Archive for the ‘FileCloud’ Category

FileCloud vs Dropbox – Better Alternatives to Dropbox

2020 was a lot of things, but the unprecedented chaos of the year inarguably taught us some things: that the age of information is upon us, and that the digitization of data is inevitable. 

As companies scrambled to adjust to the sudden norm of remote work and all the employee needs that arose with it, it became apparent that having a strong foundation of digital infrastructure was vital. Companies with powerful Enterprise File Sharing and Sync (EFSS) solutions already in place were able to jump start their new ventures into remote work, without worrying about security, user training, data leaks and other administrative issues. 

Now, a year later, even the most rigid of companies have eased into their file-management solutions; some have even discovered the convenience of remote work and may be adopting it permanently in the future. 

However, choosing the wrong EFSS solution in long-term use cases can lead to huge losses in fines and reputation down the road. After all, investing in a solution that offers either too little or too much functionality can cost you valuable time, money and resources. 

We aim to help administrators and business-owners make the right decision about the best EFSS solution for you, as well as avoid some common pitfall traps when it comes to choosing one. That’s why we’re here to offer a comparison of the top EFSS solutions on the market between our very own solution, FileCloud. 

About Dropbox

Today, we’re going to be going over a detailed comparison of Dropbox vs. FileCloud. Dropbox is one of the biggest EFSS solutions on the market, widely popularized by its use as an individual file-storage solution. 

With its clean UI and easy-to-use features, Dropbox has become somewhat of a household name when it comes to file management. It also offers password-protected links, integration for Office software, and strong administrative tools. However, how does Dropbox hold up when it comes to enterprise-level file-sharing needs? 

Due to the system’s popularity, it’s always been a popular target for hackers. Even now, it doesn’t offer local encryption. Their customer service certainly leaves more to be desired, as seen from their lack of 24/7 customer support.

And above all that, despite having fewer features than many enterprise-level solutions out there, Dropbox is far from the most affordable on the market, especially with their 5-user minimum. Plus, with their measly 2GB- free storage and paywalls for unlimited storage, it certainly feels like the solution is out to milk their users dry.

ProsCons
Clean mobile and desktop applicationsDisappointing 2GB starting storage space
Automatic synchronization of files and foldersFrequent past security issues
"History" feature allows access to past versionsPricier end of things, 5 user minimum

About FileCloud

Naturally, we’ve aimed to optimize our solution to be one of the strongest and most feature-rich solutions on the market. We firmly believe that FileCloud is one of the most affordable and powerful enterprise file-sharing and sync solutions on the market.

FileCloud offers on-premise, public and a unique hybrid cloud deployment model. This deployment flexibility separates FileCloud from its competitors, and ensures that your team can enjoy the benefits of both on-premise and cloud storage systems — read more on our hybrid infrastructure here.

Our pricing is also one of the most affordable on the market, while offering larger storage plans, better enterprise-level features, and unlimited FREE external client accounts — all great for your wallet and your ROI. Feature-wise, we consider seamless, remote access to your data as the bare minimum that a good file-solution should offer. Collaborative and content management tools, a comprehensive admin panel, plus infinite customization options are all features that ensure not just your team, but also your clients and sysadmins get in on the enhanced EFSS experience.

Last but certainly not least, FileCloud is compliant with most data security governance policies, meaning that you’ll never see your organization’s good name tainted in headlines labelled with “Security Breach” or “Data Leaks”. Plus. it’ll save you tons on the fines and fees that’ll rack up if you go with a less-secure option.

ProsCons
Affordable, no paywalls, money/time-saving featuresUnfortunately, FileCloud isn't an open-source software.
Compliant with all data security governance policies With all these features, FileCloud's UI can get a bit complex for beginners and laymen
Integration with most common office softwares, APIs

Comparisons 

Pricing

Shelling out the big bucks doesn’t always mean you’re getting the best solution. Aside from the base price, making sure a solution offers the features that you need (for example, unlimited client accounts) could save you tens of thousands of dollars in the long run.

The lowest possible options in Dropbox’s Business Plan will cost $12.50/user/month, whereas FileCloud Server (Self-Host/ On-Premise) will cost you just $4.20/user/month and FileCloud Online (hosted by us) costs you $10/user/month.

For a medium-sized company with 100 users, this could save you thousands each year, without compromising on features! 

Privacy and Security

This is perhaps the field in which Dropbox somewhat lags behind in comparison to several other modern EFSS solutions. Uploaded files are not encrypted with Dropbox, posing a major security risk to enterprise data. In the past few years, Dropbox accounts have also been known to get hacked, which is a major cause for concern for both your business’ revenue and reputation.

FileCloud, on the other hand, provides end-to-end encryption, ensuring that your files never fall into the wrong hands. In addition to our newest DRM capabilities, we’re also committed to keeping your files safe with remote-data-wiping, strong encryption models, data loss prevention (DLP), two factor authentication (2FA) and automatic alerts on unusual activities.

Hosting Options

As mentioned above, FileCloud offers a unique hybrid hosting option. Why choose between the security of on-premise file-hosting, and the flexibility of public cloud storage, when you can have both? Enjoy low-latency, local-file access in the office, and seamless remote access with the cloud from the comfort of your own home or on the go.

Dropbox does not offer on-premise or self-hosted options. In addition, it also doesn’t offer multi-tenancy support, nor can it run on docker or Windows. Of course, these are all a given in FileCloud’s vast array of hosting options. 

Storage, Sync & Backup

Dropbox has extremely strong sync and storage features, as expected of a large file-sharing and sync service as popular as it is. It comes with storage sync, supports local storage of data, and provides endpoint backup. Its storage limitations stop at 3TB for non-upgraded premium plans, and it has a large file limit of 20GB — both pretty hefty sizes for personal use, but any medium-sized organization will quickly find these limits extremely restrictive.

FileCloud offers all of the features above, with a few notable differences: our plans restrict neither the total storage capacity nor the file size transfer limit, meaning you’ll be able to store and send as many massive files as you could possibly need. We also offer branch office synchronization for the needs of particularly large organizations. 

Mobile Features

Today, it’s unreasonable to limit work to a work computer — or even to a laptop. It has just about become a necessity to be able to work on-the-go and respond to emergencies or new situations with speed and flexibility. It’s for this reason that we’ve put special care into crafting our mobile applications. Access and share large files with your team or manage team permissions anywhere, anytime, and from any device with our iOS, MacOS, Android and Windows apps. 

Unfortunately, Google Drive, while it has a mobile application that supports iOS and Android, is rather clunky to use on-the-go. Its apps also do not offer iOS or Android media backup, which is a pretty important feature to have in case of misplaced or compromised devices. 

Governance and Retention

Deleted files on Dropbox Business expire after 120 days, period, unless the file has already been marked for permanent deletion. Dropbox doesn’t offer any sort of flexibility when it comes to retention policies, simply retaining your files for a set period of time before deleting them.

FileCloud, on the other hand, lets administrators automate all processes related to protecting sensitive files. For instance, administrators can create a retention policy that disables a user’s ability to delete or edit any of the files and folders named in the policy. To resolve the issue of conflicting policies. FileCloud gives your system administrators the ability to control how files are retained and deleted. Policies such as legal hold, archival and retention for an unlimited amount of time makes FileCloud a much secure Dropbox alternative.

Customization and Branding

Unfortunately, Dropbox offers no options for custom branding.

FileCloud offers a comprehensive set of options that let you whitelabel your solution for your team, vendors, partners and clients. After all, we believe your file sharing system should promote your brand, not ours. You can customize FileCloud with your company logo, login page image, email templates, ToS and user interface elements. Plus, you can also run FileCloud under your own business domain.

Auditing Features

Dropbox provides a good number of auditing features for system administrators to keep track of. Dropbox keeps track of active members (team members who have performed any action in the past 28 days such as access or edit a file), storage space, links created, active shared folders and active devices. 

FileCloud offers a much more detailed audit log, however, with all of the above and the following additions: new account creations, logged-in users, common searches and the quantity of uploaded/downloaded files. Because just about every operation is optionally logged, we also offer the following log-management tools to avoid overly large audit database entries: removal of log entries with the administrative dashboard, configurable limits for which operations are logged and exportable .CSV archive log files.

Workflow Automation

While Dropbox does offer workflow automation for collaborative work, it relies heavily on external 3rd party integrations to make it all work. For your team members to efficiently collaborate on and automate complex tasks, you need to integrate your Dropbox account with many paid extensions.

FileCloud, on the other hand, integrates with many external apps, but also promotes efficiency by simplifying time-consuming tasks via workflow automation. FileCloud’s workflow automation helps design and manage processes with simple logical statements. Users can use conditional combinations to automate many file related tasks from developing business processes to enforcing policies.

Administrative Control

Dropbox’s administrative dashboard offers some useful, but limited, capabilities. Administrators are able to view a team member’s folder structure, share, view and delete or restore files. 

FileCloud’s centralized administrator control dashboard provides a single-page view with all the above functionalities. In addition to this, FileCloud also gives your administrators full view of user count (broken down by user type), storage quota, disk usage, license information and system information. Your administrators will also have completely control over user permissions and privileges. 

