Archive for the ‘Uncategorized’ Category

Big Cities Moving from FTP to FileCloud – Customer Case Study

IT Challenges in San Diego

Running the City of San Diego’s while meeting the needs and expectations of its 1 million citizens is a daily struggle.. Of course, the city tries to simplify its activities and processes as much as possible, but at this scale, complexity is a reality. Procurement, social services, city regulations and more need to communicate and share information, often with external partners, to function efficiently. Digital data helps accelerate change and improvement, but introduces new difficulties, like security and orderly exchange management of files with external partners.

Missing Until now: Security and Visibility of File Operations

File transfer plays a key role in the daily life of the City of San Diego. For lack of a better solution, the city had been using an open File Transfer Protocol (FTP) server for file transfer and collaboration internally, and for sharing files with external stakeholders. However, this situation had to be improved rapidly for two reasons. First, the FTP folder on the server was open to the public and therefore insecure. Second, the city’s IT department had no way of monitoring the transfer and use of files that needed to be shared. This created risks and issues such as: • Security Risks – Viruses, worms, Trojans, and other malware can travel easily on files that are shared via FTP and start infecting systems as the files are downloaded on other workstations. • Lack of Accountability – Not being able to track the various changes made to files as well as what was being shared with whom was creating an accountability vacuum with the various departments and external entities

The Decision to Retire FTP 

FTP has the advantage of being an industry standard, allowing enterprises across the world to exchange file-based information. However, times have changed since FTP was created. File sizes and frequencies of transfer are now far higher than what was originally envisaged. Regulatory constraints and cybercriminal firepower have both increased too. Whether in compliance, IT management, scalability, security or visibility, FTP struggles to meet the requirements of today’s business world. Even basic controls such as tracing senders and recipients in case of a security incident do not exist in FTP.

The City’s IT Department Has Its Own Demands 

The IT team for the city of San Diego needed a file transfer solution that would: • Keep track of the comings and goings of the various files for accountability. • Have the ability to set different levels of privileges for internal and external users. • Monitoring tools such as reports on usage and notifications on system anomalies. • Be Cost Effective to Fit Within the City’s Budget.

Searching for Better File Transfer 

The City of San Diego wanted a solution that could serve to streamline backups, enable secure file sharing and let users safeguard their files. The best solution needed to be easy to use and learn, so that non-technical users could switch quickly from the old system to the new. For audit requirements and employee accountability, the IT department wanted something to keep track of the trail of the various files. Finally, with many departments and San Diego facing budget cuts, the solution needed to be both cost-effective and affordable.

FileCloud Brings The City of San Diego What it Needs

FileCloud was the solution of choice. The City of San Diego was impressed by the capability of the software to sync across all devices and allow users to backup files and folders easily. Naturally, it didn’t hurt that FileCloud was also recommended by a neighboring city. After deployment, City of San Diego employees are now enthusiastic and intensive users of FileCloud. With a very light learning curve, the FileCloud platform is now being used across the 44 departments in the city. The IT department was also able to save considerable time by batch adding or removing users as needed

Well Positioned for the Future 

City of San Diego users are increasingly connected via their mobile computing devices. At the same time, the cloud is becoming a standard resource for many municipalities. FileCloud already supports this new connectivity and cloud use. It has OpenOffice integration for users to view common file formats directly in the web browser of their mobile computing devices. It offers flexibility in the types of data storage that can be used, including cloud object-based storage such as Amazon S3, Azure, and OpenStack. The FileCloud administration portal will also continue to make life easy for the city’s IT department as it deploys and manages potentially thousands of users with millions of files.

 

CodeLathe Recognized as a Gartner Peer Insights Customers’ Choice for Content Collaboration Platforms for Second Consecutive Time

FileCloud, is excited to share that they were named an April 2019 Gartner Peer Insights Customers’ Choice for Content Collaboration Platforms (CCP). FileCloud has been recognized a second consecutive time for their single platform that enables collaboration and file sharing by their customers.

“We are excited to be named a 2019 Gartner Peer Insights Customers’ Choice for a second consecutive time because we think it is a testament to the world-class product we created specifically to meet the needs of our customers,” said Madhan Kanagavel, CEO of CodeLathe. “FileCloud is committed to offering an innovative solution that enables collaboration and automates every stage of the document lifecycle to ensure it meets regulatory requirements and is scalable for customers of all sizes.”

Gartner defines the Content Collaboration Platforms market as a range of products and services that enable content productivity and collaboration aimed at individuals and teams, inside or outside an organization. CodeLathe’s FileCloud has received more than 100 reviews from end users, garnering an average score of 4.7 on a scale of 1-5 as of April 18, 2019.

