Archive for the ‘FileCloud’ Category

FileCloud Has Received an Honorable Mention in Gartner’s 2017 Magic Quadrant for Content Collaboration Platforms

Austin-based CodeLathe, the maker of FileCloud — a leading enterprise file sharing, sync and backup software — has received an honorable mention in Gartner’s July 2017 Magic Quadrant for Content Collaboration Platforms.

Gartner defines Content Collaboration Platforms (CCP) market “as a range of content-centric platforms enabling secure file productivity and content collaboration for individuals and teams as well as supporting the creation of a modern digital workplace…” According to the report, “Content Collaboration Platforms are the evolution of the EFSS (Enterprise File Synchronization and Sharing) destination products and address digital workplace enablement strategies.”

FileCloud offers a rich set of features that are well beyond the basic file sharing and synchronization features. FileCloud enables content-driven collaboration among teams, business workflow automation, brand office synchronization, full-text search, and many hybrid scenarios that involve a mix of on-premises and cloud infrastructure.

“Unlike most of our competitors, who are focused on expanding usage of their own repository, our vision is to build a unified enterprise file services platform that offers Content Collaboration across Public, Private and Hybrid Clouds,” said Venkat Ramasamy, COO of CodeLathe. “World renowned organizations like NASA, Swiss Federal Institute of Intellectual Property, and US Army Engineering Laboratory use FileCloud to organize their files. We feel it validates our unique vision and the value we bring to the market.”

FileCloud differentiates itself from other popular enterprise file sharing and sync products by offering complete control over data, unparalleled branding options, variety of deployment models, and easy integration with existing corporate repositories and IT systems. FileCloud can be deployed as on-premises servers, private clouds and public clouds from AWS or Azure marketplaces. These deployment options help organizations select a right cloud model for them and adopt cloud at a pace that is right for them.

FileCloud is used by Fortune 500 companies; Global 2000 firms; world’s leading law firms; city, state and federal organizations; world-class universities; and renowned science and research organizations. FileCloud is deployed in over 90 countries and has more than 100 VARs and Managed Service Providers across the world.

Try FileCloud for free!

Gartner Disclaimer
Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

 

Announcing FileCloud 15 – Team Folders, Enterprise Search and Facebook Style Notifications to Make Organization Wide File Sharing Easy

The function of good software is to make the complex appear simple – Grady Booch, Creator of Unified Modeling Language (UML)

We are super thrilled to announce the launch of FileCloud 15.  It is a monumental release with big bang feature sets. With FileCloud 15, we have completely reimagined every aspect of the document sharing process. We have fine-tuned the user experience and functional architecture in every step of our design process to make organization wide file sharing simple, intuitive, and secure. Contrary to public perception that a system can’t have both a strong data security and an uncomplicated design, FileCloud 15 has introduced team folders, which offer simple file sharing yet with ironclad security.

Our Team Folder implementation is the best in the industry for organization wide file sharing. You don’t need to take our word for it. Please register for a free trial and check it out for yourself.

FileCloud 15 also boasts a powerful enterprise search, Facebook style notifications, completely redesigned user dashboard, @mention support, new outlook and sync app, mass deployment support, share analytics, and php7 support.

Here is the summary of major capabilities offered by FileCloud 15.

Team Folders Support – Organization wide file sharing made easy

A collaborative team environment and powerful knowledge sharing tools are important for building effective teams in an organization. FileCloud’s Team Folders make knowledge sharing seamless by offering collaborative folders that organizations can use to share and manage documents among team members easily.

Team Folders can be shared with everyone in the organization or with a sub set of people grouped by function or any other criteria (Ex: Marketing, Finance, Head office). Team Folders can automatically sync content across team members’ devices. Further, Team folders can be shared beyond organization boundaries and be extended to vendors, partners, and customers.

Many of our competitors in the EFSS market use waterfall permissions model in their Team Folder Implementation i.e. Team members have the same permission level in sub folders as they do in the top level folders. This kind of rigid sharing model doesn’t fit the majority of enterprise’s information sharing needs and increases data leak risks. On the contrary, FileCloud’s Team Folder system offers a granular sharing model for folders and subfolders i.e. Administrators can limit team member access to any sub folder independent of top level folder permissions.

The objectives of FileCloud’s Team Folders system:

Centralized Content Management: Instead of creating multiple individual file shares among users, Team Folders facilitate organizing files and folders in a centralized place.
Easy Provisioning of Users, Files, and Folders: Provision new users quickly with access to specific files and folders through team folders. Similarly, grant immediate access to new files for all relevant users by uploading the file to the right team folder.
Granular Control of Folders: Team Folders and their sub folders can be given granular permissions for users with Read, Write, Share and Sync access.
Manage Selective Sync: Admins can select specific team folders and enable or disable sync permissions on an easy to use user interface.
You can read more about How to use FileCloud Team folders for organization wide file sharing in our admin documentation.

Enterprise File Search – A single text box to rule them all

The ultimate goal of any enterprise information management system is to make it easy for users to find their content. We have delivered that goal with our new powerful enterprise file search. When enabled, FileCloud Search ingests and indexes every piece of content irrespective of where the content is stored (Managed Storage, Network Shares, and S3). With FileCloud 15, users don’t need to navigate the directories to find the content. They can just simply type what they are looking for and FileCloud Search will find the relevant documents in a matter of seconds.

FileCloud Enterprise Search is the big first step in our journey to build the industry’s most powerful, intelligent, context aware enterprise search system that will make content discovery dead simple for end users. Please see FileCloud Enterprise Search in action below,

Brand new user dashboard  – Access relevant files at your fingertips

FileCloud 15’s completely redesigned user dashboard makes sure all the relevant files are just one single click away for users. Using the new dashboard, users can create shortcuts for frequently used folders. The dashboard also presents the recently accessed files and the recent activities for quick access.

 

Facebook style notifications on user and system activity

Facebook style notification is a powerful UI design pattern to present contextual information. This UI design pattern helps end users to grasp the changes happening in their network quickly. With FileCloud 15, we have implemented a similar notifications design that allows users to quickly glance and grasp what is happening in their files, shares, and the FileCloud system.