Conclusion

There is no such thing as a one-size fit all solution for EFSS solutions. Each enterprise may value different features, price points and focuses over others. 

At FileCloud, however, we aim to meet all sorts of enterprises, organizations and companies where they stand, in terms of their file sharing, sync and management needs. We firmly believe that with our vast range of plans, features and experience, FileCloud has something for everyone.

We hope that this article has helped you in finding the perfect EFSS solution for your organization! 

 

FileCloud Aurora – All About the Mobile and Sync UI Update

Introduction

In November 2020, FileCloud released update 20.2 – a complete rehaul of our Sync, Mobile and browser UI and functionalities. We at FileCloud have been working on this for a very, very long time, and so we’re incredibly proud to present to you: FileCloud Aurora.

Today, we’re going to be covering one of the most important additions to this update: the Mobile and Sync UI Update!

For a comprehensive overview of all of FileCloud Aurora’s new features, please visit our previous blog post Introducing FileCloud Aurora! Brand New UI and DRM Capabilities!.

Sync UI Update

Brand New Look. 

  • FileCloud Aurora is transforming your Sync client into a stunning new workspace! This update is clearing out the clutter and enhancing the best parts of FileCloud with a sleek and responsive reimagination of the Sync client, to provide you and your team with a powerful, comfortable and fluid file-sharing experience.

Data At Your Fingertips. 

  • We’re all about making your information work for you. That’s why FileCloud Aurora brings a mini-dashboard to your Sync client, so that you can keep open at all times on the desktop. It’s small enough to stay out of your way as you work, but detailed enough to provide all the information you need about your data and file syncs.

Installation Made Simple.

  • Setting up your software should be easy. So that’s exactly what we did. FileCloud Aurora introduces an intuitive and uncomplicated setup wizard to help you as you install the Sync client. The wizard not only helps with the setup process, but also the configuration aspect, letting you customize your experience with FileCloud completely.

Here’s a quick rundown on how to easily upgrade your solution to the newest version!

Mobile Update

Brand New Look

  • Providing anywhere, anytime access to your data has always been one of our priorities. Now, the FileCloud Aurora update is enhancing your mobile experience with a gorgeous and responsive redesign, ensuring that you and your team can still work on the go: this time in a more powerful, comfortable and fluid workspace. 

Staying Organized

  • We’re all about making your information work for you. That’s why FileCloud Aurora adds labels, animated prompts and intuitive predictions that make it easier to work with your files and data on the go. Plus, our new “Favorites” system lets you quickly revisit files that you know you’ll be using a ton. 

More Stuff, More Speed

  • Everything about FileCloud Aurora was designed for one thing: to help you go fast. Work quicker and better with our new single-click actions and detailed filters. Visual cues, responsive animations and color-coded workspaces reinforce each action you take and remove any sort of second-guessing from your workflow.

Schedule a demo on the FileCloud Mobile App here!


Thank You!

Finally, our team at FileCloud would like to extend our sincere thanks to all of you for supporting us throughout the years, and giving us your valuable feedback, which we have used to create the ultimate file-sharing experience. We’re incredibly proud of this update, and we hope that you enjoy using it as much as we enjoyed making it!

Best Alternatives for Citrix Sharefile in 2021

In our age of information, most modern enterprises have started to move towards the digitization of data. Never have there been quite so many enterprise file-synchronization and sharing (EFSS) solutions available on the market — and while a wide range of choice is always good, it also makes it much more difficult to choose the perfect solution for your organization. 

Citrix Sharefile is one such top contender and one of the biggest solutions on the market. However, there are certain issues with Citrix Sharefile that make it a less-than-desirable option for certain enterprises. As such, we’ve put together a list of great EFSS solutions for your consideration, as well as their pros and cons, so that you can pick the one that offers all the features your enterprise might need, while remaining affordable and within your price range. 


Citrix ShareFile

Localized ShareFile WebUI available | Citrix Blogs

  Pricing: Standard Plan: $55/5 users/month | Advanced Plan: $85/5 users/month | Premium Plan: $135/5 users/month | Virtual Data Room Plan: $375/5 users/month

✓  Storage: Unlimited storage space

✓  Security: Standard encryption and SSL/TLS. Recovery sites in both the US and EU.

✓  Features: Collaborative and productivity-enhancing tools, custom electronic signature tool. File-versioning features.

Sharefile is Citrix’s enterprise-class cloud storage solution, and they’re well-known in the commercial software and service industry. Notable features of Sharefile include an auditing system that generates activity reports, integration with Single Sign-On, download alerts, and two-factor authentication. This cuts down on the amount of time it would take to print out a document, sign it, and scan it to the cloud.

Unfortunately, despite their generous offer of unlimited storage, they do have a file size limit. The solution itself doesn’t support Linux. Plus, with a standard plan starting at $55, paywalls for features and their enforced 5-user pricing plan, it’s safe to say that Sharefile isn’t the most affordable solution for smaller organizations. Reportedly, Sharefile’s licensing plans are also misleading.

Pros

  • Great plugin support. For instance: the Outlook plug-in makes it easy to share files securely with customers via email.
  • Flexible folder creation and sharing process
  • Easily share large files with clients, vendors and external personnel
  • Allows multiple remote teams to collaborate in real-time with a simple management process.

Cons

  •  Interface is less intuitive compared to other solutions.
  • Not commonly used in all industries, presenting a learning curve to some users.
  • Sorting out your preferences is time-consuming. As a standalone product it suffers from lack of integration with Google and/or Microsoft products.
  • Confusing and varied pricing with many features locked behind paywalls

Now that we’ve gone over Citrix Sharefile in-depth, let’s go over some alternatives, in case those aforementioned issues are in fact a deal-breaker for your company.


FileCloud

 

  Pricing: FileCloud Online: $10/user/month (Standard), $15/user/month (Enterprise) || FileCloud Server: $4.20/user/month | FileCloud Server: Contact for Quote

✓  Storage: FileCloud Online: 1TB out-of-the-box, +100GB/user  (Standard), +200GB/user (Enterprise)  || FileCloud Server: Unlimited

✓  Security: FileCloud is compliant with all the most stringent data governance policies, such as HIPAA and GDPR. Encryption at rest and in transit, 256-bit AES encryption, granular file-sharing, password-protected, public and private shares.

✓  Features: From deployment models to unlimited client accounts, branding capabilities and more, FileCloud is filled with incredible enterprise-level features.

Naturally, we’re proud of our own product and firmly believe FileCloud to be one of the most powerful and affordable EFSS solutions on the market. FileCloud offers on-premise, public and a unique hybrid cloud deployment model. This deployment flexibility separates FileCloud from its competitors, and ensures that your team can enjoy the benefits of both on-premise and cloud storage systems — read more on our hybrid infrastructure here.

Our pricing is also one of the most affordable on the market, while offering larger storage plans, better enterprise-level features, and unlimited FREE external client accounts — all great for your wallet and your ROI. Feature-wise, we consider seamless, remote access to your data as the bare minimum that a good file-solution should offer. Collaborative and content management tools, a comprehensive admin panel, plus infinite customization options are all features that ensure not just your team, but also your clients and sysadmins get in on the enhanced EFSS experience.

Last but certainly not least, FileCloud is compliant with most data security governance policies, meaning that you’ll never see your organization’s good name tainted in headlines labelled with “Security Breach” or “Data Leaks”. Plus. it’ll save you tons on the fines and fees that’ll rack up if you go with a less-secure option.

Pros

  • Beautiful, simple, intuitive and responsive user interface that can be accessed via local client or browser.
  • Tons of keyboard shortcuts and quick actions to cut down on time
  • No file limit — massive files can be exchanged with anyone anywhere in the world at enterprise level speeds.
  • Ultimate data governance compliance and security, with DLP functionalities, an extensive admin panel, audit trails, encryption and multi-factor authentication
  • Collaborative tools and integration with tons of common office software
  • Enterprise-level content management capabilities: file-versioning, metadata classification, user policy management and light workflows for the easier management and organization of your team’s hard work.
  • Unlimited free external accounts for clients, vendors, etc.

Cons

  • Setup process can be intimidating without proper training, although there is documentation to mitigate that.
  • Unable to use a protocol different than HTTPs for downloads; this can be problematic for companies that restrict it.
  • The solution does not offer a free plan, although there is a two week free trial and a 10$/year Community Edition Plan.

Dropbox

Dropbox -

  Pricing: Basic Plan: Free | Plus Plan: $11.99/user/month  | Professional Plan: $19.99/user/month

✓  Storage: Basic Plan: 2GB | Plus Plan: 2TB | Professional Plan: 3TB

✓  Security: AES 256-bit encryption for data at rest and AES 128-bit encryption for data in transit; however, known past security issues

✓  Features: Unique “Paper” and “Showcase” features: basic “Notes” and “Portfolio” app respectively

With its clean, intuitive UI and easy-to-use features, Dropbox has become a well-known, household name in terms of file storage. Dropbox also offers password-protected links, integration for Office 365 and Google Drive, and strong administrative tools. However, while it certainly has its pros, we feel strongly that there are better enterprise-level file-sharing solutions — and here’s why. 