“Our Users Love The Accessibility, Our Business Loves The Control! Filecloud has been an awesome tool for us as we need to keep tight control of our data but have to make it accessible for our users. It has the same touch and feel of any cloud storage provider but sits on our infrastructure. Best of both worlds for our business and our users.” said IT Manager with a large ($1B+) services company. Read the full review at Gartner Peer Insights.

FileCloud has more than 1 million users across 90 countries and works with organizations such as NASA, U.S. Army ERDC, Swiss Federal Institute of Intellectual Property and the United Nations Environment Programme that have specific requirements on data ownership, manageability, security, monitoring and regulatory standards.

To read more reviews of CodeLathe FileCloud, visit their page on Gartner Peer Insights.

Some Common Business Problems That VDI Can Solve

You may have heard about virtual desktop infrastructure (VDI), and you’re wondering how it works and whether your company needs it. VDI has the potential to positively affect every part of your business – from coordinating the duties of your employees to improving customer relations. It comes as no surprise that many companies – both big and small – are opting for VDI.

According to a report by Allied Market Research, the value of the market for VDI will climb to about $10,154 million by 2023. Small and medium-sized companies are expected to drive this growth. If you are still on the fence about this technology, then this article was created for you. We’ll look at some common problems in the workplace that VDI can solve.

But before that, I must give you an overview of VDI technology. Typically, companies have different devices which employees use. These devices may be linked to the same network, and workers send information to one another via network sharing, email, and even the cloud.

With VDI, it is entirely different. Yes, your employees would continue using different devices, but with shared resources. Let me explain. At the heart of any VDI network is the data center which contains a powerful computer. Now, you install the VDI app on this computer, and it creates a virtual desktop which your employees can access on any device. But this is not just an image of a desktop. It also gives them access to the hard drive and processing capacity of the device in your data center. Essentially, everyone in your organization would be using the same computer. One of the key advantages of VDI is that your employees can access the network anywhere and anytime.

Common business problems that VDI can solve

1. Security: VDI is the ultimate security solution for any organization. We live in a world where we have to deal with a perpetual threat of getting hacked. With the bring your own device (BYOD) trend, the chances of this are even higher. Not to mention instances when companies hire outside contractors to handle specific tasks. There seems to always be a window that hackers can capitalize on to access your confidential files. However, with VDI, you never have to worry about that.

First off, when your workers are using your VDI platform, no document is stored on their devices. Also, their connection to the VDI network is encrypted at all times. So, even if your worker is browsing on an unsecured network, you have nothing to worry about. At FileCloud, we encrypt your data while at rest and in-transit. We also have an inbuilt ransomware scanner, and you can integrate FileCloud with your antivirus. Since VDI eliminates security threats, you can save money by encouraging the BYOD culture.

2. Flexibility: Flexibility in the workplace can refer to different things. However, in this scenario, we’re referring to the flexibility of allowing your employees to work from anywhere and use any device. As much as we would love to, we can’t control the weather. And it often happens that employees may be unable to reach work on some days due to bad weather or even a personal emergency. Under normal circumstances, this may affect your overall productivity. However, with VDI, your employees can log into their work station from anywhere and complete their tasks as though they were present at the office.

VDI also allows your workers to switch to any device and continue their work without any issues. This is particularly useful in fields like construction. Instead of having your engineers walking around with sheets of papers to access vital information and take notes, they can sign in to your VDI platform on mobile devices like a phone or tablet and use it instead. Not only does this save time, but it also improves efficiency.

3. Record Keeping: It can be a challenge to keep track of the activities of your employees and maintain corporate data. This job can be so complicated that you may have to hire one or two people to focus on it. Record keeping is vital in many fields like finance. State-owned companies are also required to have a record of their data. Instead of having to scramble around at the end of each month to gather files, opt for VDI. Since everyone’s data is saved on the same hard drive in a VDI network, it is much easier to dig up any file that you may need. FileCloud allows you to add metadata to each file, so searching for them is faster.

4. Collaboration: It is not easy to get people working together smoothly like the cogs in a machine. Not only is communication an issue, but workers also have to continually send files between one another. If you have tried sending large files over email or the cloud, you know it can sometimes be a pain to upload them.

VDI solves all these problems and promotes seamless collaboration. There is no limit to the size of the files you can upload on FileCloud. Our platform also allows your workers to leave comments on files and have conversations with their colleagues about the work at hand. That’s not all; we provide an activity stream so each user can see who has accessed a particular file and the changes made. There’s also the option to receive a notification when changes are made to a file. As a result of the features mentioned above and more, FileCloud guarantees smooth collaboration in your workplace.

Key Takeaway

Shifting to VDI can completely change how things work in your organization for the better. It will not only allow you to save time but also save money and boost your security. Whether you are a small or large company, there are so many ways that VDI can benefit you.