Share Analytics –  Share Activity, Number of activities and Last Access time

FileCloud 15 brings powerful share analytics and insights for end users. Now users can see their popular files, last access time, and number of views and downloads at one place. This new functionality is great for sales organizations, startups, marketing, and legal departments. Further, share activity gives detailed information on Who did What action, When, How, and from Where (location).

Brand New Outlook Add-in

FileCloud Outlook Add-in is widely used by our customers. With FileCloud 15, we have further improved the capabilities of FileCloud Outlook Add-in. Now the Add-in offers the same advanced sharing options as our web interface. Users will now be able to decide between public and private shares, set password, share name, share permissions, expiry date, and much more. For more details, please check the FileCloud Add-in information presented in our admin documentation.

 

Web Browser upload progress bar improvements

FileCloud 15 brings a new browser upload widget that shows the upload progress and remaining files in queue. Ability to look at progress is great when uploading multiple files or a large file. See below new upload widget in action.

Speedup Network Folders  with NTFS permissions – Turbocharge your access speed

One of the unique selling propositions (USP) of FileCloud is that it enables access to existing file shares while enforcing the NTFS permissions in place. Many of our enterprise customers utilize this functionality and share files directly from their existing file shares. With FileCloud 15, we are speeding up the access performance 3-5 times especially in large file shares with thousands to 100K files. Please go to Settings –>Network Shares and “Enable Caching for NTFS Permissions”. Memcache is a prerequisite to enable this functionality.

Updated Sync app with new management UI

With FileCloud 15, we have refreshed the UI of the FileCloud sync client, and made several product improvements and bug fixes. The new sync client enables users to navigate different configuration options, activity logs, and settings screen easily.

Mass Deployment Default Configuration Support for Sync, Drive and Outlook Add on

Mass deployment support is one of the popular requests from our bigger customers. FileCloud 15’s mass deployment support helps enterprises in rolling out FileCloud desktop clients across enterprises easily. With this current release, Administrators can set default configuration values (Server URL, user profile, http proxy info, and etc.) for FileCloud desktop clients across the enterprise.

For more details on mass deployment support and default config values please refer to our administrator guide.

Seeding functionality for quick loading of files into Managed Storage from Local and S3

In recent times, many customers are moving from Box and Egnyte to FileCloud. To make these file migration tasks easier, FileCloud 15 now supports importing files (Pre-seeding) to user accounts and team folders. This will also help onboarding users easily in large enterprise deployments where user home folders and file servers are used for file sharing. To find more information on how to pre-seed files please refer to our admin documentation here.

Support for PHP 7.0, Ubuntu 16.04, New MongoDB Driver

FileCloud 15 brings support for php 7.0 on Ubuntu 16.04 to deliver better performance and increased security. It also requires a new MongoDB driver to function.

NOTE 1: UPGRADING FROM AN OLDER FILECLOUD VERSION– Unlike our previous updates, FileCloud 15.0 is not available through the Admin portal and upgrading requires some additional steps. Please follow the upgrade instructions provided in this link.

Integrated FileCloud Windows Installer with Content Search, Document Preview and Helper

We are also releasing a new windows installer for FileCloud Server. The installer now includes installation of content search, document preview and FileCloud NTFS helper modules.  With the new installer, it will take less than 10 minutes to completely install FileCloud server on Windows servers.

Apart from the major features listed above, FileCloud 15 offers tons of significant product improvements, bug fixes, and enhancements. Please find the complete FileCloud 15 release notes here.

FileCloud 15 is a big step in our vision to build the world’s most powerful, unified file services platform that organizes enterprise data, enhances collaboration and productivity while providing iron clad data protection. We are happy with what we have delivered. We hope you will like it too!

 

Introducing Enterprise Search in FileCloud Version 15


Our vision is to build an intelligent enterprise collaboration platform that organizes your data across repositories and makes them universally accessible. When our vision is fully realized, the interface could be as simple as just a search box to which you can type or say your intent and FileCloud will bring relevant enterprise data, as quickly as possible to you. FileCloud will be smart enough to know the context, understand what you are looking for and provide right set of data.

Enterprise Search in FileCloud Version 15 – A Step Towards Our Vision

With FileCloud version 15, we are taking another step towards our vision by introducing enterprise search. FileCloud Version 15 makes searchbox more prominent by placing it at the top of the user home page. Having a search box simplifies navigation, you can find relevant files without browsing through many deep directories. We hope, as users find relevant content faster using a Searchbox, users will shift their behavior to search vs. navigating through folders. Here are some key highlights of FileCloud’s enterprise search.

  • Preserves Access control – Only displays results that match with user’s permissions, as determined by access control lists
  • Searches File Name and Content – Searches the search keywords in file names as well as in the actual content of the file and surfaces comprehensive search results
  • Shows Content Preview Snippets – Since FileCloud searches file content, filenames may not look relevant hence FileCloud gives a snippet with content that has the search key words
  • Caches Results for Better Performance – FileCloud saves previous search results to give faster response. Saves time for most users, since many of our queries are repeat queries that we search frequently. (users have a choice to refresh the search or just use the cache)
  • Centralizes Data – Provides a unified search to find content across data ‘my files’, shared and network files while honoring security policies
  • Supports Wildcard Search– If you don’t know the exact spelling, you can search by a few letters plus a wildcard character *
  • Offers Filters to Narrow Results – You can easily narrow down a large set of results by adding additional filters such as date and scope

Please refer FileCloud version 15 release notes for detailed list of all features in version 15.


FileCloud - The fastest growing enterprise file sharing and sync solution!


IT Admin Guide to NTFS File and Folder Permissions

New Technology File System (NTFS)

One of the most important and often misunderstood pieces of functionality in Microsoft Windows is the File and Folder security permissions framework. These permissions not only control access to all files and folders in the NTFS file system, it also ensures the integrity of the operating system and prevents inadvertent and unauthorized changes by the non-admin users as well as by malicious programs and applications.

So let’s begin at the very beginning, the NTFS file system can be considered as a hierarchical tree structure, with the disk volume at the top level and with each folder being a branch off the tree. Each folder can have any number of files and these files can be considered as leaf nodes. i.e. there can be no further branches off that leaf node. Folders are therefore referred to as Containers, ie objects that can contain other objects.