Due to the system’s popularity, it’s always been a popular target for hackers. Even now, it doesn’t offer local encryption. Their customer service certainly leaves more to be desired, as seen from their lack of 24/7 customer support.

And above all that, despite having fewer features than many enterprise-level solutions out there, Dropbox is far from the most affordable on the market, especially with their 5-user minimum. Plus, with their measly 2GB- free storage and paywalls for unlimited storage, it certainly feels like the solution is out to milk their users dry.

Pros

  • Offers file-versioning: Once a file has changed, Drive keeps an older version of the file as backup in case of malicious activity or negligence
  • Fantastic conflict resolution features – automatically creating a “conflicted copy” of a file whenever a potential conflict is detected (i.e. a file is being edited by two people at the same time).
  • Plugins for Microsoft Office that allow for multiple people to edit a file simultaneously without creating conflicts.
  • Provides a “smart sync” feature, allowing for files to be seen on the computer locally, but not stored locally until opened up. This allows a user to access all of his/her Dropbox files without using up disk space

Cons

  • Dropbox for Business is very limited compared to alternatives, which usually include not just file syncing capabilities but an entire office suite.
  •  You cannot edit files without downloading them
  • The Dropbox file compression will degrade the media quality to a noticeable extent when clicking a direct play link
  • Mobile versions face challenges when dealing with big files, rendering the solution less flexible

Google Drive

How to Find Anything in Google Apps - The Ultimate Guide to G ...

  Pricing: Free Plan: Free | Basic Plan: $6/user/month | Business Plan: $12/user/month | Enterprise Plan: $25/user/month

✓  Storage: Free Plan: 15GB | Basic Plan: 30GB | Business & Enterprise Plan: Unlimited, or 1TB / user if less than 5 users

✓  Security: Encryption in transit; no option to encrypt individual documents. Multi-factor authentication.

✓  Features: Google Drive comes with powerful, recognized collaborative tools, such as Google Docs, Sheets and Slides.

Having quickly risen in popularity over the past couple of years, Google Drive is now a powerful file-sharing solution on the market. A file storage and synchronization program created by Google, it’s best known for its collaborative capabilities via Google Docs, Sheets and Slides, which offer real-time collaborative editing of documents, spreadsheets and slides respectively. 

The solution’s enterprise plan, GSuite, comes with a similarly clean and intuitive UI, as well as integration with popular enterprise softwares such as Autodesk, Salesforce, and more. Apart from this, Google Drive for Business offers unlimited cloud storage, access from any device, offline file access, includes apps like Gmail, Google Keep, Google Sites, as well as enterprise-grade access controls, e-discovery for emails, chats and files.

However, reportedly, users have encountered frequent connectivity and syncing issues while using Google Drive. Plus, while Google Drive has fairly beefy data security with encryption in-transit and at-rest, human error on part of the developers has led to security issues, such as when Google Photos started sending private videos to strangers

Pros

  • Lovely mobile application and collaborative tools for anywhere, anytime access
  • Has a great free option, making it useful for any small businesses that do not have a lot of funds
  • Readily compatible with many apps.
  • Ease of installation, ease of setup and you don’t need much technical knowledge to use it as an end-user.
  • Gmail integration

Cons

  • The processes of uploading (automatically), deleting, scrolling, and downloading are tedious as they have to be done by checking each file.
  • Interface can quickly become cluttered when large amounts of files are uploaded and edited
  • No virtual drives or mounting to computers as hard drives
  • Security issues galore in the past; they’ve been fixed today, but it’s still certainly concerning.

Box

Cloud Storage Services for Business Use - armix.one

  Pricing: Box Starter: $5/user/month | Box Business: $20/user/month | Box Business Plus: $33/user/month | Box Enterprise: $47/user/month

✓  Storage: Box Starter: 100GB | Box Business: Unlimited | Box Business Plus: Unlimited | Box Enterprise: Unlimited

✓  Security: A regulatory-compliant Zero-Knowledge Provider. Tools to manage user perms and customer-managed encryption keys.

✓  Features: Secure collaborative and project-management tools, as well as rule sets for work-flow automation

While perhaps less of a household name than Dropbox, Box, founded in 2005 and based in California, is also an incredibly strong contender on the EFSS market. With tools that integrate with other services, like Google Docs, Box also goes above and beyond in offering custom branding capabilities and letting users create a professional appearance for their organization.

Plus, Box’s security is nothing to scoff about, being a uniquely zero-knowledge provider and offering tons of options for encryption and user management.

Unfortunately, with their heavy local encryption, Box transfers tend to get slow — something that could impede or even cripple the seamless remote workflows that have become the norm today. Box also does not offer any options for on-premise or self-hosting, nor local storage, and does not perform end-point backups. Plus, while it certainly provides tons of enterprise-level features, it’s also significantly pricier than almost any solution on the market.

Here’s a quick rundown of some of its finer points, for ease of comparison:

Pros:

  • Mobile access
  • Integration with other applications  such as: Microsoft Office, Google, Salesforce, DocuSign etc
  • Ability to add/edit multiple users
  • Editing documents
  • Workflow automation
  • Box “Notes” functionality for project management tasks, such as status updates and meeting notes
  • Custom Branding
  • Global compliance standards, such as ITAR, HIPAA, PCI DSS 3.1, FINRA/SEC 17a-4, FISMA, ISO27001:2013, and ISO 27018

Unfortunately, as mentioned, there are some huge deal-breakers that come with the solution.

Cons:

  • No indication when a file is open by another user, leading to over-saving of each other’s work during collaboration.
  • Box is relatively pricey compared to its competitors
  • Not much documentation and an unfriendly user interface make it hard to get into
  • Box Sync doesn’t work on older Windows OS versions
  • Transfers can be slow due to heavy local encryption

OneDrive

Microsoft updating OneDrive with better web UI and sharing options ...

  Pricing: Business Plan 1: $5/user/month | Business Plan 1: $10/user/month | Microsoft 365 Business Basic: $5/user/month | Microsoft 365 Business Standard: $12.50/user/month

✓  Storage: All Plans: 1TB – extra storage space can be purchased separately for up to 1TB/$9.99/month

✓  Security: Standard encryption, file-locking, paywalls for SSO/SAML Authentication

✓  Features: Advanced sharing, mobility and security. Heavy integration with Office software.

Microsoft OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its web version of Office. Naturally, this Microsoft-based solution heavily integrates with Office 365 programs that most teams use, such as Microsoft Word, Excel and Powerpoint, as well as Outlook, which is a huge plus. Certain plans even grant access to said software. It also provides encryption at rest and in transit. Overall, it has robust features that make it a strong solution, as expected from Microsoft.

Unfortunately, data privacy issues have surfaced time and time again with large corporations, and OneDrive is no exception. When using this solution, Microsoft can scan your files for “objectionable content”, stating that file security cannot be guaranteed for said content.

Pros

  • Great integration with other Microsoft Office Tools
  • Device synchronization ensures access of files from any device.
  • Cloud storage of data makes it’s easy to access files and documents.
  • Multiple files can be uploaded simultaneously

Cons

  • Data privacy issues and lack of multi-factor / other authentication options
  • Has less base storage and quickly gets pricey past the 1TB storage option
  • User interface is clunky and takes time to get used to
  • Syncing of shared files can produce issues and even get slow

Conclusion

There is, of course, no one-size-fits-all EFSS option, but we hope that this helps your enterprise, company or organization make a better and informed decision about which EFSS solution is best for you. If you have any questions about our FileCloud solution, we are always happy to answer them — just pop over to our main site and strike up a conversation with any of our live chat specialists!

Best Alternatives for Google Drive in 2021

In our age of information, most modern enterprises have started to move towards the digitization of data. Never have there been quite so many enterprise file-synchronization and sharing (EFSS) solutions available on the market — and while a wide range of choice is always good, it also makes it much more difficult to choose the perfect solution for your organization. 

Google Drive is one such top contender and one of the biggest solutions on the market. However, there are certain issues with Google Drive that make it a less-than-desirable option for certain enterprises. As such, we’ve put together a list of great EFSS solutions for your consideration, as well as their pros and cons, so that you can pick the one that offers all the features your enterprise might need, while remaining affordable and within your price range. 


Google Drive

How to Find Anything in Google Apps - The Ultimate Guide to G ...

  Pricing: Free Plan: Free | Basic Plan: $6/user/month | Business Plan: $12/user/month | Enterprise Plan: $25/user/month

✓  Storage: Free Plan: 15GB | Basic Plan: 30GB | Business & Enterprise Plan: Unlimited, or 1TB / user if less than 5 users

✓  Security: Encryption in transit; no option to encrypt individual documents. Multi-factor authentication.

✓  Features: Google Drive comes with powerful, recognized collaborative tools, such as Google Docs, Sheets and Slides.