Don’t believe the myth that VDI is expensive. That is archaic wisdom. Today, it is possible to shift to VDI without spending a lot of money. For only $10 per month for each user, you can have a VDI network up and running with FileCloud – and you do not even have to set up a server or data center to host your files. If you choose to use your server, the rate is as low as $4.20 per user monthly. It doesn’t get any better than this!

Author : Rahul Sharma

Alternative to Nextcloud – Why FileCloud is better for Business File Sharing?

FileCloud competes with Nextcloud in the Enterprise File Sync and Share market. The comparison below between the two products is along the areas of the following:

  • Pricing
  • Hosting Options & Features
  • Mobile Features
  • Cloud Features
  • Customization
  • Security, Access Control & Existing File Systems Integration
  • Extensibility
  • Audit & Admin Tools
  • Deployment & Administration

The feature comparisons are as follows:

 FileCloudNextcloud Enterprise
Pricing
Business Model$/user license$/user license
Pricing for 100 users/year4199$9500 (€8900)
Hosting Options & Features
On Premise/Self-HostedYesYes
Multi-TenancyYesNo
Storage, Sync & Backup Features
Storage SyncYesYes
Large File Support, max file sizeYesYes
Supported Local StorageYesYes
Storage LimitationUnlimitedUnlimited
Endpoint Backup (Multiple folders)YesNo
ServerLink (Cross-Site Replication)YesNo
Mobile Features
Mobile OS CompatibilityiOS, Android, Windows PhoneiOS, Android
iOS, Android Media backupYesYes
Activity Streams, CommentsYesNo
Offline SyncYesNo
Desktop Clients
Desktop Sync – Cross Platform (Windows, Mac, Linux)YesYes
Desktop Drive – Cross Platform (Windows, Mac)NoNo
Microsoft Office Add-onNoNo
Cloud Features
File SharingYesYes
Secure AccessYesYes
Granular Sub Folder PermissionsYesNo
Team FoldersYesNo
Free Limited UsersYesNo
Document Web Edit (Collabora)YesYes
Document Web Edit (Office Online Server)YesNo
Customization
Customization, BrandingExtensive & White Label OptionLimited to Themes
Security, Access Control & Existing File Systems Integration
Integrate – Existing Home DirectoriesYesYes
NTFS SupportYesYes
Network Share SupportYesYes
Network Share VersioningYesNo
Active Directory SupportYesYes
Multiple Active DirectoryYesNo
Single Sign-OnYesYes
Built-in Ransomware ProtectionYesNo
SAML AuthenticationYesYes
Data At Rest EncryptionYesYes
Two Factor Authentication(2FA)YesYes
File LockingYesNo
Extensibility
API SupportYesYes
Zapier IntegrationYesNo
Chrome Browser ExtensionsYesNo
Sharepoint pluginNoYes
E-signatureUnder DevelopmentNo
Amazon S3/OpenStack SupportYesYes
Audit & Admin Tools
Access and Monitoring ControlYesNo
Mobile Device Management (Block devices, remote wipe, notification to devices)YesNo
Audit ReportsYesYes
Geo IP Access ReportsYesNo
File Analytics & Reporting (Summary of Client Applications per OS & Type, User Shares, Active Files Managed, File Type Distribution)YesNo
Role Based AdministrationYesYes

Click here for detailed comparison

Now let us look in detail, the area of differences between FileCloud & Nextcloud.

Feature Integration: Nextcloud depends on their app integration to provide a complete set of features. Due to the nature of integration, the access to simple features are not intuitive. On the other hand, FileCloud’s feature integration was seamless and mimicked a typical SaaS application. Moreover, the built-in tightly integrated features will help enterprises manage users and servers very easily.

Installation & Setup: Nextcloud’s setup was pretty straight forward. However, the application was bare out of the box. And, Nextcloud’s half-baked platform/app model didn’t help. FileCloud’s installation & setup was as easy as Nextcloud and will satisfy any enterprise that is in the market for an EFSS solution. The feature packed FileCloud solution was easy to get it up and running full-fledged.

Multi-Tenant: For Managed Service Providers and larger organizations, having a multi-tenant capable solution is a must. FileCloud provides multi-tenancy and Nextcloud does not.

Feature benefits of FileCloud over Nextcloud

Mobile Device Management: FileCloud offers MDM as part of the private cloud file sharing solution. The tighter integration of MDM to FileCloud makes it easy for enterprises to have a one complete solution. Some of the key FileCloud’s MDM features are as follows:

Unified Device Management Console – FileCloud’s unified device management console provides simplified access to managing mobile devices enabled to access enterprise data, irrespective of whether the device is enterprise owned, employee owned, mobile platform or device type. Manage and control of thousands of iOS and Android, devices in FileCloud’s secure, browser-based dashboard. FileCloud’s administrator console is intuitive and requires no training or dedicated staff. FileCloud’s MDM works on any vendor’s network — even if the managed devices are on the road, at a café, or used at home.