So, how exactly is access to these sets of hierarchical objects controlled exactly? That is what we will talk about next. When the NTFS file system was originally introduced in Windows NT, the security permissions framework had major shortcomings. This was revamped in Windows 2000 onwards and is the basis of almost all the file permission security functionality present in modern day Windows OS.

To begin, each object in the file hierarchy has a Security Descriptor associated with it. You can consider Security Descriptors as an extended attribute to the file or folder. Note that Security Descriptors are not only limited to files but also apply to other OS level objects like Processes, Threads, Registry keys etc.
At the basic level, a security descriptor contains a bunch of flags in the Header, along with the Owner information as well as the Primary Group information, followed by a set of variable lists called a Discretionary Access Control List (DACL) as well as a System Access Control List (SACL).

Any File or Folder will always have an associated Owner associated with it and no matter what, that Owner can always perform operations to it. The Primary Group is just enabled for compatibility with POSIX standards and can be ignored. The SACL is for specifying which users and groups get audited for which actions performed on the object. For the purposes of this discussion, let’s ignore that list as well.

The DACL is the most interesting section of any Security Descriptor. You can consider a DACL to define a list of users and groups that are allowed to or denied access to that file or folder. So to represent each user or group with the specific allowed or denied action, each DACL consists of one or more Access Control Entries (ACE). An Access Control Entry specifies a user or group, what permissions are being allowed or denied and some additional attributes. Here’s an example of a simple DACL.

So far, if you have been following along, this seems pretty straightforward and it mostly is, but the practical way how this is applied to folders introduces complexity especially if you are unclear how the permissions interact with each other.

Inheritance of Security Descriptors

If every object had its own unique copy of the Security Descriptor associated with it, things would be pretty simple but impossible to manage practically. Imagine a file system with thousands of folders used by hundreds of users. Trying to set the permissions on each and every folder individually will simply break down quickly. If you needed to add or modify the permissions on a set of folders, you will have to individually apply the change to each and every file and folder in those set of folders.

Thus was born the notion of inheritance. Now, not only is it possible to apply a permission (ACE) to a folder, it is also possible to indicate if the permissions should “flow” to all children objects. So if it is a folder, all subfolders and files inside that folder should have the same permissions “inherited”. See below for an example:

Here, when Folder 3 has some permissions setup, these permissions by default are inherited by its children objects which includes SubFolder1, SubFolder2 and so on. Note that this inheritance is automatic, ie if new objects are added to this section of the tree, those objects automatically include the inherited permissions.

The DACL of any subfolder item now looks like the following, assuming this was set as the permissions for Folder 3.

You can see inherited permissions on any security dialog by the grayed out options seen. To edit these options, you have to traverse up to the tree till you reach the object where the items are actually setup (which in this case is Folder 3, where you can actually edit the permissions). Note that if you ever edit the permissions in Folder3, the new permissions automatically re-flow to the child objects without you having to set them one by one explicitly.

So if inheritance is such a cool thing, why would you ever want to disable inheritance? That’s a good question and it brings us to setting up folder permissions for a large organization. In many organizations which have groups and departments, it is pretty common to organize the folders by groups and then just allow permissions to the folders based on the groups the users belong to.

In most cases, this kind of simple organization works fine, however, in some cases, there will be some folders that belong to a group or department which absolutely need complete security and should only be accessed by a select handful of people. For example: consider SubFolder1 as a highly sensitive folder that should be fully locked down.

In this case this subset of folders should be setup without inheritance.

Disabling Inheritance at Sub Folder 1 helps change a few things. Permission changes happening at parent folders like Folder 3 will never affect Sub Folder 1 under any conditions. It is impossible to give access to Sub Folder1, by someone adding a user or group at Folder 3. This now effectively isolates the SubFolder 1 into its own permission hierarchy disconnected from the rest of the system. So IT admins can setup a small handful of specific permissions for Sub Folder1 that are applicable to all the contents inside it.

Order of Permission Evaluation

Having understood Security Descriptors and Inheritance (as well as when inheritance should be disabled), now it is time to look at how all this comes together. What happens when mutually exclusive permissions are applicable to a file or folder, how does the security permissions remain consistent in that case?

For example, consider an object (File 1) where at a parent level folder (Folder 3), say JOHN is allowed to READ and WRITE a folder and these permissions are inherited to a child object in the hierarchy.

Now, if JOHN is not supposed to WRITE to this child item and you as an IT admin add DENY WRITE to JOHN to the File1 item how does this conflicting permissions make sense and get applied?

The rules are pretty simple in this case, the order of ACE evaluation is
• Direct Deny or Disallowed Permission Entries applied directly on the object
• Direct Allowed Permission Entries applied directly on the object
• Inherited Negative Permission Entries from Parent Objects
• Inherited Parent Permission Entries from Parent Objects

The Windows OS will always evaluate the permissions based on this order, so any overrides placed on that object directly or explicitly will be considered first before any inherited permissions. The first rule that denies permissions for a user under consideration is applied and evaluation is stopped, otherwise evaluation continues till required permissions are allowed and then evaluation is stopped. Note that even with inherited permission entries, the permission entries from the nearest parent are evaluated first before the evaluation continues to the farther parent. ie the distance from the child to the parent matters in the evaluation of the permissions.

Applying Folder Security inside the network

If you thought that setting up permissions on folders is all that you need for a network share you are mistaken, you also need to create a folder share and specify permissions for the share. The final permissions for a user is a combination of the permissions applied in the share as well as the security permissions applied to the folders. The minimum permissions applicable is always applied.

So it is always the best practice to create a share and choose Everyone Full access at the share level and let all the permissions be managed by the Security permissions.

Applying NTFS folder security outside the network

It is simple to provide network folder access over the LAN and apply these folder permissions efficiently, however if you want to allow users to access these files outside the LAN via the web browser, mobile apps etc and still enforce NTFS file and folder permissions, then consider using FileCloud (our Enterprise File Sharing and Sync product) that can effortlessly enforce these permissions and still provide seamless access.

Try FileCloud for Free!

