Archive for the ‘Uncategorized’ Category

FileCloud Aurora – Mobile App With Brand New Look!

Providing anywhere, anytime access to your data has always been one of our priorities. Now, the FileCloud Aurora update is enhancing your mobile experience with a gorgeous and responsive redesign, ensuring that you and your team can still work on the go: this time in a more powerful, comfortable, and fluid workspace.

We’re all about making your information work for you. That’s why FileCloud Aurora adds labels, animated prompts, and intuitive predictions that make it easier to work with your files and data on the go. Plus, our new “Favorites” system lets you quickly revisit files that you know you’ll be using a ton.

Everything about FileCloud Aurora was designed for one thing: to help you go fast. Work quicker and better with our new single-click actions and detailed filters. Visual cues, responsive animations, and color-coded workspaces reinforce each action you take and remove any sort of second-guessing from your workflow.

 

Lastly, this update also focuses on accessibility, having been designed with the Voluntary Product Accessibility Template (VPAT) in mind. High contrast, color options, visual cues and other customization options increase usability for a broader range of audiences.

Other major improvements include:

  • New Dark Mode
  • Non-blocking operations for long-running tasks
  • Support for color customization and themes
  • Full translation in multiple languages

Aurora also is completely compatible with older versions of the FileCloud interface, so all existing files and URLs will remain unchanged.

 


FileCloud - The fastest growing enterprise file sharing and sync solution!


 

Slack vs. Microsoft Teams vs. AirSend: File Sharing

Most people underestimate the importance of file sharing. File sharing is one of the more vital essentials for improving workflow. File sharing allows for work to get done better and faster. Additionally, most work happens on a digital platform, such as Slack, Microsoft Teams, and AirSend. With work happening on a digital platform comes a necessity for convenience. A basic form of convenience in today’s digitized workforce is file sharing. This blog post will discuss and compare file sharing between the three most popular workflow platforms- Slack, Microsoft Teams, and AirSend. 

Let’s start with Slack. 

Slack File Sharing

I’m sure, as you already know, Slack is a basic communication tool that is the king of integration. However, I am not talking about the fantastic integrations the platform has. I am talking about file sharing. As stated in the paragraph above, file sharing improves workflow. How does it improve the workflow? Well, it’s simple. Sending files on a digital platform means instant transactions- transactions referring to sending and receiving files, and communicating with the sender. Being able to receive files instantly makes the progress of work faster. Faster equals efficiency. Efficiency is the best friend of business. However, as much as I could go on about how vital file sharing is, it is essential to discuss some of the file-sharing limitations- file storage and file size. Every platform has its limits. With Slack, it is file sharing. 

  • Free Plan: 10 GB file storage per person
  • Plus Plan: 20 GB file storage per person
  • Enterprise: 1 TB file storage per person

Slack’s file-sharing plans are pretty simple to understand. Microsoft Teams on-the-other-hand has some complexities. 

Microsoft Teams File Sharing

For some, Microsoft Teams can be too complex to use. With a busy UI design, some people can even feel intimidated to use the platform. However, there are some remarkable things about Teams as well, like file sharing. If you don’t know already, Teams seamlessly integrates with OneDrive and Office 365. Like Google Drive, OneDrive is a file hosting and synchronization service operated by Microsoft. So, one can imagine what when using Teams, storing and sharing files with OneDrive is incredible. However, the excellent platform comes at a high price. Let’s take a look at Microsoft Teams’ file-sharing plans. 

Microsoft Teams file attachments in chat:

  • Free: 2 GB per user
  • Basic: store and share files up to 1 TB per user
  • Business Standard: 1 TB per user
  • Enterprise: unlimited

Microsoft Teams file sharing within teams: 

  • Free: 10 GB across teams
  • Basic: 1 TB per organization plus 10 GB per license
  • Business Standard: 1 TB per organization plus 10 GB per license
  • Enterprise: 1 TB per organization plus 10 GB per license

Microsoft Teams personal file storage and sharing with OneDrive: 

  • Free: none
  • Basic: 1 TB per user
  • Business Standard: 1 TB per user 
  • Enterprise: unlimited

As you can see, there are several options when it comes to file sharing and file storage. Further, according to their pricing page, there is zero personal file storage, which can hinder those on the free plan. If you are looking for some alternatives to Microsoft Teams, check out our blog post, “ 7 Best Alternatives to Microsoft Teams.” Finally, it is time to talk about our favorite platform’s file-sharing- AirSend. 