Having quickly risen in popularity over the past couple of years, Google Drive is now a powerful file-sharing solution on the market. A file storage and synchronization program created by Google, it’s best known for its collaborative capabilities via Google Docs, Sheets and Slides, which offer real-time collaborative editing of documents, spreadsheets and slides respectively. 

The solution’s enterprise plan, GSuite, comes with a similarly clean and intuitive UI, as well as integration with popular enterprise softwares such as Autodesk, Salesforce, and more. Apart from this, Google Drive for Business offers unlimited cloud storage, access from any device, offline file access, includes apps like Gmail, Google Keep, Google Sites, as well as enterprise-grade access controls, e-discovery for emails, chats and files.

However, reportedly, users have encountered frequent connectivity and syncing issues while using Google Drive. Plus, while Google Drive has fairly beefy data security with encryption in-transit and at-rest, human error on part of the developers has led to security issues, such as when Google Photos started sending private videos to strangers

Pros

  • Lovely mobile application and collaborative tools for anywhere, anytime access
  • Has a great free option, making it useful for any small businesses that do not have a lot of funds
  • Readily compatible with many apps.
  • Ease of installation, ease of setup and you don’t need much technical knowledge to use it as an end-user.
  • Gmail integration

Cons

  • The processes of uploading (automatically), deleting, scrolling, and downloading are tedious as they have to be done by checking each file.
  • Interface can quickly become cluttered when large amounts of files are uploaded and edited
  • No virtual drives or mounting to computers as hard drives
  • Security issues galore in the past; they’ve been fixed today, but it’s still certainly concerning.

Now that we’ve gone over Google Drive in-depth, let’s go over some alternatives, in case those aforementioned issues are in fact a deal-breaker for your company.


FileCloud

 

  Pricing: FileCloud Online: $10/user/month (Standard), $15/user/month (Enterprise) || FileCloud Server: $4.20/user/month | FileCloud Server: Contact for Quote

✓  Storage: FileCloud Online: 1TB out-of-the-box, +100GB/user  (Standard), +200GB/user (Enterprise)  || FileCloud Server: Unlimited

✓  Security: FileCloud is compliant with all the most stringent data governance policies, such as HIPAA and GDPR. Encryption at rest and in transit, 256-bit AES encryption, granular file-sharing, password-protected, public and private shares.

✓  Features: From deployment models to unlimited client accounts, branding capabilities and more, FileCloud is filled with incredible enterprise-level features.

Naturally, we’re proud of our own product and firmly believe FileCloud to be one of the most powerful and affordable EFSS solutions on the market. FileCloud offers on-premise, public and a unique hybrid cloud deployment model. This deployment flexibility separates FileCloud from its competitors, and ensures that your team can enjoy the benefits of both on-premise and cloud storage systems — read more on our hybrid infrastructure here.

Our pricing is also one of the most affordable on the market, while offering larger storage plans, better enterprise-level features, and unlimited FREE external client accounts — all great for your wallet and your ROI. Feature-wise, we consider seamless, remote access to your data as the bare minimum that a good file-solution should offer. Collaborative and content management tools, a comprehensive admin panel, plus infinite customization options are all features that ensure not just your team, but also your clients and sysadmins get in on the enhanced EFSS experience.

Last but certainly not least, FileCloud is compliant with most data security governance policies, meaning that you’ll never see your organization’s good name tainted in headlines labelled with “Security Breach” or “Data Leaks”. Plus. it’ll save you tons on the fines and fees that’ll rack up if you go with a less-secure option.

Pros

  • Beautiful, simple, intuitive and responsive user interface that can be accessed via local client or browser.
  • Tons of keyboard shortcuts and quick actions to cut down on time
  • No file limit — massive files can be exchanged with anyone anywhere in the world at enterprise level speeds.
  • Ultimate data governance compliance and security, with DLP functionalities, an extensive admin panel, audit trails, encryption and multi-factor authentication
  • Collaborative tools and integration with tons of common office software
  • Enterprise-level content management capabilities: file-versioning, metadata classification, user policy management and light workflows for the easier management and organization of your team’s hard work.
  • Unlimited free external accounts for clients, vendors, etc.

Cons

  • Setup process can be intimidating without proper training, although there is documentation to mitigate that.
  • Unable to use a protocol different than HTTPs for downloads; this can be problematic for companies that restrict it.
  • The solution does not offer a free plan, although there is a two week free trial and a 10$/year Community Edition Plan.

Dropbox

Dropbox -

  Pricing: Basic Plan: Free | Plus Plan: $11.99/user/month  | Professional Plan: $19.99/user/month

✓  Storage: Basic Plan: 2GB | Plus Plan: 2TB | Professional Plan: 3TB

✓  Security: AES 256-bit encryption for data at rest and AES 128-bit encryption for data in transit; however, known past security issues

✓  Features: Unique “Paper” and “Showcase” features: basic “Notes” and “Portfolio” app respectively

With its clean, intuitive UI and easy-to-use features, Dropbox has become a well-known, household name in terms of file storage. Dropbox also offers password-protected links, integration for Office 365 and Google Drive, and strong administrative tools. However, while it certainly has its pros, we feel strongly that there are better enterprise-level file-sharing solutions — and here’s why. 

Due to the system’s popularity, it’s always been a popular target for hackers. Even now, it doesn’t offer local encryption. Their customer service certainly leaves more to be desired, as seen from their lack of 24/7 customer support.

And above all that, despite having fewer features than many enterprise-level solutions out there, Dropbox is far from the most affordable on the market, especially with their 5-user minimum. Plus, with their measly 2GB- free storage and paywalls for unlimited storage, it certainly feels like the solution is out to milk their users dry.

Pros

  • Offers file-versioning: Once a file has changed, Drive keeps an older version of the file as backup in case of malicious activity or negligence
  • Fantastic conflict resolution features – automatically creating a “conflicted copy” of a file whenever a potential conflict is detected (i.e. a file is being edited by two people at the same time).
  • Plugins for Microsoft Office that allow for multiple people to edit a file simultaneously without creating conflicts.
  • Provides a “smart sync” feature, allowing for files to be seen on the computer locally, but not stored locally until opened up. This allows a user to access all of his/her Dropbox files without using up disk space

Cons

  • Dropbox for Business is very limited compared to alternatives, which usually include not just file syncing capabilities but an entire office suite.
  •  You cannot edit files without downloading them
  • The Dropbox file compression will degrade the media quality to a noticeable extent when clicking a direct play link
  • Mobile versions face challenges when dealing with big files, rendering the solution less flexible

Box

Cloud Storage Services for Business Use - armix.one

  Pricing: Box Starter: $5/user/month | Box Business: $20/user/month | Box Business Plus: $33/user/month | Box Enterprise: $47/user/month

✓  Storage: Box Starter: 100GB | Box Business: Unlimited | Box Business Plus: Unlimited | Box Enterprise: Unlimited

✓  Security: A regulatory-compliant Zero-Knowledge Provider. Tools to manage user perms and customer-managed encryption keys.

✓  Features: Secure collaborative and project-management tools, as well as rule sets for work-flow automation

While perhaps less of a household name than Dropbox, Box, founded in 2005 and based in California, is also an incredibly strong contender on the EFSS market. With tools that integrate with other services, like Google Docs, Box also goes above and beyond in offering custom branding capabilities and letting users create a professional appearance for their organization.

Plus, Box’s security is nothing to scoff about, being a uniquely zero-knowledge provider and offering tons of options for encryption and user management.

Unfortunately, with their heavy local encryption, Box transfers tend to get slow — something that could impede or even cripple the seamless remote workflows that have become the norm today. Box also does not offer any options for on-premise or self-hosting, nor local storage, and does not perform end-point backups. Plus, while it certainly provides tons of enterprise-level features, it’s also significantly pricier than almost any solution on the market.

Here’s a quick rundown of some of its finer points, for ease of comparison:

Pros:

  • Mobile access
  • Integration with other applications  such as: Microsoft Office, Google, Salesforce, DocuSign etc
  • Ability to add/edit multiple users
  • Editing documents
  • Workflow automation
  • Box “Notes” functionality for project management tasks, such as status updates and meeting notes
  • Custom Branding
  • Global compliance standards, such as ITAR, HIPAA, PCI DSS 3.1, FINRA/SEC 17a-4, FISMA, ISO27001:2013, and ISO 27018

Unfortunately, as mentioned, there are some huge deal-breakers that come with the solution.

Cons:

  • No indication when a file is open by another user, leading to over-saving of each other’s work during collaboration.
  • Box is relatively pricey compared to its competitors
  • Not much documentation and an unfriendly user interface make it hard to get into
  • Box Sync doesn’t work on older Windows OS versions
  • Transfers can be slow due to heavy local encryption

OneDrive

Microsoft updating OneDrive with better web UI and sharing options ...

  Pricing: Business Plan 1: $5/user/month | Business Plan 1: $10/user/month | Microsoft 365 Business Basic: $5/user/month | Microsoft 365 Business Standard: $12.50/user/month

✓  Storage: All Plans: 1TB – extra storage space can be purchased separately for up to 1TB/$9.99/month

✓  Security: Standard encryption, file-locking, paywalls for SSO/SAML Authentication

✓  Features: Advanced sharing, mobility and security. Heavy integration with Office software.