Enterprise File Sharing and Sync Platform FileCloud Launches Industry’s First Microsoft Office Online Server Integration

FileCloud is the only EFSS platform for Windows Servers that brings seamless browser-based document editing to on-premise file servers.

AUSTIN, TEXAS – March 23, 2017 – Today, CodeLathe launched the integration of Office Online Server with FileCloud, the IT Industry’s one and only Enterprise File Sharing and Sync platform for on-premise Windows Servers. This new integration brings powerful Office document (Word, Excel, PowerPoint) web editing capabilities to on-premise Windows file servers. Microsoft Office Online Server enables organizations to deliver browser-based versions of Word, PowerPoint, Excel and OneNote behind their firewall. FileCloud expands the capability by allowing users to edit files through a browser, even from outside the firewall.

Users can select any file stored in FileCloud, open it via the Office Online Server, edit it, and then save it back to FileCloud without ever leaving the browser. This industry leading integration supports Microsoft Office documents (.docx, .xlsx, .pptx) and offers significant benefits for firms that use file servers as their common file repository. More details on FileCloud and Office Online can be found here: https://www.getfilecloud.com/filecloud-office-integration-office-online-office-add-ons-outlook/.

We recently deployed the new browser-based document editing capabilities (offered by FileCloud and MS Office Online Server Integration) on our platform, and we have got a tremendous response from our customers. This new integration allows our customers to access their documents on the road, which makes it so much easier to work flexibly. It definitely makes FileCloud one of the most powerful EFSS in the market – said OfficeBox, a private cloud provider from the Netherlands.

According to the survey conducted by Spiceworks, a community of system administrators,  more than 87% of on-premise, physical and virtual servers run the windows server operating system. It is a well-known fact that Windows file servers are the primary component in any enterprise file sharing infrastructure. Many organizations use Windows file servers as an organization’s central repository to store and share files among employees, partners, and customers.

Even though file servers are well known for their utility and can be deployed easily, they have limitations when it comes to organization-wide file sharing.  The limitations of file servers include:

  • Lack of simple mobile and web access
  • No file versioning or recycle bin support to retrieve older versions
  • Requires VPN for remote access
  • No audit trail/access logs
  • Can’t share files as a link

Using Filecloud, organizations can easily convert their existing Windows file servers to a powerful enterprise file sharing and sync solution that addresses these limitations. FileCloud offers web and mobile access, unlimited file versioning, detailed audit trail, private, as well as temporary and password protected shares. FileCloud also adheres to the existing file access controls (ACLs) and doesn’t require VPN access.

FileCloud is the first Enterprise File Sharing solution to bring browser-based document editing to on-premise file servers. FileCloud helps organizations to extract more value from their on-premise file storage infrastructure by bringing powerful enterprise file sharing features to their windows file servers – said Venkat Ramasamy, COO of CodeLathe.

FileCloud is the fastest growing enterprise file share, sync, and mobile access solution. FileCloud is used by thousands of organizations around the world including Fortune 500 companies, governments, educational institutions, non-profit organizations, and managed service providers. FileCloud can either be self-hosted or subscribed to as a SaaS service, giving customers the flexibility to pick a cloud deployment model that is perfect for them.  FileCloud is widely recognized for delivering 5x more value than the competition – in addition to file sharing and sync, the FileCloud base product includes endpoint backup, data leak prevention (DLP), unparalleled customization options and HIPAA compliant auditing.

For more information or to download FileCloud, please visit www.getfilecloud.com.

Dropbox Business price increase in 2017 – Why FileCloud Online can be a powerful alternative?

As IPO pressures mount, Dropbox has resorted to the familiar tactics to shore up their revenue – increase the price substantially and pray customers will not notice. In some scenarios, the price has gone up by 75% (fr0m 12.50$ to 20$). The long time customers who put their faith in Dropbox are getting the short end of the stick.  You can find disappointed Dropbox customers are venting over the new price increase  in dropbox forums and in spiceworks. It seems like Dropbox has also dramatically rearranged their feature set and removed features from their base plans.

Here is the summary of Dropbox Business pricing plans (Based on Annual Pricing)

Standard – $12.50/per user/ per month

  • 2 terabytes total storage cap.
  • 120-day history cap.
  • NON-HIPAA compliant servers.
  • Team folder.
  • Admin console (many features of current base plan are removed).

Advanced – $20/per user/per month

  • Unlimited storage.
  • Advanced admin controls.
  • SSO.
  • HIPAA compliant.
  • Tiered-admins (still no separate one for billing only).
  • Device approvals.
  • Audit logs.
  • Business hours only support.

Enterprise – $56/per user/per month (Oops!)

  • Unlimited storage.
  • Basic EMM support.
  • Domain insights and account control (turn off personal accounts at work).
  • 24/7 support,
  • Account manager, developer + training help.

Typically companies tend to grandfather pricing for their long term customers and don’t take the features out that are available already to a new plan. It seems like Dropbox has dropped the ball on this one. Fortunately the Enterprise File Sharing and Sync market is a very competitive one and customer has many choices to choose from.  There is no need for IT managers and CIOs to accept dropbox’s skyrocketing pricing and deal with the uncertainty.

FileCloud Online is one such powerful alternative for Dropbox Business. FileCloud is currently used by 1000+ enterprises across 90 countries from SMBs to Fortune 500 companies . It powers organizations like NASA, US Army ERDC, Sanderson Farms, Stewart Title, D.R.Horton and many others. FileCloud is IT industry’s most versatile  enterprise file sharing and sync platform and in many metrics it is the fastest growing player in the market. Recently, FileCloud is Honored as a 2017 Coolest Cloud Software Vendor by CRN.

For 100 users, FileCloud Online can save you  14000$ over Dropbox Business.  FileCloud Online comes with free, unlimited client accounts. If your company has small employee base and work with lot of external partners and customers. This features itself can save a ton of money for your organization. In addition, FileCloud comes with a lot of enterprise features like branding, endpoint backup, workflows and admin reports which are not offered by Dropbox business. The following table offers the features and pricing comparison between FileCloud Online and Dropbox Business.