AirSend File Sharing

AirSend is a simple communication tool. With built-in task management, audio and video calling, notebook, Office 365 integration, and file storage, businesses can get work done better and faster. We also like to keep things simple. We show our admiration for simplicity through AirSend. With a clean and organized design, it is super easy to organize/share files and folders. Here are the plans AirSend has to offer: 

  • Free: 15 GB file storage, 30 MB file size 
  • Pro- Unlimited file size, 100 GB file storage (sign up before September 15th to get AirSend Pro free for one year)
  • Business- 1 TB plus 50 GB per additional user file storage, unlimited file size limit

Summary

File sharing improves workflow. The question that remains is which platform can offer you the best file sharing solution. With Slack, many limitations aren’t around file sharing. Microsoft Teams is incredible with its file-sharing capabilities; however, the cost is incredibly steep. AirSend is a simple platform that offers Office 365 integration and flexible file-sharing/storage. 

What Platform is best for Community File Sharing – AirSend vs. Discord

With the current pandemic happening, people need a seamless way to connect with others- particularly through file sharing. There are plenty of great community platforms out there. Still, we feel that two particular online communities outshine the others. AirSend and Discord. If you are looking for some decent alternatives to Discord, check out our blog post, “2020’s Best Alternatives to Discord.”

I’m sure as you all know, we have a ton of blog posts about AirSend vs. Discord in the category of communities. In each blog post, we take every aspect an online community offers and compare those aspects in AirSend and Discord. This blog post is going to be another one of those. To see our other comparisons, check out our AirSend blog

In today’s post, we are going to be looking at file sharing within communities. File sharing is one of the more vital essentials for hosting an online community. Before choosing your ideal community platform, it is essential to look at which platform has optimized file sharing. 

One could also argue that having a powerful file sharing system is one of the few methods that maintain a community’s flow. Maintaining the flow of a community, therefore, supports the flow of conversation. Let’s take a look at AirSend and Discord file sharing. 

AirSend

What’s more, is that users can: 

  • Organize their files by folders
  • View previous versions of the uploaded files
  • Link files to your built-in notebook
  • Upload/organize files and folders within your notebook

Having an all-inclusive view on files makes finding documents easier to find and more comfortable referencing for conversation. Additionally, with AirSend’s Office 365 integration, it is easier to edit documents, spreadsheets, and powerpoints, all within AirSend.

Another neat feature to AirSend is its full file server view- this is where you can view ALL your files and folders from active and inactive channels. Essentially, AirSend’s file-sharing system offers an organized layout for users to seamlessly access files. Finally, each user has up to 100 GB file storage with unlimited file size. Discord, on the other hand, has a different approach to its file-sharing. 

Discord

We all know Discord is a great community tool. Discord’s design is for large communities. However, there are some details to Discord that lack in design, particularly file sharing.  As we all know, Discord can be a complex tool for some users. From customizing role settings to customizing channel permissions for each channel created. It takes a lot of time and effort to create a full-fledged community.

Discord presents itself through the separation of channels. There is a channel for everything- an announcement channel, essential files channel, various chat, and call rooms- it can be a lot for some people. Some would also argue that it can be cumbersome to click through all the various channels, which by the way, each have their streams of communication. 

Because of the multitudes of conversations happening in multiple channels, finding files can be extremely difficult. Of course, there is a way around this problem, creating a separate channel for all essential files and documents. But, even then, if there are a ton of uploads to this particular channel, lots of scrolling will happen. Therefore, it will take time to find that specific file.  Finally, with Discord, there is unlimited file storage and a file size upload limit of 8MB. 

Summary

So, when it comes to deciding which platform is best for file sharing, it depends on what you prefer in an online community. Finding files with AirSend is more straightforward than finding files in Discord. With AirSend, users will find files seamlessly through a full view of their file server or find everything through an all-in-one community space. Further, users can organize files through the use of folders. 

In Discord, finding files can be cumbersome through a complex layout. However, if Discord’s complexity is not an issue, then having Discord for file sharing may not be a problem. Finally, the most crucial aspect of file sharing is its limitations. In AirSend, each user has 100GB file storage with unlimited file size. Discord has unlimited file storage with an 8MB file size limit. 