Microsoft OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its web version of Office. Naturally, this Microsoft-based solution heavily integrates with Office 365 programs that most teams use, such as Microsoft Word, Excel and Powerpoint, as well as Outlook, which is a huge plus. Certain plans even grant access to said software. It also provides encryption at rest and in transit. Overall, it has robust features that make it a strong solution, as expected from Microsoft.

Unfortunately, data privacy issues have surfaced time and time again with large corporations, and OneDrive is no exception. When using this solution, Microsoft can scan your files for “objectionable content”, stating that file security cannot be guaranteed for said content.

Pros

  • Great integration with other Microsoft Office Tools
  • Device synchronization ensures access of files from any device.
  • Cloud storage of data makes it’s easy to access files and documents.
  • Multiple files can be uploaded simultaneously

Cons

  • Data privacy issues and lack of multi-factor / other authentication options
  • Has less base storage and quickly gets pricey past the 1TB storage option
  • User interface is clunky and takes time to get used to
  • Syncing of shared files can produce issues and even get slow

Citrix ShareFile

Localized ShareFile WebUI available | Citrix Blogs

  Pricing: Standard Plan: $55/5 users/month | Advanced Plan: $85/5 users/month | Premium Plan: $135/5 users/month | Virtual Data Room Plan: $375/5 users/month

✓  Storage: Unlimited storage space

✓  Security: Standard encryption and SSL/TLS. Recovery sites in both the US and EU.

✓  Features: Collaborative and productivity-enhancing tools, custom electronic signature tool. File-versioning features.

Sharefile is Citrix’s enterprise-class cloud storage solution, and they’re well-known in the commercial software and service industry. Notable features of Sharefile include an auditing system that generates activity reports, integration with Single Sign-On, download alerts, and two-factor authentication. This cuts down on the amount of time it would take to print out a document, sign it, and scan it to the cloud.

Unfortunately, despite their generous offer of unlimited storage, they do have a file size limit. The solution itself doesn’t support Linux. Plus, with a standard plan starting at $55, paywalls for features and their enforced 5-user pricing plan, it’s safe to say that Sharefile isn’t the most affordable solution for smaller organizations. Reportedly, Sharefile’s licensing plans are also misleading.

Pros

  • Great plugin support. For instance: the Outlook plug-in makes it easy to share files securely with customers via email.
  • Flexible folder creation and sharing process
  • Easily share large files with clients, vendors and external personnel
  • Allows multiple remote teams to collaborate in real-time with a simple management process.

Cons

  •  Interface is less intuitive compared to other solutions.
  • Not commonly used in all industries, presenting a learning curve to some users.
  • Sorting out your preferences is time-consuming. As a standalone product it suffers from lack of integration with Google and/or Microsoft products.
  • Confusing and varied pricing with many features locked behind paywalls

Conclusion

There is, of course, no one-size-fits-all EFSS option, but we hope that this helps your enterprise, company or organization make a better and informed decision about which EFSS solution is best for you. If you have any questions about our FileCloud solution, we are always happy to answer them — just pop over to our main site and strike up a conversation with any of our live chat specialists!

Best Alternatives to Dropbox in 2021

In our age of information, most modern enterprises have started to move towards the digitization of data. Never have there been quite so many enterprise file-synchronization and sharing (EFSS) solutions available on the market — and while a wide range of choice is always good, it also makes it much more difficult to choose the perfect solution for your organization. 

Dropbox is one such top contender and one of the biggest solutions on the market. However, there are certain issues with Box that make it a less-than-desirable option for certain enterprises. As such, we’ve put together a list of great EFSS solutions for your consideration, as well as their pros and cons, so that you can pick the one that offers all the features your enterprise might need, while remaining affordable and within your price range. 

Dropbox

Dropbox -

  Pricing: Basic Plan: Free | Plus Plan: $11.99/user/month  | Professional Plan: $19.99/user/month

✓  Storage: Basic Plan: 2GB | Plus Plan: 2TB | Professional Plan: 3TB

✓  Security: AES 256-bit encryption for data at rest and AES 128-bit encryption for data in transit; however, known past security issues

✓  Features: Unique “Paper” and “Showcase” features: basic “Notes” and “Portfolio” app respectively

With its clean, intuitive UI and easy-to-use features, Dropbox has become a well-known, household name in terms of file storage. Dropbox also offers password-protected links, integration for Office 365 and Google Drive, and strong administrative tools. However, while it certainly has its pros, we feel strongly that there are better enterprise-level file-sharing solutions — and here’s why. 

Due to the system’s popularity, it’s always been a popular target for hackers. Even now, it doesn’t offer local encryption. Their customer service certainly leaves more to be desired, as seen from their lack of 24/7 customer support.

And above all that, despite having fewer features than many enterprise-level solutions out there, Dropbox is far from the most affordable on the market, especially with their 5-user minimum. Plus, with their measly 2GB- free storage and paywalls for unlimited storage, it certainly feels like the solution is out to milk their users dry.

Pros

  • Offers file-versioning: Once a file has changed, Drive keeps an older version of the file as backup in case of malicious activity or negligence
  • Fantastic conflict resolution features – automatically creating a “conflicted copy” of a file whenever a potential conflict is detected (i.e. a file is being edited by two people at the same time).
  • Plugins for Microsoft Office that allow for multiple people to edit a file simultaneously without creating conflicts.
  • Provides a “smart sync” feature, allowing for files to be seen on the computer locally, but not stored locally until opened up. This allows a user to access all of his/her Dropbox files without using up disk space

Cons

  • Dropbox for Business is very limited compared to alternatives, which usually include not just file syncing capabilities but an entire office suite.
  •  You cannot edit files without downloading them
  • The Dropbox file compression will degrade the media quality to a noticeable extent when clicking a direct play link
  • Mobile versions face challenges when dealing with big files, rendering the solution less flexible

FileCloud

 

  Pricing: FileCloud Online: $10/user/month (Standard), $15/user/month (Enterprise) || FileCloud Server: $4.20/user/month | FileCloud Server: Contact for Quote

✓  Storage: FileCloud Online: 1TB out-of-the-box, +100GB/user  (Standard), +200GB/user (Enterprise)  || FileCloud Server: Unlimited

✓  Security: FileCloud is compliant with all the most stringent data governance policies, such as HIPAA and GDPR. Encryption at rest and in transit, 256-bit AES encryption, granular file-sharing, password-protected, public and private shares.

✓  Features: From deployment models to unlimited client accounts, branding capabilities and more, FileCloud is filled with incredible enterprise-level features.

Naturally, we’re proud of our own product and firmly believe FileCloud to be one of the most powerful and affordable EFSS solutions on the market. FileCloud offers on-premise, public and a unique hybrid cloud deployment model. This deployment flexibility separates FileCloud from its competitors, and ensures that your team can enjoy the benefits of both on-premise and cloud storage systems — read more on our hybrid infrastructure here.

Our pricing is also one of the most affordable on the market, while offering larger storage plans, better enterprise-level features, and unlimited FREE external client accounts — all great for your wallet and your ROI. Feature-wise, we consider seamless, remote access to your data as the bare minimum that a good file-solution should offer. Collaborative and content management tools, a comprehensive admin panel, plus infinite customization options are all features that ensure not just your team, but also your clients and sysadmins get in on the enhanced EFSS experience.

Last but certainly not least, FileCloud is compliant with most data security governance policies, meaning that you’ll never see your organization’s good name tainted in headlines labelled with “Security Breach” or “Data Leaks”. Plus. it’ll save you tons on the fines and fees that’ll rack up if you go with a less-secure option.

Pros

  • Beautiful, simple, intuitive and responsive user interface that can be accessed via local client or browser.
  • Tons of keyboard shortcuts and quick actions to cut down on time
  • No file limit — massive files can be exchanged with anyone anywhere in the world at enterprise level speeds.
  • Ultimate data governance compliance and security, with DLP functionalities, an extensive admin panel, audit trails, encryption and multi-factor authentication
  • Collaborative tools and integration with tons of common office software
  • Enterprise-level content management capabilities: file-versioning, metadata classification, user policy management and light workflows for the easier management and organization of your team’s hard work.
  • Unlimited free external accounts for clients, vendors, etc.

Cons

  • Setup process can be intimidating without proper training, although there is documentation to mitigate that.
  • Unable to use a protocol different than HTTPs for downloads; this can be problematic for companies that restrict it.
  • The solution does not offer a free plan, although there is a two week free trial and a 10$/year Community Edition Plan.

Box

Cloud Storage Services for Business Use - armix.one

  Pricing: Box Starter: $5/user/month | Box Business: $20/user/month | Box Business Plus: $33/user/month | Box Enterprise: $47/user/month

✓  Storage: Box Starter: 100GB | Box Business: Unlimited | Box Business Plus: Unlimited | Box Enterprise: Unlimited

✓  Security: A regulatory-compliant Zero-Knowledge Provider. Tools to manage user perms and customer-managed encryption keys.