Dropbox Business vs FileCloud Online – Features and Pricing Comparison

Features FileCloud Online  Dropbox Business 
Enterprise File Sync and Share
Single Sign-On Integration (SSO)
Audit Logs
Role Based Administration
Endpoint Backup
Takeout guarantee – export files anytime
Branding – domain, login page, emails, logos, ToS
Free unlimited vendors and partner accounts
Automated Workflows and Admin Reports
Advanced training for end users and admins Upgrade
Mobile Device Management Upgrade
Pricing for 100 users/ year $9600 $24000

If you are  currently looking for a powerful dropbox business alternative, please try FileCloud Online. It will take less than 10 minutes of your time and you may end up saving thousands of dollars. If you have any questions or need technical assistance please feel free to contact us at support@codelathe.com.

 

Launching FileCloud 14 – Document Editing in Browser using Office Online Server, File Analytics, Mac Drive and much more …

Seamless document editing in browser, powerful business intelligence, file analytics and admin reports are added to FileCloud

We are excited to announce the release of FileCloud 14, IT industry’s most versatile enterprise file sharing and sync platform. This release includes state-of-the-art new features, significant product improvements, bug fixes and enhancements.

FileCloud_Office_Online_Server_Integration

Here is the summary of major capabilities offered by FileCloud 14.

Web Edit – Document editing in browser using Office Online Server and FileCloud

Browser based document editing is one of the most requested features from our customers. FileCloud 14 now integrates with on-premise Office Online server and offers seamless document editing in browser. This new integration enables users to open any office documents from FileCloud, edit the document and save it back to FileCloud without ever leaving the browser. Office Online Server delivers browser-based versions of Word, PowerPoint, Excel, and OneNote from on-premise data centers and offers the same functionality as Office Online. Any Microsoft customer with a Volume Licensing agreement can download Office Online Server from VLSC at no cost for view-only functionality. If you want create, edit and save functionality then you need an Office 2016 license or an Office 365 ProPlus subscription.

Apart from SharePoint, FileCloud is the only EFSS software that enables one to edit on-premise Office documents within a browser from anywhere. Please check out our support guide for installation and integration instructions.

See the FileCloud and Office Online Server in action below,

Web Edit – Document editing in browser using LibreOffice Online (Collabora) and FileCloud

If you don’t have  an Office 365 pro subscription and looking for an easy to use, open source office suite Collabora’s LibreOffice Online is a suitable option.  Using  LibreOffice Online  and FileCloud, one can open, edit and save MS office and openoffice documents without ever leaving the  browser.  You can download the latest LibreOffice Online docker image from here. This Collabora Online Development Edition (CODE) docker image enables you to host your own online office suite. If you need enterprise support and SLA for LibreOffice Online is available from Collabora. Please checkout our support guide for collabora Online Development Edition for installation and integration instructions.

See FileCloud and LibreOffice Online in action below,

FileCloud Drive for macOS (Beta)

FileCloud 14 brings a new unique Drive application for macOS that addresses many enterprise use cases. FileCloud Drive is an ideal client for users working on laptops (on Windows or macOS) where local disk storage is limited. The drive app will make remote files appear locally as a local mounted drive.

During file access, FileCloud Drive fetches the file from the cloud on demand to provide transparent file access for end users. It doesn’t consume permanent local disk storage. Companies from highly regulated verticals like finance and health prefer FileCloud Drive Client because the files never need to be stored offline. FileCloud Drive for macOS is now available from our website: https://www.getfilecloud.com.

See FileCloud Drive for macOS in action below,

Powerful File Analytics and Business Intelligence features

The amount of data being managed by enterprises is staggering and growing every year. According to a projection by IDC and EMC, stored data by enterprises will grow to 40 zettabytes by 2020, resulting in a 50-fold growth from the beginning of 2010. This explosive growth in enterprise data brings new security and regulatory challenges to IT departments. To protect and manage this data deluge, organizations must understand the data composition, volume of data as well as file sharing and data access patterns. FileCloud’s new business intelligence layer responds to these challenges by providing file analytics, usage analytics, client device distribution, access reports based on Geo IP, peak usage and workload patterns. More details on FileCloud’s file analytics and reports can be found here.

See FileCloud Analytics Dashboard in action below,

Advanced Admin Reports

FileCloud v14 also brings the following administrator reports:

  • Gets a view of all the non-browser clients that connected to the file cloud instance
  • All non-browser clients grouped by client OS (For example: Windows, Darwin, etc.)
  • All non-browser clients grouped by client Type (For example: FileCloud Sync, FileCloud Drive, FileCloud iOS app, etc.)
  •  Get the distribution of files based on extension (For example: docx files, xlsx files, etc.)
  • Get list of users sorted by number of files in managed storage
  •  Get list of users sorted by quota usage
  •  Retrieve percentage of files in managed storage that changed over a time period
  •  Get a report of all the shares in system
  •  Get a report of login activity over a time period

FileCloud Admin Reports

Other major features of FileCloud 14 include:

• FileCloud Drive now supports automatic file locking and versioning capabilities
• Ability to set a default file for user context when viewing Public Shares
• Support for combining multiple PDFs into a single PDF

Apart from the major features, FileCloud also brings hundreds of product improvements, bug fixes and security updates. You can find the complete release notes here.

Managing and organizing Enterprise information is a multi-billion dollar problem and there is no one-size-fit-all solution. Public SaaS offerings like OneDrive, Dropbox and Box takes a commodity approach to solve this problem by offering a standard feature set to everybody. But when it comes to Enterprise File Sharing each business has its unique needs and requirements based on the industry vertical (Finance, Healthcare, Insurance, Government, Manufacturing), geography (US, Europe, Middle East, China, India and Others) and size (Large, Small or Medium Business).

Unlike OneDrive, Dropbox or Box, the Unique Selling Proposition (USP) of FileCloud is its versatility. FileCloud can be adapted to many different functions, use cases and business processes. One can use FileCloud for simple file sharing or use FileCloud to run the company’s whole document management process by utilizing its advanced functionalities. You can host it on-premise or on cloud or use our hosted service. That’s what makes FileCloud very competitive and compelling.