How Will GDPR Affect Security in Cloud Computing?

 

It has been hailed as significant legislation that ensured organizations had to comply with some stringent regulations in handling customer data. The European Union (EU) General Data Protection Regulation (GDPR) that came into effect from 25th May 2018, in the EU is unique in that it also affects organizations outside the EU that handle EU citizen data.

The regulation seems to have plugged the severe security concerns raised by citizens about how their data is being collected and managed by various organizations. In doing so, it has made the data privacy rights of the EU citizens as sacrosanct and gave them the right to know how their data is handled and also the power to get it deleted on choice.

The GDPR Impact

This regulation posed a challenge for many enterprises that had to ensure compliance or face legal consequences. The compliance was not just dependent on their processes and IT infrastructure, as many large enterprises had already migrated to the Cloud. This meant that the organizations had to ensure that their Cloud service providers were GDPR compliant; that was the challenge that CISOs dealt with.

For the Cloud Service providers, it meant that they had to quickly rise to the challenge and put in checks and balances and make the necessary changes to ensure compliance. Unless they could prove that they were GDPR compliant, they would lose their customers (revenue). It wasn’t just that; it also meant that they could be held liable for any breaches, as the organizations were answerable to the citizens and the authorities, and would in turn hold them liable. The consequences of a breach were heavy, with 2 to 4% of the annual revenue or up to €20 million as fines, depending on the gravity.

So, most of the Cloud Service providers scrambled to ensure that they were GDPR compliant, as that became a major deciding factor for organizations choosing their Cloud Computing partner. Considering that the privacy and security of the data were important to all organizations, being GDPR compliant was a good step for Cloud Computing. However, many operational challenges  had to be overcome to achieve this status.

Cloud Computing Security

Even before the GDPR, the security of data has always been a major concern for the organizations that moved to the Cloud. So, most organizations and their Cloud partners looked at the GDPR as just another step to strengthening the same. Typically, the security of data in Cloud computing is achieved through a multi-pronged approach like Physical security, Firewalls, Intrusion detection systems, Monitoring, metrics, and logs, Encryption, Data governance. These span across the multiple layers through which the data is collected, stored, accessed, audited, and more.

The possibility of data breaches could happen at any of these layers; hence the Cloud Computing service providers had to ensure that the GDPR compliance related checks and balances were applied at every possible step. They had to bring in “Privacy By Design” to ensure this to retain the confidence of the enterprises and their customers. Privacy By Design meant enterprises and Cloud Service providers had to ensure it in the app design to the employees who handled it. Creating awareness among employees about the importance of Data Privacy also was a major factor to be considered as sometimes breaches happened due to silly oversight as well.

The Challenges

The very nature of the Cloud Computing meant that certain specific challenges had to be addressed to ensure this. Bringing in data transparency to the end users, was important as they could demand to see how their data is collected, stored, and used. The GDPR mandated organizations (Data Controller) to provide the citizens the right to view their data in a clear and understandable format and to delete it, if asked to do so.

It was also made clear that any data could also be used for the purpose for which it is collected and data retention policies also had to be in place. This meant that the organizations had to think through their Data Governance policies and ensure that they were mapped into the various layers of the Cloud Computing security features. The Cloud partner contract would also have to cover the data retention and purging terms.

The real challenge came in ensuring the data sovereignty part of the GDPR; it necessitated that all data be stored within the EU or within a jurisdiction with similar levels of protection. With most Cloud Service providers having their data centers spread across the globe, this was the major challenge that enterprises had to solve. The matter was solved by providing the organizations the right to choose the country (data center location) in which their data would be stored. This choice became a major factor for enterprises to choose their Cloud Computing partner, as many other governments also started specifying this factor. Cloud contracts now specify clearly where the data is stored and that it would not be moved around without the knowledge of the Data owner or Controller, which is the enterprise.

Data Protection Impact Assessments (DPIA)

The GDPR mandate to ensure data privacy and sovereignty can be assured by enterprises through a Data Protection Impact Assessment (DPIA). The DPIA ensures “Protection by Design” for the enterprises, wherein an impact study is conducted on any new project to assess the risks involved.