Remote Block/Wipe – Administrator can selectively block a specific client device from logging into the FileCloud server. In addition to blocking a client device from logging in, administrator can also wipe FileCloud folders in the remote device.

Device Commands and Messaging – Ability to send on-demand messages to any device connecting to FileCloud, provides administrators a powerful tool to interact with the enterprise workforce. Any information on security threats or access violations can be easily conveyed to the mobile users.

Endpoint Backup: FileCloud provides ability to backup user data from any computer running Windows, Mac or Linux to FileCloud. Users can schedule a backup and FileCloud automatically backs up the selected folders on the scheduled time.

Administrator Dashboard: FileCloud’s administrator dashboard provides a single page view of server health, user statistics, license information, disk usage, Geo-IP reporting and new user/file additions.

Customization & Branding: Nextcloud doesn’t provide white-label option and customization & branding is limited to themes. However, FileCloud provides the option to white-label FileCloud & Managed Service Providers can provide their own branded EFSS & Backup solution. Moreover, the customization is extensive and FileCloud Administrators can customize components such as TOS, Email Templates & custom CSS

File & Folder Locking: For seamless collaboration, the ability for users to lock files and folders are a must. FileCloud provides the ability to lock files & folders, in some cases automatically locks the file on edit. NextCloud doesn’t provide locking support.

Here’s a comprehensive comparison that shows why FileCloud stands out as the best EFSS solution.

Try FileCloud For Free & Receive 5% Discount

Is Enterprise File Sharing and Sync (EFSS) the Death of Enterprise Content Management (ECM)

ECM Fossil

The management of information within the enterprise is changing, as businesses become more mobile, engaged and open. In a nutshell, EFSS refers to a service that enables users to store their files in the cloud or on premise storage and access them remotely via web browser or mobile devices. ECM on the other hand can be defined as systematic processes that enable businesses to store, search and deliver crucial content efficiently and effectively.

Today’s enterprise IT has to balance between an end user’s desires to have an ‘easy to use’ solution that works on all their devices with a broader strategy that enables them to effectively build and disseminate information. Does flexibility win over control, or does compliance requirements trump ease of use?

Along Came EFSS
When consumer cloud storage services emerged, users were immediately drawn to their simplicity, the intuitive user experience they provide, their remote accessibility and the ease of collaboration and sharing they provide. Workers all over the globe were quick converts mainly because they had grown tired of the bulky, difficult-to-use proprietary enterprise content management systems.

Consumerization enabled employees to define how, when and where they wish to interact with corporate content. Shortly after, companies began to see the value of moving their various apps to the cloud. It is this disruption that has prompted some vendors and analysts to wonder weather EFSS tools can replace traditional enterprise content management solutions.

The Demise of Conventional ECM

Its no secret that file sharing and sync services have emerged to challenge conventional ECM software. However, whether or not the rise of file sharing services in the enterprise spells doom for enterprise content management applications is still a subject of debate. While EFSS is largely focused on collaboration, user experience and speed, ECM is focused on control, security, and compliance. Content management platforms were build for a vast range of purposes, facilitating the control and capture of content throughout its life-cycle. They therefore tend to offer more robust features, including tighter security, work-flow controls and security.

Despite their robustness, today’s workforce has demonstrated time and time again that they want easy-to-use applications that provide them with remote, 24/7 access, regardless of their location. While some enterprise content management application vendors may maintain that file-sharing and sync applications are lacking in certain avant-garde functionality like permissions and security, work-flows and audit trail; EFSS has come along way.

Two Markets Converge

ECM vendors have begun noting the success of file sharing and synchronization. This has prompted them to start adding EFSS-type functionality to their content management platforms. But it may be a case of too little to late, EFSS tools have already gained wide acceptance in the enterprise. Some of the EFSS tools currently in the market have enough functionality to be classified as ECM apps; making them the ideal choice for both on-premise traditionalists as well as those who simply wish to leverage mobility and cloud to transform their business.

With added compliance capabilities and security, enterprise file sharing and synchronization not only provide access to data stored in their dedicated remote repositories, they also facilitate secure access to data stored in on-premises network drives. With EFSS, you would essentially be getting an ECM platform with more collaboration features at a fraction of the cost. File sharing and sync tools may not be a direct replacement for ECM entirely, but they will certainly eat into some of the use cases. In the long run, file sharing solutions with directly compete with established ECM solutions.