The best fighter is not a Boxer, Karate or Judo man. The best fighter is someone who can adapt on any style. He kicks too good for a Boxer, throws too good for a Karate man, and punches too good for a Judo man
– Bruce Lee

We believe in this quote. We intend to create the industry’s most versatile, unified file platform that organizes enterprise data, enhances collaboration and productivity while providing ironclad data protection. FileCloud 14 is a one very big step in the direction to achieve that dream. We like it and we hope you like it too. We will be thrilled to get your feedback and comments.

FileCloud v13.0 Launch: “It Takes a Village”

It takes a village to raise a child.

This famous African proverb also applies to software development. To develop great software, organizations need a team of talented developers who work with passion. The development team must work alongside UX designers with a great eye for detail, an outstanding quality assurance team, a product management team that has a fanatical focus on delivering real value, and, most of all, a loyal customer base with whom the software team can collaborate. Innovation and cutting edge products are not developed in a vacuum. It takes constant iteration, refinement, and on-going discussion with customers that provide valuable insight.

With FileCloud v13.0, customers are able to see how the various iterations of our solution have come together. We have worked with many of the largest (and smallest) organizations in the world and listened to their changing needs. The collaboration makes us especially proud of our latest release.

 

FileCloud v13 Launch

We want to extend a heartfelt thank you to our team for their incredible hard work, and to our outstanding customers for their feedback and support.

Industry’s First Robust Ransomware Protection

Ransomware is probably the number one security threat faced by enterprises today. It is a specific type of malware that encrypts valuable digital files and removes originals forcing the enterprise to pay to get the key. The victims of ransomware range from hospitals, schools, state and local governments, police departments and small to large businesses. According to computer security firm Malwarebytes, nearly 40 percent of all businesses experienced a malware attack since 2015.

Public SaaS products such as Dropbox, Office 365, and Google Drive are particularly vulnerable. Public SaaS also provide an attack vectors into end user computers by spoofing email messages and deliver the malware payload.

With FileCloud 13, we are launching the industry’s first file content heuristic engine for EFSS to find and protect your enterprise files from ransomware attacks. It is a remarkable engineering feat, and we are very proud of the real value it can bring to your enterprise data protection. More than ever, your files need it.

FileCloud v13 is the only EFSS solution in the marketplace that has built-in powerful ransomware protection. With the combination of file content heuristic engine, unlimited file versioning and custom email templates/ UI branding we employ a multi-thronged approach to combat the ransomware threat.

You can read more about FileCloud content heuristic engine, and how it protects your files from ransomware here.

Powerful Workflow Automation

With FileCloud v13, we are launching workflow automation on top of FileCloud platform. Using FileCloud workflow customers can automate critical business processes in their organization, and can make better information-driven decisions to ensure maximum productivity. Customers can setup simple conditions, which are triggered by operations in FileCloud v13 such as when a file is created, or when a file is updated. A variety of actions (i.e. send email, block a device, and archive a file) can be set to run when the condition is triggered.

FileCloud v13 workflow automation

The workflow follows a simple IFTTT (“IF CONDITION” – “THEN ACTION”) model. Some of the possible workflows are,

  1. Archive (Move/Copy) files if they are not accessed for x number of dates.
  2. Send an alert to admin if our content heuristic engine identifies a file MIME mismatch.
  3. Disable a user if he has not accessed FileCloud for x number of dates.
  4. Notify users if a file is updated or a comment is added to file or folder.

You can read about FileCloud’s Workflow automation capabilities here.

Granular Folder Permissions

Setting up a folder share with appropriate security permissions for a group of users is one of the most challenging tasks in managing enterprise information. Many enterprise file share and sync solutions do not address this important requirement adequately.

granular folder permissions

With FileCloud v13, we bring versatile, granular folder permissions to mimic any kind of file share, and permissions hierarchy. Different organizations have different security needs when it comes to securing group folder shares. FileCloud granular folder permission model allows organizations to manage access permissions at any folder and subfolder level. Administrators can ensure appropriate level of access for every user, by assigning individual folder level permissions. FileCloud’s granular folder permission model mirrors the NTFS file permissions model used by many enterprise admins. You can read more about FileCloud granular folder permissions here.

Versatile File Storage Connectors

Our goal is to make FileCloud an one stop destination to manage (connect, aggregate/index, protect and present) all your unstructured data independent of where it is stored (network shares, cloud storage services like S3, Google Drive, SharePoint or other Enterprise Content Management platforms). With FileCloud v13, we are launching a file storage connector for Amazon s3. We will be adding more File storage connectors for SharePoint and other ECM products in the future FileCloud releases. You can read about amazon s3 based network folders here.

File Connector

Desktop SSO

We have provided SAML based single sign-on for web browser access in FileCloud but many large enterprises, research organizations and federal institutions that deal with highly sensitive data expect single sign on for desktop apps as well (FileCloud Sync and FileCloud Drive). With FileCloud v13, we are supporting SAML based Desktop SSO using a device authentication code. You can read more about FileCloud Desktop SSO support here.

filecloud desktop SSO

 

File Browser App

File Browser App

 

With FileCloud v13, we are launching a native File Browser as part of our sync client to remotely browse the cloud space. It supports the following operations: upload folders and files, drag/drop files, create folders, quick edit, locking/unlocking and other functions that you typically see in a remote WebDAV or FTP client.  File Browser app doesn’t store files offline and take any storage space on the local computer. It solves a critical pain point for many customers who want to sync only a subset of files locally but still want the ability to quickly access all the files on the server when needed. For more info, please check here.

Other Major Features

FileCloud v13 also comes with the following major features:

  • Password protected shares – Now you can protect your public shares with passwords
  • Show thumbnail previews for Word, Powerpoint, Excel and PDF documents
  • New chrome browser extensions – Save to FileCloud and FileCloud for Gmail.

We have also made performance improvements to our sync, drive clients, numerous UI improvements, bug fixes and security updates. You can find the complete release notes here.