The first paragraph of the Article 35 of GDPR states: “1Where a type of processing, in particular, using new technologies, and taking into account the nature, scope, context and purposes of the processing, is likely to result in a high risk to the rights and freedoms of natural persons, the controller shall, prior to the processing, carry out an assessment of the impact of the envisaged processing operations on the protection of personal data. 2A single assessment may address a set of similar processing operations that present similar high risks”.  And this is what DPIA helps enterprises to achieve so they meet the required levels of compliance and can avoid breaches and minimize their liability. This would involve the Cloud service provider’s service as well if the enterprise is planning to run the project in the Cloud.

Handling Breaches

The first Para of the Art. 34 GDPR which is about the communication of a personal data breach to the data subject states –“When the personal data breach is likely to result in a high risk to the rights and freedoms of natural persons, the controller shall communicate the personal data breach to the data subject without undue delay”. It is important for enterprises to, therefore ensure that their data governance policies cover this important communication flow. Moreover, it should also be enforced through their Cloud Service provider agreements and their security and communication policies. Leaks of breaches can prove to be extremely risky for their reputations, not to mention the steep financial implications as well.

So, overall, it appears that the GDPR helped streamline some important security aspects of the Cloud services, that have only helped the industry to tweak their offerings. Besides, when Privacy and Protection are by design, security is assured to a great extent, and both enterprises and the Cloud service providers can afford to breathe easy.

How to Satisfy Your Data Residency Requirements Using FileCloud?

Lack of physical control in the cloud brings a whole host of security concerns – data co-mingling, privileged user abuse, snapshots and backups, data deletion, data leakage, geographic regulatory requirements, cloud super-admins, and many more.

FileCloud offers data residency options, allowing customers to select the region of their choice for storing and processing data. Offers 100% flexibility where to store and process data. Can be deployed private or hybrid cloud on an infrastructure that customers control. You pick the infrastructure and location where FileCloud runs, which helps to comply with many growing strict regional privacy requirements like the European Union.

FileCloud Online is hosted in a secure, world-class data center infrastructure designed for 99.99% availability. FileCloud Online also lets customers store their data in the region of their choice, starting with Germany, Ireland, Sydney, and Bombay to satisfy any data residency requirements.FileCloud Online is a no brainer choice when it comes to choosing an enterprise file sharing and sync solution. FileCloud Online offers SMBs both EFSS and Endpoint backup in one service at a compelling price point. For a 100 user deployment, SMBs can save over 10K and get excellent ROI when compared to other cloud-based EFSS products. That’s quite a savings for SMBs

Simple and secure access to enterprise data

  •  Multiple ways to access remote enterprise data securely: Web access, Sync, Drive, Mobile Apps with 4+ stars user rating.
  •  Simple UI developed based on thousands of user feedback
  •   Alternative to archaic VPN and FTP

Secure sharing with multiple custom settings

  • Offers sharing files and folders as an open-to-public link or as a private password-protected link.
  • Provides a variety of control options which allow users to limit the number of downloads, size of uploads and expiry on a shared link
  • Share notification is a unique feature to notify the administrator if any specific file has been shared; helps with monitoring critical data.

The simplest way to bring cloud access to existing File Storage

Enterprises can keep their existing processes and infrastructure as FileCloud runs on existing infrastructure; supports

  • NTFS
  •  Network shares
  • Active Directory
  • Multi-tenancy

More Cost-Effective Than Public Cloud Solutions

• One simple pricing that includes all the features and customization that typically costs extra on competing solutions.

• 3-5 times cheaper than alternatives

Total Control, Privacy, and Security

Since FileCloud utilizes the enterprises’ own servers, the IT department can be sure that data is well protected and is under their control.

Mobile Device Management to Manage BYOD workforce

• Administrators can view inventory of all the devices accessing data using FileCloud and monitor activities in real-time.

• In case of any suspicious activity, administrators can selectively block devices or permanently remove users from data-accessing.

• If users were to lose a mobile phone, the admin could remotely wipe the FileCloud data off that device, protecting confidential files

Powerful Administrator Controls and Tools

• Easy to deploy and manage thousands of users.

• Granular controls to manage user profile settings such as password, user quotas, level of access.