Click here to see the robust features FileCloud offers and click here to see how it stacks up against other file-sharing tools currently in the market.

Author: Gabriel Lando

Image Courtesy: twobee, freedigitalphotos.net

FileCloud Launches Industry’s First Enterprise File Share and Sync Solution with Built-In Ransomware Protection

Powerful protection features to protect files against ransomware are added to the IT industry’s most innovative file sharing and sync platform

splash_ransom600

 

AUSTIN, TEXAS – September 28, 2016 – CodeLathe, the leading provider of Enterprise File Sharing and Sync platform, announced today the immediate availability of FileCloud 13. This new version offers powerful features to protect enterprise files from ever growing ransomware threats.

According to Datto, a data protection company from Connecticut, ransomware attacks now cost small and medium companies at least $75 billion in expenses and lost productivity each year. Federal Bureau of Investigation cautions – “The number of ransomware incidents—and the ensuing damage they cause—will grow even more in 2016 if individuals and organizations don’t prepare for these attacks in advance.”

“Ransomware is the No.1 cyber security threat faced by enterprises today,” said Madhan Kanagavel, CEO of CodeLathe. “Ransomware protection should be a key requirement for an enterprise file sharing product. Undoubtedly, FileCloud offers the most powerful ransomware protection features among EFSS products. More than ever your files need it”.

What is Ransomware? Why do EFSS solutions need built-in protection?

Ransomware is a type of malware that encrypts digital files and removes originals forcing the enterprise to pay ransom to unlock the data. The victims of ransomware range from schools, hospitals, police departments, SMEs to large enterprises.

Enterprise File Sharing and Sync (EFSS) solutions can exacerbate the ransomware problem. Since EFSS solutions provide endpoint agents that access, synchronize, backup data from and to central repository, the risk of infection increases a lot without adequate protection. Sync and backup applications will end up synchronizing encrypted file rendering backed up data unusable.

Public cloud EFSS providers such as Dropbox, Office 365, and Google Drive are a favorite target for ransomware and they provide an attack vector into end user computers by delivering malware payload via spoofed email messages. Recent security breaches in Dropbox (68 million accounts), Adobe (38 million accounts), LinkedIn (117 million accounts) and Yahoo (500 million) further exacerbates the ransomware threat.

How does FileCloud Protect Enterprise Data from Ransomware?

File Content Heuristic Engine – To protect data from ransomware attacks, FileCloud 13 has incorporated a file content heuristic engine to find, and protect files from attacks. Heuristic engines can detect unwanted types file based on its content signature. If the detected file type does not match its mime type, then a variety of actions can be setup to keep the ransomware from spreading. You can read more about FileCloud content heuristic engine and how it protects your files from ransomware our site.

Granular permissions to prevent writes to sensitive data – FileCloud 13 supports ACLs to allow custom permission for the file resources. Using granular permissions, organizations can build permission tree to protect sensitive data. Therefore, even if a folder is exposed via Drive or Sync clients, the client cannot modify the folder data preventing any infection risk.

Recovery from ransomware – Backing up and versioning of files can be effective mechanism to recover from a ransomware attack. In the event of a ransomware attack in a client computer, if the data had been versioned in FileCloud server, then the client computer data can be restored using older versions from the server. FileCloud offers unlimited versioning, endpoint backup and rollback scripts to help companies develop effective anti-ransomware strategies.

Customization is an effective deterrent – Email spoofing is one of the primary delivery method to send malware to end user computers. With Dropbox and other public SaaS products, hackers can easily spoof the email and users aren’t usually aware of what is behind a link because every email and link look the same. Filecloud offers an array of custom branding options for UI, business domain, and email templates to login page image.

FileCloud 13 availability

FileCloud 13 is available for immediate download from our customer portal. For complete list of new features please check our FileCloud 13 launch blog post.

Currently, FileCloud is used by Fortune 500 companies; Global 2000 firms; world’s leading law firms; city, state and federal institutions; world-class universities; and renowned science and research organizations. FileCloud is deployed in over 90 countries. FileCloud also has more than 100 VARs and Managed Service Providers across the world.

For more information or download FileCloud 13, please visit www.getfilecloud.com

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Replace FTP with a modern solution that users will love – FileCloud

admin ftp replacement

Quick intro to FTP- How FTP started

While working on publishing version 4 standards of the Transmission Control Protocol and Internet Protocol (TCP/IP) in the late 1970s and early 1980s, developers were able to run a series of experimental development work which later on led to the creation of modern TCP/IP.

Through this ground breaking innovation, the developers were able to further their work and divide methods of network use into two categories. The first category was the direct network use which allowed users to access remote hosts and use them as though they were local. One such application was Telnet.