✓  Features: Secure collaborative and project-management tools, as well as rule sets for work-flow automation

While perhaps less of a household name than Dropbox, Box, founded in 2005 and based in California, is also an incredibly strong contender on the EFSS market. With tools that integrate with other services, like Google Docs, Box also goes above and beyond in offering custom branding capabilities and letting users create a professional appearance for their organization.

Plus, Box’s security is nothing to scoff about, being a uniquely zero-knowledge provider and offering tons of options for encryption and user management.

Unfortunately, with their heavy local encryption, Box transfers tend to get slow — something that could impede or even cripple the seamless remote workflows that have become the norm today. Box also does not offer any options for on-premise or self-hosting, nor local storage, and does not perform end-point backups. Plus, while it certainly provides tons of enterprise-level features, it’s also significantly pricier than almost any solution on the market.

Here’s a quick rundown of some of its finer points, for ease of comparison:

Pros:

  • Mobile access
  • Integration with other applications  such as: Microsoft Office, Google, Salesforce, DocuSign etc
  • Ability to add/edit multiple users
  • Editing documents
  • Workflow automation
  • Box “Notes” functionality for project management tasks, such as status updates and meeting notes
  • Custom Branding
  • Global compliance standards, such as ITAR, HIPAA, PCI DSS 3.1, FINRA/SEC 17a-4, FISMA, ISO27001:2013, and ISO 27018

Unfortunately, as mentioned, there are some huge deal-breakers that come with the solution.

Cons:

  • No indication when a file is open by another user, leading to over-saving of each other’s work during collaboration.
  • Box is relatively pricey compared to its competitors
  • Not much documentation and an unfriendly user interface make it hard to get into
  • Box Sync doesn’t work on older Windows OS versions
  • Transfers can be slow due to heavy local encryption

Now that we’ve gone over Box in-depth, let’s go over some alternatives, in case those aforementioned issues are in fact a deal-breaker for your company.


 Google Drive

How to Find Anything in Google Apps - The Ultimate Guide to G ...

  Pricing: Free Plan: Free | Basic Plan: $6/user/month | Business Plan: $12/user/month | Enterprise Plan: $25/user/month

✓  Storage: Free Plan: 15GB | Basic Plan: 30GB | Business & Enterprise Plan: Unlimited, or 1TB / user if less than 5 users

✓  Security: Encryption in transit; no option to encrypt individual documents. Multi-factor authentication.

✓  Features: Google Drive comes with powerful, recognized collaborative tools, such as Google Docs, Sheets and Slides.

Having quickly risen in popularity over the past couple of years, Google Drive is now a powerful file-sharing solution on the market. A file storage and synchronization program created by Google, it’s best known for its collaborative capabilities via Google Docs, Sheets and Slides, which offer real-time collaborative editing of documents, spreadsheets and slides respectively. 

The solution’s enterprise plan, GSuite, comes with a similarly clean and intuitive UI, as well as integration with popular enterprise softwares such as Autodesk, Salesforce, and more. Apart from this, Google Drive for Business offers unlimited cloud storage, access from any device, offline file access, includes apps like Gmail, Google Keep, Google Sites, as well as enterprise-grade access controls, e-discovery for emails, chats and files.

However, reportedly, users have encountered frequent connectivity and syncing issues while using Google Drive. Plus, while Google Drive has fairly beefy data security with encryption in-transit and at-rest, human error on part of the developers has led to security issues, such as when Google Photos started sending private videos to strangers

Pros

  • Lovely mobile application and collaborative tools for anywhere, anytime access
  • Has a great free option, making it useful for any small businesses that do not have a lot of funds
  • Readily compatible with many apps.
  • Ease of installation, ease of setup and you don’t need much technical knowledge to use it as an end-user.
  • Gmail integration

Cons

  • The processes of uploading (automatically), deleting, scrolling, and downloading are tedious as they have to be done by checking each file.
  • Interface can quickly become cluttered when large amounts of files are uploaded and edited
  • No virtual drives or mounting to computers as hard drives
  • Security issues galore in the past; they’ve been fixed today, but it’s still certainly concerning.

OneDrive

Microsoft updating OneDrive with better web UI and sharing options ...

  Pricing: Business Plan 1: $5/user/month | Business Plan 1: $10/user/month | Microsoft 365 Business Basic: $5/user/month | Microsoft 365 Business Standard: $12.50/user/month

✓  Storage: All Plans: 1TB – extra storage space can be purchased separately for up to 1TB/$9.99/month

✓  Security: Standard encryption, file-locking, paywalls for SSO/SAML Authentication

✓  Features: Advanced sharing, mobility and security. Heavy integration with Office software.

Microsoft OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its web version of Office. Naturally, this Microsoft-based solution heavily integrates with Office 365 programs that most teams use, such as Microsoft Word, Excel and Powerpoint, as well as Outlook, which is a huge plus. Certain plans even grant access to said software. It also provides encryption at rest and in transit. Overall, it has robust features that make it a strong solution, as expected from Microsoft.

Unfortunately, data privacy issues have surfaced time and time again with large corporations, and OneDrive is no exception. When using this solution, Microsoft can scan your files for “objectionable content”, stating that file security cannot be guaranteed for said content.

Pros

  • Great integration with other Microsoft Office Tools
  • Device synchronization ensures access of files from any device.
  • Cloud storage of data makes it’s easy to access files and documents.
  • Multiple files can be uploaded simultaneously

Cons

  • Data privacy issues and lack of multi-factor / other authentication options
  • Has less base storage and quickly gets pricey past the 1TB storage option
  • User interface is clunky and takes time to get used to
  • Syncing of shared files can produce issues and even get slow

Citrix ShareFile

Localized ShareFile WebUI available | Citrix Blogs

  Pricing: Standard Plan: $55/5 users/month | Advanced Plan: $85/5 users/month | Premium Plan: $135/5 users/month | Virtual Data Room Plan: $375/5 users/month

✓  Storage: Unlimited storage space

✓  Security: Standard encryption and SSL/TLS. Recovery sites in both the US and EU.

✓  Features: Collaborative and productivity-enhancing tools, custom electronic signature tool. File-versioning features.

Sharefile is Citrix’s enterprise-class cloud storage solution, and they’re well-known in the commercial software and service industry. Notable features of Sharefile include an auditing system that generates activity reports, integration with Single Sign-On, download alerts, and two-factor authentication. This cuts down on the amount of time it would take to print out a document, sign it, and scan it to the cloud.

Unfortunately, despite their generous offer of unlimited storage, they do have a file size limit. The solution itself doesn’t support Linux. Plus, with a standard plan starting at $55, paywalls for features and their enforced 5-user pricing plan, it’s safe to say that Sharefile isn’t the most affordable solution for smaller organizations. Reportedly, Sharefile’s licensing plans are also misleading.

Pros

  • Great plugin support. For instance: the Outlook plug-in makes it easy to share files securely with customers via email.
  • Flexible folder creation and sharing process
  • Easily share large files with clients, vendors and external personnel
  • Allows multiple remote teams to collaborate in real-time with a simple management process.

Cons

  •  Interface is less intuitive compared to other solutions.
  • Not commonly used in all industries, presenting a learning curve to some users.
  • Sorting out your preferences is time-consuming. As a standalone product it suffers from lack of integration with Google and/or Microsoft products.
  • Confusing and varied pricing with many features locked behind paywalls

Conclusion

There is, of course, no one-size-fits-all EFSS option, but we hope that this helps your enterprise, company or organization make a better and informed decision about which EFSS solution is best for you. If you have any questions about our FileCloud solution, we are always happy to answer them — just pop over to our main site and strike up a conversation with any of our live chat specialists!

Best Alternatives to Box in 2021

In our age of information, most modern enterprises have started to move towards the digitization of data. Never have there been quite so many enterprise file-synchronization and sharing (EFSS) solutions available on the market — and while a wide range of choice is always good, it also makes it much more difficult to choose the perfect solution for your organization. 

Box is one such top contender and one of the biggest solutions on the market. However, there are certain issues with Box that make it a less-than-desirable option for certain enterprises. As such, we’ve put together a list of great EFSS solutions for your consideration, as well as their pros and cons, so that you can pick the one that offers all the features your enterprise might need, while remaining affordable and within your price range. 

Box

Cloud Storage Services for Business Use - armix.one

  Pricing: Box Starter: $5/user/month | Box Business: $20/user/month | Box Business Plus: $33/user/month | Box Enterprise: $47/user/month

✓  Storage: Box Starter: 100GB | Box Business: Unlimited | Box Business Plus: Unlimited | Box Enterprise: Unlimited

✓  Security: A regulatory-compliant Zero-Knowledge Provider. Tools to manage user perms and customer-managed encryption keys.

✓  Features: Secure collaborative and project-management tools, as well as rule sets for work-flow automation

While perhaps less of a household name than Dropbox, Box, founded in 2005 and based in California, is also an incredibly strong contender on the EFSS market. With tools that integrate with other services, like Google Docs, Box also goes above and beyond in offering custom branding capabilities and letting users create a professional appearance for their organization.