• The administrator dashboard provides all critical information in a snapshot – status, licenses, storage used, list of devices connected.

Protects from Data Loss

• Versioning enables users to retrieve older versions of a file, even when other users overwrite the file through FileCloud. FileCloud supports versioning not only on local files but also on network shares if updated through FileCloud.

• Secure endpoint backup and restoration across all platforms help businesses to prevent loss of critical data.

Superior Customization Options

• Unlike many competitors. FileCloud provides tons of customizations that help organizations build their brand and present cohesive UX.

• Various customization options include the ability to change logos, URLs, e-mail templates, policies -privacy policy, Terms of Service.

Detailed Audit Capabilities to Meet Regulations

• Activity logs capture the What When Who, and How attributes of every user action within the system.

• Detailed activity logs help companies meet HIPAA-like government regulations and follow enterprise information security best practices.

• Simple Ul enables administrators to easily filter logs and select the right level of data granularity.

Personalized, Expert Customer Support Directly From Product Developers

• FileCloud team follows a unique software development process in which developers are required to be part of support calls. Results in users getting quick, accurate answers to their questions.

• In addition to answering questions, the technical team can provide innovative architecture and new enhancements.

Supports Large Deployments through Multi-tenancy, Scalable &High-availability Architecture

• Classic three-tier approach with load balancer, application server nodes, and redundant database servers deliver above 99.99% availability.

• Multi-Tenancy is ideal for Managed Service Providers (MSPs) and large enterprises that have different needs for individual departments.

7 Ways Technology Can Simplify Document Management

Data is an integral part of just about any form of enterprise or establishment. However, with growth and constant development as essential goals of every establishment, managing resultant volumes of business data can be time-consuming and challenging.

Having an automated solution that provides ways of sorting through the silos of information helps with better organization and robust efficiency. Today, modern technology has made control over data and document management easier and more reliable.

In this article, we explore ways by which the application of technology could aid the simplification of your document management process:

How Technology Can Aid Document Management

Manual handling of documents can be daunting especially as an organization expands. Not only is it time-consuming, but it also reduces the efficiency by which organizations function. Luckily, constant evolution in technology has made it such that better data management systems are in place to deal with volumes of data gathered over time.

Here, we examine some of the benefits of technological advancements in the place of document management.

1. Efficient and Convenient Retrieval

The construction industry is often characterized by remoteness. It involves a great deal of fieldwork and variation in location. So, having unrestricted access to relevant data or documents increases work efficiency.

However, accessing or retrieving the right data from layers of physical documents can be very difficult because, ultimately, they have to be always within reach.

Having a document management system in place allows better management and easy retrieval of files within time. By organizing files in various convenient orders, you get access to even your oldest files.

Most documents management tools are designed to be compatible with mobile devices and computers – thus making remote access simpler. The majority of these systems are equipped with features that make them compatible with various operating systems and interfaces such that you can easily interact with the systems through various devices. It can also leverage how you provide an omnichannel experience to customers.

2. Doubled-up Security

Every organization out there understands the value of keeping all relative data safe and secured. In like manner, handling sensitive data and confidential information on both the company and clients involves extra efforts – as failing to keep them under the watchful eyes could result in various complications that could invariably be detrimental to the company.

Using a document management software ensures that your documents are safely stored and secured. These systems are built with various features that enable the encryption of the files present and placing limits on access control. As such, entry and access to the files are restricted to authorized parties. For example, with more people working remotely, work data is more vulnerable to cyber threats.

Some of these systems enable advanced layers of security such as the two-factor authentication (2FA) which requires multi-layer verification before access to files are given. Hence, the security of your documents is optimally handled.

3. Documents Transformation

There are many types of document management systems. For instance, the construction industry has a lot of metrics and evaluation involved. As such, making adjustments to calculations and other forms of information is not uncommon.

However, making corrections when a paper filing system is in use can be taxing and cost-ineffective. Using a physical copy for corrections means you have to make more copies or newer prints upon changes which you’d agree can be costly.

Employing the effectiveness of an automated document management system enables you to easily make corrections and changes without hassles. With these systems, you can generally transform your documents simultaneously with lesser efforts.