The second method of network use was indirect use which allowed users to get resources from a remote host and use them on a local system then transfer them back to the remote host. One such application was FTP.

How Developers Have Tried To Improve FTP

Initially created to simply transfer or share files within a network, FTP developers found it necessary to improve their innovation. This is why the initial FTP standard, RFC 114 was improved from just a definition of basic commands and how devices could communicate using the protocol. A series of upgrades through to RFC 172,265 and 354, ultimately led to a more secure FTP that required users to use usernames and passwords before they could share or retrieve files.

Is FTP good enough?

As much as developers tried to secure the file sharing solution by adding a secure extension, FTPS, FTP users still come across a number of security and efficiency issues.

  • File transferring inefficient and unreliable

FTP usually has a 2 GB limit to the file size you can send or share, making it inefficient for businesses that usually deal with large file sizes. Worse still, in the event you send any file and it fails to deliver, FTP does not notify you of the failure unless you manually check for it. Additionally, you cannot run simultaneous transfers to multiple recipients, making this a time-inefficient file sharing solution.

  • Numerous data breach avenues

FTP users are faced with security issues ranging from brute force attacks, spoof attacks to network sniffing. To put in perceptive the gravity of these vulnerabilities, a report by Sucuri shows that as much as brute force attacks have been existent for more than 15 years, they hit an all-time high in September 2015 when they discovered 35 million attacks per day, a significant increase from 5 million per day in January 2015. Worse still, the cost of data breach is estimated to be $3.79 million USD, according to IBM and Ponemon Institute in their report, “2015 Cost of Data Breach Study: Global Analysis

  • Compliance with industry regulations is uncertain

In the wake of Snowden revelations on the spying activities of the United States government and the formulation of new server operation regulations, you sure want your company to comply with set industry regulations. Sadly, while your company would want to be compliant with different set of regulations, FTP vendors don’t offer consistent compliance with different regulations.

How FileCloud can replace FTP

FileCloud, an on-premises Enterprise File Sharing and Sync (EFSS) solution has proven to work better than FTP in a number of areas and ways as discussed below:

  • Gives your business complete control

From the start, FileCloud was ideal for businesses that valued security and data ownership. Data ownership is enhanced by the fact that the software empowers corporate IT departments and MSPs to create their own, secure file sharing and sync platform.

  • Tracking capabilities

FTP offers no traceability at all while FileCloud developers have ensured that any file activity or action, however small, can be traced. For example, in FileCloud 8.0, users can use the activity stream feature to review any action taken on files and folders saved on FileCloud. You can monitor actions such as document uploads, downloads, updates and sharing within your team, for example.

  • File editing efficiency

File editing has never been easier before. FileCloud, through the file comments feature, helps enhance team communication and collaboration.  For example, any comments added to a file sent for review will be displayed, showing who commented, what they said and when they did it. Additionally, the quick document feature allows you to quickly incorporate the comments and edit the document accordingly then save the new version, without downloading or uploading anything on the FileCloud server.

  • Better security

FileCloud offers better security than FTP, no wonder it is trusted by 2000 global enterprises across industries, in 90 countries.

The security features include:

  1. Anti-virus scanning- All documents must be scanned before uploading or importing data
  2. Files are encrypted both at rest and on transit
  3. Two-factor authentication
  4. Single sign-on

If you are looking for a secure FTP replacement, click here to learn more about FileCloud – a modern alternative to FTP. Try FileCloud today and begin enjoying features that FTP does not offer you.

FileCloud Announces a Google Chrome Extension for Gmail

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AUSTIN, Texas, August 9, 2016 — CodeLathe, the provider of FileCloud, the IT industry’s most innovative Enterprise File Sharing and Sync platform, announced today the immediate availability of a FileCloud extension for users of Google Chrome and Gmail. This new and amazingly easy-to-use extension enables users to share large files and save email attachments directly to FileCloud without leaving the Gmail window.

By using the FileCloud for Gmail extension, FileCloud users can now easily share and save files just by clicking the FileCloud icon on the Gmail window.

“This announcement is yet another example of delivering the most innovative enterprise file sync and share software anywhere in the industry,” said Madhan Kanagavel, CEO of CodeLathe. “Nearly everyone is logged into a web browser throughout the day. The ability to share and save files directly from Gmail on Chrome will ensure that organizations will remain collaborative and highly efficient.”

FileCloud is the leading, self-hosted file sharing, sync and mobile access for businesses. FileCloud is deployed on in-house servers or on cloud infrastructure providers like AWS, Azure or Google Cloud. FileCloud client apps are available for the leading desktop and mobile operating systems such as Windows, Mac, Linux, iOS, Android, Windows Phone 8, and now Chrome.