Plus, Box’s security is nothing to scoff about, being a uniquely zero-knowledge provider and offering tons of options for encryption and user management.

Unfortunately, with their heavy local encryption, Box transfers tend to get slow — something that could impede or even cripple the seamless remote workflows that have become the norm today. Box also does not offer any options for on-premise or self-hosting, nor local storage, and does not perform end-point backups. Plus, while it certainly provides tons of enterprise-level features, it’s also significantly pricier than almost any solution on the market.

Here’s a quick rundown of some of its finer points, for ease of comparison:

Pros:

  • Mobile access
  • Integration with other applications  such as: Microsoft Office, Google, Salesforce, DocuSign etc
  • Ability to add/edit multiple users
  • Editing documents
  • Workflow automation
  • Box “Notes” functionality for project management tasks, such as status updates and meeting notes
  • Custom Branding
  • Global compliance standards, such as ITAR, HIPAA, PCI DSS 3.1, FINRA/SEC 17a-4, FISMA, ISO27001:2013, and ISO 27018

Unfortunately, as mentioned, there are some huge deal-breakers that come with the solution.

Cons:

  • No indication when a file is open by another user, leading to over-saving of each other’s work during collaboration.
  • Box is relatively pricey compared to its competitors
  • Not much documentation and an unfriendly user interface make it hard to get into
  • Box Sync doesn’t work on older Windows OS versions
  • Transfers can be slow due to heavy local encryption

Now that we’ve gone over Box in-depth, let’s go over some alternatives, in case those aforementioned issues are in fact a deal-breaker for your company.


FileCloud

 

  Pricing: FileCloud Online: $10/user/month (Standard), $15/user/month (Enterprise) || FileCloud Server: $4.20/user/month | FileCloud Server: Contact for Quote

✓  Storage: FileCloud Online: 1TB out-of-the-box, +100GB/user  (Standard), +200GB/user (Enterprise)  || FileCloud Server: Unlimited

✓  Security: FileCloud is compliant with all the most stringent data governance policies, such as HIPAA and GDPR. Encryption at rest and in transit, 256-bit AES encryption, granular file-sharing, password-protected, public and private shares.

✓  Features: From deployment models to unlimited client accounts, branding capabilities and more, FileCloud is filled with incredible enterprise-level features.

Naturally, we’re proud of our own product and firmly believe FileCloud to be one of the most powerful and affordable EFSS solutions on the market. FileCloud offers on-premise, public and a unique hybrid cloud deployment model. This deployment flexibility separates FileCloud from its competitors, and ensures that your team can enjoy the benefits of both on-premise and cloud storage systems — read more on our hybrid infrastructure here.

Our pricing is also one of the most affordable on the market, while offering larger storage plans, better enterprise-level features, and unlimited FREE external client accounts — all great for your wallet and your ROI. Feature-wise, we consider seamless, remote access to your data as the bare minimum that a good file-solution should offer. Collaborative and content management tools, a comprehensive admin panel, plus infinite customization options are all features that ensure not just your team, but also your clients and sysadmins get in on the enhanced EFSS experience.

Last but certainly not least, FileCloud is compliant with most data security governance policies, meaning that you’ll never see your organization’s good name tainted in headlines labelled with “Security Breach” or “Data Leaks”. Plus. it’ll save you tons on the fines and fees that’ll rack up if you go with a less-secure option.

Pros

  • Beautiful, simple, intuitive and responsive user interface that can be accessed via local client or browser.
  • Tons of keyboard shortcuts and quick actions to cut down on time
  • No file limit — massive files can be exchanged with anyone anywhere in the world at enterprise level speeds.
  • Ultimate data governance compliance and security, with DLP functionalities, an extensive admin panel, audit trails, encryption and multi-factor authentication
  • Collaborative tools and integration with tons of common office software
  • Enterprise-level content management capabilities: file-versioning, metadata classification, user policy management and light workflows for the easier management and organization of your team’s hard work.
  • Unlimited free external accounts for clients, vendors, etc.

Cons

  • Setup process can be intimidating without proper training, although there is documentation to mitigate that.
  • Unable to use a protocol different than HTTPs for downloads; this can be problematic for companies that restrict it.
  • The solution does not offer a free plan, although there is a two week free trial and a 10$/year Community Edition Plan.

Dropbox

Dropbox -

  Pricing: Basic Plan: Free | Plus Plan: $11.99/user/month  | Professional Plan: $19.99/user/month

✓  Storage: Basic Plan: 2GB | Plus Plan: 2TB | Professional Plan: 3TB

✓  Security: AES 256-bit encryption for data at rest and AES 128-bit encryption for data in transit; however, known past security issues

✓  Features: Unique “Paper” and “Showcase” features: basic “Notes” and “Portfolio” app respectively

Of course, we’d be remiss to not mention Dropbox in a file-sharing solution comparison post. With its clean, intuitive UI and easy-to-use features, Dropbox has become a well-known, household name in terms of file storage. Dropbox also offers password-protected links, integration for Office 365 and Google Drive, and strong administrative tools. However, while it certainly has its pros, we feel strongly that there are better enterprise-level file-sharing solutions — and here’s why. 

Due to the system’s popularity, it’s always been a popular target for hackers. Even now, it doesn’t offer local encryption. Their customer service certainly leaves more to be desired, as seen from their lack of 24/7 customer support.

And above all that, despite having fewer features than many enterprise-level solutions out there, Dropbox is far from the most affordable on the market, especially with their 5-user minimum. Plus, with their measly 2GB- free storage and paywalls for unlimited storage, it certainly feels like the solution is out to milk their users dry.

Pros

Google Drive

How to Find Anything in Google Apps - The Ultimate Guide to G ...

  Pricing: Free Plan: Free | Basic Plan: $6/user/month | Business Plan: $12/user/month | Enterprise Plan: $25/user/month

✓  Storage: Free Plan: 15GB | Basic Plan: 30GB | Business & Enterprise Plan: Unlimited, or 1TB / user if less than 5 users

✓  Security: Encryption in transit; no option to encrypt individual documents. Multi-factor authentication.

✓  Features: Google Drive comes with powerful, recognized collaborative tools, such as Google Docs, Sheets and Slides.

Having quickly risen in popularity over the past couple of years, Google Drive is now a powerful file-sharing solution on the market. A file storage and synchronization program created by Google, it’s best known for its collaborative capabilities via Google Docs, Sheets and Slides, which offer real-time collaborative editing of documents, spreadsheets and slides respectively. 

The solution’s enterprise plan, GSuite, comes with a similarly clean and intuitive UI, as well as integration with popular enterprise softwares such as Autodesk, Salesforce, and more. Apart from this, Google Drive for Business offers unlimited cloud storage, access from any device, offline file access, includes apps like Gmail, Google Keep, Google Sites, as well as enterprise-grade access controls, e-discovery for emails, chats and files.

However, reportedly, users have encountered frequent connectivity and syncing issues while using Google Drive. Plus, while Google Drive has fairly beefy data security with encryption in-transit and at-rest, human error on part of the developers has led to security issues, such as when Google Photos started sending private videos to strangers

Pros

  • Lovely mobile application and collaborative tools for anywhere, anytime access
  • Has a great free option, making it useful any small businesses that do not have a lot of funds
  • Readily compatible with many apps.
  • Ease of installation, ease of setup and you don’t need the knowledge to use it as an end-user.
  • Gmail integration (of course)

Cons

  • The processes of uploading (automatically), deleting, scrolling, and downloading are tedious as they have to be done by checking each file.
  • Interface becomes quickly cluttered when large amounts of files are uploaded and edited
  • No virtual drives or mounting to computers as hard drives
  • Security issues galore in the past; they’ve been fixed today, but it’s still certainly concerning.

OneDrive

Microsoft updating OneDrive with better web UI and sharing options ...

  Pricing: Business Plan 1: $5/user/month | Business Plan 1: $10/user/month | Microsoft 365 Business Basic: $5/user/month | Microsoft 365 Business Standard: $12.50/user/month

✓  Storage: All Plans: 1TB – extra storage space can be purchased separately for up to 1TB/$9.99/month

✓  Security: Standard encryption, file-locking, paywalls for SSO/SAML Authentication

✓  Features: Advanced sharing, mobility and security. Heavy integration with Office software.

Microsoft OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its web version of Office. Naturally, this Microsoft-based solution heavily integrates with Office 365 programs that most teams use, such as Microsoft Word, Excel and Powerpoint, as well as Outlook, which is a huge plus. Certain plans even grant access to said software. It also provides encryption at rest and in transit. Overall, it has robust features that make it a strong solution, as expected from Microsoft.

Unfortunately, data privacy issues have surfaced time and time again with large corporations, and OneDrive is no exception. When using this solution, Microsoft can scan your files for “objectionable content”, stating that file security cannot be guaranteed for said content.