Some of the best document management system features to be enjoyed using the automated form are:

  • Proper and instantaneous backups of files and documents when adjustments are made to avoid losses. This is so because physical copies stand the risks of being damaged or lost. In some other cases, even computers get broken down or damaged, thereby resulting in losses. Hence with cloud support a feature of these systems, documents are backed up in time.
  • Tracking changes are effectively conducted. A standard document management system allows you to track changes made by others on the documents for audit and other administrative purposes.

 

4. Optimizing Storage Facilities

Files and papers can be burdensome as they multiply. They have a way of turning offices into maximum storage spaces. Sorting through them and putting them in order can be challenging over time – which in the long run affects the timely efficiency of operations within the organizations.

Allowing a digital tool such as a document management system takes its place gives you more flexibility over organization and effectiveness, stressing the importance of having digital asset management solutions. With document management software in use, you get to scan all documents and reorder them according to their importance.

These systems allow you to move files to archives and by creating a customized categorizing property, you get to associate each file with its peculiarity and properties. As such, documents that need to be retained as hard-copies are stored in less-intrusive places such as vaults while the digital copies remain within reach.

Also, the majority of these systems are integrated with optical character recognition (OCR) which enables the indexing of full-text documents for easy browsing. These are only some of the useful features you should watch out for when looking at a list of document management systems.

5. Improved Collaborative Efforts

The effectiveness of collaborative efforts is determined by a number of factors of which access to the relevant data and communication plays important roles. However, sorting through multiple files manually can be time-consuming and ultimately reduce remoteness.

In effect, studies have shown that one of the links to productivity challenges is due to the fact that 83% of workers recreate documents because they could not be found. Hence, using a document management system allows the organization of documents in a single but mobile position such that the relevant files are easily viewed and accessed in various locations.

By providing a communication interface that allows comments and file sharing, teams are able to communicate effectively – thus enhancing collaborative efforts. They also aid transparency in filing systems such that changes made are viewed by all with access to the system.

6. Version Control

In cases where various versions of the documents need to be created and controlled, it is vital to put an identification system in place for proper recognition. Using an automated documents filing system gives order to this section.

By creating an indexing form, various versions are easily traced and identified. For audit purposes, these systems are equipped with access control tools that allow the users to identify the tracking information such as the date created, the time, the user and other relevant information.

7. Cost-Effectiveness

Based on a study on paper filing systems, an average office was noted to spend about $20 on filing a single document. Though in bits, this system of document management looks inexpensive but in the long run, they have been found to be costly when accumulated.

Using a document management software helps avoid the misfiling of documents that could cost you. They help you with managing your businesses’ time and money by saving costs on ink, paper, and other physical materials by cutting down on printing and physical storage systems.

If you are looking for options, you can check out this list of 10 document management software reviews to compare solutions and help you figure out how you can find the tool that fits your needs.

Why Does Your Business Need a Document Management System?

Though the traditional filing process has been an effective method for ages, constant technological evolution has made the organizational landscape a dynamic one. As such, gaining an edge in the competitive environment and keeping up with the demands of growth means that organizations have to adapt to digital systems.

Using an automated document management system allows the effective handling of documents at every organizational level especially for the construction industry known for the volumes of information used for functionality. This ultimately gives organizations a better system at handling documents for optimal functionality within and without.

5 Best Alternatives to Dropbox for Business in 2020

Dropbox was launched in 2008 and has remained a cloud storage leader for many years, but soaring prices, unprotected storage, and data breaches have caused users to look for the alternatives. With the diverse set of features, more players have captured the market share and are proving their mettle in the cloud storage space. In this article we will look at the best alternatives to Dropbox for business in 2020 with focus on feature set, pricing and overall usability.

FileCloud

FileCloud, by Codelathe is an on-premise as well as a cloud-based file sharing and sync solution offering a much secure environment for sharing and storage with unlimited client accounts allowing for a much greater ROI (return on investment) compared to Dropbox. The client base spans globally with over 3000+ enterprises.

FileCloud has been focusing on security, data leak prevention, content classification, data governance and retention for sometime with an intuitive and easy to use interface and advanced administration controls.

