FileCloud (version 17.3). The new update includes hundreds of new features, improvements, and bug fixes. The release notes page contains the complete list of features and bug-fixes in this release.

This update is available for all licensed FileCloud customers. Please refer to our upgrade notes for the steps to upgrade.

Key Features:

  • ServerSync – Cloud File Server Enablement

    • Modernize Infrastructure: Synchronize your on-premise file servers to the cloud without losing the folder hierarchy and NTFS permissions.
    • Enable Hybrid Cloud: Provide traditional LAN access when on-premise and switch to cloud access when outside.
    • Migrate File Server to the Cloud: Migrate Windows file servers to FileCloud with no major migration process.
  • Global Search

    Administrators can now search across all of their users’ content from a single access point. FileCloud’s search not only searches file and folder names, but also content within the files. In a world where regulations are becoming stringent, FileCloud’s Global search will help you meet regulations such as FINRA and GDPR.

  • Centralized App Management

    Administrators can monitor the health of all the instances of FileCloud mobile apps, Sync and Drive desktop apps across all your users. Administrators can push configuration, download logs and execute commands on FileCloud apps remotely, simplifying the management of large deployments, directly from FileCloud’s Admin Portal.

  • More Sharing Capabilities to Desktop Apps

    Users can share files with a specific user or set password while sharing from Outlook Add-on, FileCloud Sync or FileCloud Drive.

  • User Policy Management

    Currently, many settings are set globally or overridden on a per-user basis, which is hard to manage across hundreds of users. To simplify the user policy management, we are introducing the concept of ‘policies’ – a collection of rules and settings that can be applied to a specific user or sets of users.

  • WaterMarking

    FileCloud can automatically add customizable watermarks to all document previews. Whenever user previews any document, they will see the watermark text embedded in the preview.

  • Features to Comply with GDPR

    We are announcing a set of features in this FileCloud update (17.3) to help you meet European General Data Protection Regulation (GDPR). GDPR is one of the strictest regulations passed to protect consumer privacy. It impacts any business that handles EU residents’ data and the data protection rules become enforceable from May 2018.

    Additional resource: FileCloud documentation has more details on the GDPR related features.

  • Integrates with Microsoft Office 365

    In today’s mobile-first world, employees and customers want to access, edit and collaborate on files from any device. Users can’t remotely co-author or edit Microsoft Office files that are behind a firewall, unless the organization moves the files to a cloud storage service such as Dropbox, OneDrive. FileCloud has joined Microsoft Cloud Storage Partner program and integrates with Microsoft Office 365 to offer browser-based editing and collaboration. With this integration, you can remotely coauthor and collaborate on Office documents even if they are stored behind a firewall.

Click here for the release notes, which contains the complete list of features and fixes.