Pros

  • Great integration with other Microsoft Office Tools
  • Device synchronization ensures access of files from any device.
  • Cloud storage of data makes it’s easy to access files and documents.
  • Multiple files can be uploaded simultaneously

Cons

  • Data privacy issues and lack of multi-factor / other authentication options
  • Has less base storage and quickly gets pricey past the 1TB storage option
  • User interface is clunky and takes time to get used to
  • Syncing of shared files can produce issues and even get slow

Citrix ShareFile

Localized ShareFile WebUI available | Citrix Blogs

  Pricing: Standard Plan: $55/5 users/month | Advanced Plan: $85/5 users/month | Premium Plan: $135/5 users/month | Virtual Data Room Plan: $375/5 users/month

✓  Storage: Unlimited storage space

✓  Security: Standard encryption and SSL/TLS. Recovery sites in both the US and EU.

✓  Features: Collaborative and productivity-enhancing tools, custom electronic signature tool. File-versioning features.

Sharefile is Citrix’s enterprise-class cloud storage solution, and they’re well-known in the commercial software and service industry. Notable features of Sharefile include an auditing system that generates activity reports, integration with Single Sign-On, download alerts, and two-factor authentication. This cuts down on the amount of time it would take to print out a document, sign it, and scan it to the cloud.

Unfortunately, despite their generous offer of unlimited storage, they do have a file size limit. The solution itself doesn’t support Linux. Plus, with a standard plan starting at $55, paywalls for features and their enforced 5-user pricing plan, it’s safe to say that Sharefile isn’t the most affordable solution for smaller organizations. Reportedly, Sharefile’s licensing plans are also misleading.

Pros

  • Great plugin support. For instance: the Outlook plug-in makes it easy to share files securely with customers via email.
  • Flexible folder creation and sharing process
  • Easily share large files with clients, vendors and external personnel
  • Allows multiple remote teams to collaborate in real-time with a simple management process.

Cons

  •  Interface is less intuitive compared to other solutions.
  • Not commonly used in all industries, presenting a learning curve to some users.
  • Sorting out your preferences is time-consuming. As a standalone product it suffers from lack of integration with Google and/or Microsoft products.
  • Confusing and varied pricing with many features locked behind paywalls

Conclusion

There is, of course, no one-size-fits-all EFSS option, but we hope that this helps your enterprise, company or organization make a better and informed decision about which EFSS solution is best for you. If you have any questions about our FileCloud solution, we are always happy to answer them — just pop over to our main site and strike up a conversation with any of our live chat specialists!

Happy Holidays from the FileCloud Team!

Hello, everyone!

What a year it’s been! There’s never been one like it, and there may never be one like it again. In between all the historical events, it certainly doesn’t feel like we’ve had even a moment to breathe. We know that the year has been tumultuous, and that everyone has had to make an exhausting amount of lifestyle adjustments. However, with the coming of the new year also comes new possibilities and hope.

We from the FileCloud team would like to wish every one of you the happiest of holidays. We hope that whether you are able to spend the holidays with your family this year, you’re staying safe, healthy and warm this winter. Thank you for sticking with us throughout this year, and we hope that it’s just one of many more to come, in the bright future ahead of us.

Have a wonderful weekend, and a happy new year!

-The FileCloud Team

FileCloud Aurora – All About DRM Capabilities

Introduction

In November 2020, FileCloud released update 20.2 – a complete rehaul of our Sync, Mobile and browser UI and functionalities. We at FileCloud have been working on this for a very, very long time, and so we’re incredibly proud to present to you: FileCloud Aurora.

Today, we’re going to be covering one of the most important security functions that Aurora introduces: DRM Capabilities.

For a comprehensive overview of all of FileCloud Aurora’s new features, please visit our previous blog post Introducing FileCloud Aurora!.

Secure Document Viewer

If the new UI was the biggest change in terms of appearance, FileCloud Aurora’s new Digital Rights Management (DRM) capabilities are unquestionably the most significant change in terms of functionality. 

Your data security has always been FileCloud’s number one priority. We’ve got all the files you’re storing with us safe and sound, but what happens when you need to send out or distribute important documents, such as external contracts, reports, or training materials? Our new DRM solution ensures that nothing you send out gets used in a malicious or abusive manner, even after it’s left your system and entered others. 

Our secure document viewer helps you protect confidential files from unsolicited viewing with FileCloud’s restricted viewing mode. Show only selected parts of the document and hide the rest of it — or choose to reveal sections only as the user scrolls, minimizing the risk of over-the-shoulder compromisation.

For more details, read more about the FileCloud DRM solution here

Screenshot Protection

Utilize the Screenshot Protection feature to prevent recipients from taking screenshots of secure information and documents.

This is an option that can be selected when you create your DRM Document or Document Container, and prevents any recipients from taking screenshots of the document. Not only that, the recipient won’t be able to share screens or screen-record to share the documents either, nullifying any chance of your documents being distributed without your permission or consent.

Document Container 

Easily and securely export multiple documents in an encrypted document container (AES 256 encryption), and share it via FileCloud or third party emails. 

DRM Protection

Support for Multiple File Formats

Protect your Microsoft Office (Word, Powerpoint, Excel), PDF, and image (jpeg, png) files, and include multiple types of files in a single encrypted document container! FileCloud’s DRM solution doesn’t discriminate, ensuring all your most regularly used file, folder and document formats can all be easily handled by our containers and viewer. 

Anytime Restriction of Access to Your Files

Remove the risk of accidentally transmitting confidential files and enforce your policy controls even after distribution. You can revoke file access or change view options (screenshot protection, secure view and max account) anytime, via the FileCloud portal.

Thanks for Reading!

We at FileCloud thank you for being a part of our journey to creating the most revolutionary user interface and experience on the market. We’d love to know what you think about these changes. For full information about all these changes, release notes can be found on our website here

We hope that you’re as excited about these new changes as we are. Stay safe, and happy sharing, everyone!

FileCloud Aurora – All About Single-Click Actions

Introduction

In November 2020, FileCloud released update 20.2 – a complete rehaul of our Sync, Mobile and browser UI and functionalities. We at FileCloud have been working on this for a very, very long time, and so we’re incredibly proud to present to you: FileCloud Aurora.

Today, we’re going to be covering one of the most important functionality additions to our new UI: Single-Click Actions.

For a comprehensive overview of all of FileCloud Aurora’s new features, please visit our previous blog post Introducing FileCloud Aurora! Brand New UI and DRM Capabilities!.

What Are Single-Click Actions?

We’re all about helping you and your team save time. FileCloud Aurora brings workflow efficiency to the next level with tons of quality of life updates that help you work fast. One of these is the introduction of single-click, or quick, actions.

What does this mean? Well, you might have noticed that when you hover over any file or folder in your library, a toolbar appears on the item. It might look something like this:

These icons represent all of the most commonly-used actions that you could ever need to take with your files. Hover over each icon to see what they do, or read on for a more in-depth explanation for each one. 

List of  Single-Click Actions

Preview

The first icon, which looks like an eye, is the Preview action. It lets you preview your files, folders and documents. As FileCloud Aurora integrates fully with Microsoft Office and many other file extensions, you’ll be able to open and preview all of your files without actually needing to download them.

Download

The second icon, which looks like a downwards-pointing arrow is the Download action. It lets you download whichever file, folder or document you’re hovering over in one simple, quick click.

Edit

The third icon, which looks like a pencil, is the Edit action. Depending on your file type, you may be able to edit it directly in the browser or open the file in Office Online. Some files, of course, cannot be edited, such as video or audio files.

You may have noticed that at the end of each hover description, there are different keys in square brackets – for instance, [Enter] for the Preview icon. These are keyboard shortcuts, and are covered in our All About Keyboard Shortcuts blog post!

Share

The fourth icon, which looks like three dots connected to each other, is the Share action. Clicking it will open the following window:

You’ll be able to copy the share link of your file, change sharing options, and remove the share from there on.

Direct Link

Next up is Direct Link, which looks like a hyperlink icon. This opens up the following window:

-Where you can copy a direct link to your file, maximizing efficiency when sharing files with your team.

Copy

This is the Copy quick-action, which looks like two squares overlapped over each other. Clicking this will open a window where you can select where to make a copy of the file.

Move

This is the Move quick-action, which looks like an arrow. Clicking this will open a window where you can select where to move the file to.

Delete

Next up is the Delete quick action, which looks like a trash can. This is pretty self-explanatory — clicking this will delete the file in question.

Lock

Last but certainly not least is the Lock option, which looks like a, well, lock icon. This opens up the following window:

That lets you lock a file to indicate that you’re working on it. That way, your team won’t be able to modify the file and override your changes, or vice versa.

Conclusion

Gone are the days of tedious right-clicking and dragging stuff around. Need to copy or download something? Just hit the corresponding button! Need to move something to another folder? Before you start dragging it all over your screen, just hit the single-click action for it and a window will open for you to choose your destination folder. 

It might seem like a subtle change, but when your team is shaving seconds off every file action, it all adds up to save you and your team tons of time. Thanks for tuning in, and we hope that you’re enjoying our FileCloud 20.2 Update: FileCloud Aurora!