FileCloud Future Roadmap

Every great software needs a worthy problem

We live in an Information age where the real competitive advantage of a company centers on the how efficient it can manage the information it owns. Whether you are a small business with 10 employees or an enterprise with thousands of employees, the growth in the amount of unstructured data is staggering.  IDC and EMC project that data will grow to 40 zettabytes by 2020, resulting in a 50-fold growth from the beginning of 2010. According to Computerworld, unstructured information will account for more than 70-to-80 percent of all data in organizations.  It doesn’t matter whether you are an information company or a manufacturing company, success will depend, in large part, on how well the organizations protect, and share information.

growth in unstructured data

That’s the problem we want solve better than everyone else.

What to expect from us in future?

We are just getting started! So far with FileCloud we have built a basic foundation to sync, share, and backup your enterprise files. The reality is that the EFSS market is a much smaller subset of the total enterprise information management market space. Ultimately, our goal is to ensure that the right person has access to the right content at the right time from the right place.

To achieve our ultimate goal, we will be focusing on the following items in our roadmap:

  1. Storage connectors to ECM (SharePoint and others) and other cloud storage products (Dropbox, Google Drive). Increasingly enterprise content is stored on a variety of services and applications. We want to provide one simple interface for accessing all of your data while making it easy for system admins to manage and protect the data stored in these different services.
  2. File/Share analytics: Users are creating and storing unstructured content more than ever, with data volumes increasing by nearly 40% per year. To protect and manage this data first one needs to understand what data they have (Data Inventory & Data Awareness). We will be offering detailed file and share analytics across all your storage targets.
  3. Data intelligence: We will be looking at machine learning to classify (tagging) documents and improve our search capabilities across all your storage targets. We want to unearth and surface relevant content when and where you need it.
  4. Improve UX: We will be improving the end user experience across all our endpoint apps (especially mobile) and the web.

Collaboration and conversation around documents: We will bring web editing/collaboration of documents using Microsoft Office Online and Libre Office cloud suite. Further, we will be augmenting our comments interface to support conversation around documents. This will make the document review process so efficient that “to and from” email will be obsolete.

About FileCloud

FileCloud continues to grow and we are working to hire the best for our engineering, tech support and QA teams. Our organization guarantees that you will always get the support you need from us to be successful in your business.

Currently, FileCloud is used by Fortune 500 companies; Global 2000 firms; city, state and federal institutions; world-class universities; and renowned science and research organizations such as NASA. FileCloud is deployed in over 90 countries. We also work with more than 100 VARs and managed service providers across the world.

 

Why Universities Pick FileCloud for File Sharing and Sync?

university cloud file sharing

The cloud has graduated from a trend to be analyzed, to a reality that must be embraced. Many organizations have begun implementing these new technologies to further reduce costs through reduced infrastructure costs, time, and administration and improved machine utilization. We have already seen how multiple sectors can benefit from adopting cloud-based enterprise solutions including financial services, the public sector, and charities among others. So are institutions of higher education ready to embrace the cloud? Is this a key vertical missing out on seeing cloud computing reduce IT infrastructure costs?

The basic idea behind cloud computing is combining computing resources – be that applications, storage, servers or networks – in a shared pool. It is one of the new innovation topics in the field of IT that can benefit enterprises as well as organizations.

Higher Learning: Reach for the Clouds

Higher education undoubtedly plays a crucial role in the molding of the structure of our societies. Only competent higher education institutions can produce responsible individuals who will be instrumental in ensuring that the society grows as it should. The only way to guarantee that these venerable institutions of higher education are on par with the latest global and social trends is constantly updating their technologies to ensure that it is developing alongside the latest technological advances all over the globe.

Cloud computing has completely altered the way institutions do business and serve customers. For higher education, it grants the ability to serve not just administrators and educators, but also students, who have their own technological devices, needs and expectations. By eliminating the usual IT constraints – like limited maintenance resources, costly infrastructure improvements, and incompatibilities between tools and systems, cloud computing frees up institutions of higher learning to shift their focus from maintaining IT infrastructure to addressing student and staff’s needs.

Consumer grade services such as Google Apps, Google Mail or Dropbox are growing in acceptance despite being considered insecure, because they are cost saving alternatives. However, choosing a public cloud offering can create risk around security, interoperability, performance, and privacy. Universities should consider on-premise cloud deployment models to realize lower costs, scale on demand, and rapid platform deployment while minimizing risk.

The State of Higher education in the cloud

While administrators have cautiously approached cloud computing in the past, the trend has since changed.  More institutions of higher learning are adopting cloud services to address varying challenges. According to MeriTalk, the size of the cloud market in higher education is worth $4.4 billion. This further reflected in the findings below:

  • >20%: Percentage of higher education institutions using cloud-based platforms for core enterprise applications
    Source: Ovum
  • 31%: Of colleges that adopt cloud-based solutions do so for storage; 29% for messaging and video conferencing; 25% to allocate computing power
    Source: CDW
  • 36%: Percentage of universities that have uploaded at least 1TB of data to the cloud; 12% have uploaded between 10TB to 100TB of data
    Source: Xsede
  • 33%: Average percentage of budget that higher education IT teams expect to spend on the cloud in four years (as of 2013)
    Source: CDW

Like enterprises that are rapidly adopting cloud services, universities are in search of improved and more cost-effective ways of implementing IT services, without the frustrating cost of upgrades and maintenance. Like enterprises, universities want to realize the full potential of their data to make informed strategic decisions. And like enterprises, universities want to respond more quickly to new opportunities, without taking several months to implement business-critical software applications.

The Unique Needs of Higher Education

Despite the similarities, institutions of higher learning have a unique mission and culture that affects how decisions regarding cloud computing are made.

  • Student Centric. The focus of every higher learning institution is the students. In this digital age of mobile devices; students are likely to bring their own devices and expectations about when and how they wish to use them. The IT department is tasked with providing improved interoperability between student and campus platforms. In order to maintain high levels of communication and collaboration, students must have round-the-clock access to secure, reliable networks; and the ability to create, deliver, and share content campus-wide on any number of devices.
  • Complex finance models. Most universities have precarious and complex financial models, composed of varying combinations of research grants, public funding, investments, philanthropy and tuition.
  • Participatory decision-making model. Another important piece of the puzzle is the governance of higher education, modeled on a participatory culture the typically precludes –or at least complicates—top-down decision making. Reaching a consensus takes time, especially when stake holders are dealing with decisions about where to allocate limited resources. In such an environment, the need to completely understand the advantages that cloud-based services models can provide becomes apparent.