According to Litmus Email Analytics, Gmail holds the second largest market share (16%) in email clients and Chrome Browser is the undeniable market leader in browser market with 50.95% market share. Among the many reasons for Chrome’s popularity is that it has one of the largest libraries of extensions and add-ons that enhance the browser’s ability to do what you want it to do.
The FileCloud for Gmail extension is particularly useful for organizations who use Gmail for their organizational email. The extension is simple, but gets the job done in a few less clicks.

Here’s an outline of how simple it is to use FileCloud for Chrome:

1. Install the extension in your browser. Once the extension is installed, you’ll see a new FileCloud icon at the bottom of the message compose window. Click it to sign in and select files from your FileCloud. The extension then adds links to your email message and they’ll get shared with the recipient. One can also choose files instead of sending links.

2. You can also save Gmail attachments directly to FileCloud by clicking the FileCloud icon. The email attachments are automatically uploaded to your FileCloud target directory that you specified.

3. You can quickly find files by using FileCloud search tool and add them as an attachment to your email message.
FileCloud for Gmail extension can be downloaded at no charge by visiting Chrome Web Store.

FileCloud is currently used by more than a thousand businesses across 65 countries including world’s leading universities, research organizations, government entities, and enterprises. For more information or to download FileCloud, please visit www.getfilecloud.com.

File Content Search using FileCloud – Technical Architecture

FileCloud is a leading enterprise file access, sync and share solution that provides flexibility to run on-premise or on any IaaS such as AWS, Azure. FileCloud not only has the ability to integrate with cloud storage but also make legacy storage available through its access framework.  Additionally, using FileCloud, users can search for files/folders by name, type, date and size across any storage connected to the system. Furthermore, in v12 release (Q2 2016), FileCloud has increased its search capability by introducing the ability to search files based on its content.

Under the hood, FileCloud uses Apache Solr for searching file contents. This blog explains the interaction between FileCloud and Solr to make content search possible.

Apache Solr

Solr is a highly reliable, scalable and fault tolerant, providing distributed indexing, replication and load-balanced querying, automated failover and recovery, centralized configuration and more. Solr powers the search and navigation features of many of the world’s largest internet sites.

Solr is a java application that is packaged with all the components to run it as a standalone service or in a cluster. Please look here for installation instructions.

FileCloud Integration with Apache Solr

FileCloud can be configured to use Solr as a service to be used for content search. Please look here for configuration instructions. Once FileCloud is configured with Solr, all the uploaded documents (content searchable such as DOC, DOCX, XLS, XLSX, PPT, PPX, PDF, TXT) are indexed by Solr.

Content search consists of two major functionalities:

  • Indexing of documents and storage of the indexed information.
  • Querying the index to retrieve files that match the query criteria.

Indexing

The following is the workflow that happens during indexing of incoming documents:

  1. User uploads a file from any of the client access points such as web browser, FileCloud sync, FileCloud drive, mobile apps, WebDAV client etc.,
  2. FileCloud server checks if the incoming document is a parsable document such as word documents, spread sheets, presentations, plain text files and PDF files.
  3. If the document in not parsable, it is processed and stored in FileCloud. A copy of metadata of the document file is send to Apache Solr, which in turn gets stored in the metadata index. The metadata sent to Solr includes file attributes such as name, path, size, creation date etc. Storing this information in Solr enables FileCloud to retrieve files based on these attributes in addition to content.
  4. If the document is parsable in addition to processing and storing in FileCloud, a copy of the document is uploaded to Apache server. Metadata of this document is also sent to Solr.
  5. When a parsable document is uploaded to Solr, it parses the document, extracts the text contents and stores the information in the content Index.

FileCloud Content Search - Indexing

Querying

The following is the workflow that happens during querying of files:

  1. Client such as web UI sends search parameters to FileCloud server. The parameters can be some text string to be searched inside the files and/or name, path, size etc.
  2. FileCloud server parses the incoming parameters and converts them to a query format the Solr can understand.
  3. Solr query is then submitted to Solr.
  4. Solr executes the query on the metadata and content index. The results are collected and sent back to FileCloud server.
  5. FileCloud server converts the search results into a XML format understandable to FileCloud clients and sends the result back to the client.

FileCloud Content Search - Querying

Alternative to FTP: Insights On FileCloud

try filecloud

File Transfer Protocol, which is also commonly referred to as FTP, is a standard network protocol used to transfer computer files between a server and client on a computer network. In actual sense, FTP has the ability to separate control and data connections between the client and the server due to its client-server model architecture.

As much as FTP has been popular in the recent years, the file sharing solution has been marred with extensive reports of insecurity and inability to efficiently send large files as well as its failure to alert users in the event that file sending fails.