Developing a cloud strategy for strategy requires drawing certain principles from the business community. However, creating a durable and effective digital strategy also requires creating a framework built around the needs of your unique stake holders – from faculty to students, alumni to board members; engaging every stakeholder early in the process; and creating a strategy that addresses IT challenges that are specific to higher education and your campus.

Private clouds are built for the exclusive use of one organization, offering the utmost control over quality of service, security and data.

The University of South Carolina Chooses FileCloud

The director of IT services at the University of South Carolina was in search of a file sharing solution with the following requirements.

  • Store large training videos and share with athletes and coaches
  • Large storage at affordable price
  • On-premise cloud to protect intellectual Property and prevent IP getting to public cloud
  • Mobile apps to support BYOD (bring your own device)
  • Granular controls to provide various levels of permission

After trying FileCloud for 15 days, they decided it was the best solution for the university. Read the full case study here.

Why FileCloud?

  • Reliable Remote Access

In this digital age of consumer technologies, social applications and smartphones, expectations from all constituents—staff, faculty, and students—have never been higher. The need for quick informed 24/7 service has become apparent. Students are bringing multiple devices to campus; and in such an environment, quick access to content and collaboration tools that augment research, teaching and learning is of great importance.

FileCloud enables all constituents to remotely access data from anywhere using any mobile device. The real-time sync across network folder allows for remote access. With comprehensive features for WebDAV, Mobile Apps, Virtual Drive, Desktop Sync and Web access, end users are bound to have a seamless experience regardless of the device they are using. FileCloud clients are available for iOS, Android, Blackberry, and Windows. Additionally, remote files can be opened and edited via third party applications on your device. Stored files can also be shared via link or email attachment.

  • Expanded Capabilities

FileCloud enables even smaller institutions with limited resources and leanly-staffed IT departments to leverage the resources of the cloud; providing more security for critical systems and more robust disaster recovery and business continuity. With features like automated server backup, high availability and multi-tenant setups, FileCloud can easily be scaled to large deployments. Transitioning to FileCloud gives IT staff a framework for security programs, disaster recovery and core business continuity.

  • Cost Containment

FileCloud offers simple pricing options. Adopting a cloud strategy does not automatically mean dramatically reduced IT costs; however with proper management costs can be contained over time. With unlimited client accounts for external contractors and vendors you will only have to pay for employee accounts.

Click here to find out why FileCloud is the leading private file access, sync and sharing solution for institutions of higher learning.

Conclusion

The question of whether or not institutions of higher learning should adopt the cloud has already been answered – by students, staff and faculty, who have already started using cloud services in one form or the other. IT teams in higher education should stop asking if but when and how they can start the transition. The successful adoption of cloud services hinges on finding a partner who understands higher education and the sea of benefits it can deliver.

Learn more about FileCloud, a leading enterprise file sharing and file sync software.

Self-Hosted Enterprise File Sharing Platform FileCloud 12.0 Brings Branch Office File Sharing for Businesses

serverlink
AUSTIN, TEXAS – April 26, 2016 – CodeLathe, a leading provider of Enterprise File Sharing and Sync platform, announced today the immediate availability of FileCloud 12.0. The new release is, by far, the most innovative and feature rich version of the IT industry’s leading file sharing and sync solution.

“When it comes providing solutions to companies to ensure that they have secure, fast and reliable access to organization data via web, desktop, and mobile, FileCloud 12.0 resets the bar for the entire industry,” said Madhan Kanagavel, CEO of Codelathe. “When we founded the company we made a commitment to our customers to continue to innovate and provide solutions that are several generations ahead of our competition. With FileCloud 12.0 we are providing our customers and prospects with the absolute best enterprise file sharing and sync software.”

FileCloud 12.0 distinguishes itself from competitors with FileCloud ServerLink, the industry’s first remote office and branch office feature that addresses latency, and high availability requirements between sites that are situated across broad geographic locations.

As an example of how FileCloud ServerLink can be used, imagine a large multinational company that has numerous offices in multiple countries. The company frequently experiences unacceptable data download speeds when trying to access files. Delays between information query and delivery significantly impacts productivity. To solve the problem, organizations deploy FileCloud ServerLink to their branch offices to dramatically improve access speed to data, reduce latency and get faster access to files irrespective of physical geography.

FileCloud ServerLink can also be deployed as Hybrid Cloud utilizing both on-premise as well as cloud infrastructure. For example, an organization might want a FileCloud site locally on the LAN for fast local access and a remote site on the cloud (AWS, Azure or Google Cloud) for remote file access. In this case the local FileCloud site can be connected by ServerLink to the remote FileCloud site on the cloud to keep data replicated.

FileCloud 12.0 also provides users with full text search. Now, users can search for files by content contained within documents that have the following popular file extensions: txt, pdf, doc, docx, xlsx, ppt, and pptx. The text search is supported on both managed and network shares.

Another benefit for Microsoft Office users is the new FileCloud add-on for Word, Excel and PowerPoint. Now Office users will be able to open, edit, and save files to FileCloud directly from the application on a PC.

More highlights of the FileCloud 12.0:

Mobile Offline sync to iOS devices – Users can sync folders (one or two-way) directly from the FileCloud server. This is a significant benefit to users who work in disparate job sites and need to update their iPads without benefit of an internet connection. Mobile Offline will be available for Android devices soon.

Mobile 2FA Support – Beginning with FileCloud 12.0, CodeLathe will support the Google Authenticator two factor authentication.

Faster access to network shares by NTFS file permissions – FileCloud 12.0 will seamlessly improve the access performance of existing network shares and NTFS file permissions.

For complete list of new features please check the release notes.

FileCloud 12.0 starts at US$999/year for 20 users. Pay-as-you-go service provider licensing (SPLA) starts at US$2500 for IT service providers.

FileCloud is available through 108 partners in 55 countries around the globe. FileCloud customers include the world’s leading space agency, five of the top 500 legal firms, the largest title insurance company, the US’s leading home builder, and the third largest poultry producer.

For more information or to try FileCloud, please visit www.getfilecloud.com.