Luckily, FileCloud is a great alternative to FTP, giving the modern corporate user the required flexibility and safety to share files across networks as detailed below.

What is FileCloud?

FileCloud is an Enterprise File Access, Sync and Share solution that runs on-premise, integrated with your own IT infrastructure and using your own storage. File cloud runs on-premise residing on your company’s intranet or your hosted data center and is protected behind a firewall.  This on-premises Enterprise File Sharing and Sync (EFSS) solution allows your employees safely access, sync and share files by allowing your administrators to control and manage it, using your infrastructure.
If you are looking for a secure FTP replacement, click here to learn more about FileCloud – a modern alternative to FTP.

What Makes FileCloud So Different?

FileCloud is unique in different ways, one of which being its ability to allow organizations to create their own private cloud as mentioned in the introduction. By simply installing the application, FileCloud provides your business a safe way to access internal data. In addition to the ability to create your own cloud, FileCloud has other key features.

  • It Guarantees Privacy And Security

While public cloud services have compounding data security and privacy issues such as the inability to know where your data is stored and whether or not it has a backup, FileCloud guarantees you data privacy and security in a number of ways.

First of all, by allowing you to build your own private cloud on your own servers, FileCloud gives you complete control on where your data is stored, backup creation and authorized access to the data.

Secondly, you don’t have to worry about 3rd party access to your data especially after the Snowden revelations on the United States government spying activities. In light of this, FileCloud developers have made sure that it is among the 26% of cloud services that meet the EU data residency rule, to guarantee safety of your activities online.

Lastly, since the application can be managed and controlled by your own internal IT team, you have the ability to decide on laws you will be compliant with, such as Sarbanes Oxley, PCI and HIPAA.

  • You Can Control The Overall Cost Of Cloud Services

The ability to manage and control your privatized cloud environment offered by FileCloud enables you to minimize your hardware and infrastructure costs by using only what you need while still maintaining a fully functional cloud environment .

  • FileCloud Is A Cross-Platform Solution

FileCloud is compatible with various operating systems across the board, such as Windows, Linux and Mac. Better yet, the service can be accessed on mobile phones through its mobile application, which has average rating of 4+ stars across all platforms including android, windows, iOS and blackberry. In a world where 80% of internet users own a Smartphone and 78% of these users prefer mobile apps which guarantee minimal data use, FileCloud is sure the best file sharing option for most people.

How else do mobile users benefit?

  • FileCloud Offers Full Mobile Access

With the developers designing with mobile users in mind, FileCloud goes an extra mile by offering full mobile support across major mobile device platforms such as Android, iPad, iPhone and Windows.

Mobile users benefit in three major ways:

  1. They enjoy full FileCloud features on the supported devices
  2. Access remote files
  3. FileCloud offers full mobile syncing and sharing capabilities
  4. Integrates with other mobile apps to open documents
  • Enterprise-Grade File Syncing And Sharing

FileCloud allows you to sync and map your files from any location, as though they were in your local drive. This ability to remotely access your files saves you the struggles of always carrying your laptop on business trips. All you need to do is log in using a supported device and continue with your work, using different avenues such as WebDAV, desktop sync, virtual drive and mobile app among others, to access these documents.

The intuitive User Interface (UI) helps users to share documents across devices. This can happen real-time, enabling you to edit your documents on the go, eliminating the need for you to keep track of emails sent back and forth with clients when editing a document. All you need to do is update the document and all the hassle is done.

  • FileCloud Gives Actionable Auditing And Reporting

One major disadvantage of FTP is that it offers no traceability. There is no way to see who accessed what information, whereby such a loophole has given cyber criminals the leeway to hack into FTP servers, retrieve information and leave without a trace.

FileCloud on the other hand, provides the ability to fully monitor file access and usage for all your hosted files, ultimately giving you full audits and reports.

Usually, the audit report contains three vital sets of information:

  1. User access tracking, which will tell exactly who accessed what data and when they did it.
  2. User action tracking whereby you will be shown what a particular user did with the information they accessed and other activities within the access period
  3. Access mode tracking which will show you how the user accessed the data. (At this point you can tell whether this was authorized or authorized access and make relevant changes)

From both policy and security perspectives, this is a useful addition to the software. You can monitor the safety of your network by seeing the mode of access and activities while at the same time, detect any possible policy violations.

Final Thoughts

Did you know that FileCloud is cost-effective for your business? Actually, it has been proven that 80% of cloud adopters saw improvements within 6 months of moving to the cloud and 82% of companies have reportedly saved money by moving to the cloud. Additionally, FileCloud offers much lower cost of ownership than any of its competitors. Hence get FileCloud today and experience value for your money while you grow your business.

Author: Davis Porter