FileCloud Features:

  • Access files from anywhere for uninterrupted work on the go. You just need an internet connection to access data in real-time
  • Remote file sharing without VPN or FTP
  • A collaborative workspace ensures that multiple teams working on same project can collaborate seamlessly
  • FileCloud ServerLink provides geographically-distributed multi-site enterprise file sharing solution
  • Hybrid storage for fast, low-latency access via LAN and anywhere access from the cloud
  • Security and encryption for protection against data breaches
  • Regulations and Compliance for HIPAA, FINRA, EU-GDPR, FIPS-140 2
  • Unlimited file versioning
  • Free unlimited client accounts
  • A storage agnostic solution which can be deployed across any scale-out NAS or an object based storage system

FileCloud has two plans FileCloud server (self-hosted/on-premise) and FileCloud online.

Plans start at $5,000/ year for 100 users and go up-to $18,000 for the enterprise version. Dropbox’s comparable Dropbox business advanced plan costs $24,000/ year for 100 users.

pCloud

pCloud is a cloud storage solution launched in 2013. pCloud claims to be designed for security and offers top cloud encryption with data locked crypto service unlocked only by a unique key. Unlike Dropbox, pCloud offers 10 GB of personal storage space for individual users. The business plan has majority of Dropbox similar features like granular control, workflows, activity monitoring and some features like custom branding which Dropbox doesn’t provide.

pCloud features

  • Easy search and filtering of data files and folders
  • TLS/SSL encryption to securely transfer the data in transit and at rest
  • Automatic sync of all the files and folders across desktop and mobile clients
  • Security practices to make data secure and protected
  • Client-side encryption to share files securely
  • 30 days of Trash history to ensure data can be retrieved in case
  • App available across Windows, macOS, Linux, iOS, and Android platforms

pCloud doesn’t disclose business plan pricing up-front, so users have to contact sales team for business plans, but their individual plans are highlighted below.

Premium 500 GB: In this plan, you will get 500 GB storage, 500 GB download link traffic and this plan will cost you $53.85/Yearly  offered at 20% discount) on an annual subscription and $ 196.82 for lifetime subscription offered at 65% discount currently.

Premium Plus 2 TB: In this plan, you will get 2 TB storage, 2 TB download link traffic, and this plan will cost you $107.82/Yearly offered at 20% discount on an annual subscription and $393.65 for lifetime subscription offered at 65% discount currently.

pCloud vs FileCloud

Google Drive

Google Drive is a cloud storage and synchronization solution developed by Google (Alphabet Inc.) and launched in 2012 to allow users to store and share files across devices. Google Drive’s enterprise plan comes with an intuitive UI and offers powerful integration with tools such as Adobe, Autodesk, Salesforce, and Slack, etc.

Apart from this, Google Drive for Business offers unlimited cloud storage, access from any device, offline file access, includes apps like Gmail, Google Keep, Google Sites and more. Google Drive Business also offers enterprise grade access controls, e-discovery for emails, chats and files.

Google Drive features

  • Supports all major file format including images, videos, and documents
  • Offline access to the files in case of no internet connectivity
  • Access to Google suite apps such as Google Docs, Google Sheets, and Google Slides
  • Automatic Sync to backup photos, contacts, messages in android devices
  • Cloud-native collaboration for teams to work on projects
  • Integration with Microsoft Office suite for a better working environment
  • Google suite essential to work a collaborative workspace
  • Zero-knowledge privacy setting which is already customized for maximum protection
  • Fully GDPR, and HIPAA compliant and stores data Google data centers located globally
  • Remote wiping facility in case of device loss and theft
  • App is available on Windows, macOS, Android, and iOS.

Google Drive Enterprise plan costs around $30,000 for 100 users/ year. This plan is essential in case you need specific comparable business features like in Dropbox, for instance, you get LDAP, data loss prevention, end-point management only in the enterprise plan.

Dropbox vs FileCloud

OneDrive

OneDrive by Microsoft started as file hosting and synchronization service in 2007 and since then have seen an upward growth. Microsoft OneDrive office 365 E3 plan (comparable to Dropbox business advanced) offers a lot, but mainly it has seamless native integration with Microsoft Office app. Comparing it with Dropbox, OneDrive offers a huge list of Integrations that can be incorporated into the cloud which further simplifies work and provides a more powerful workspace. You also get access to sharepoint and Microsoft Teams. Core features include anywhere access using OneDrive mobile apps (offline access as well), differential sync to sync only part files, secure file sharing, data encryption in transit/ at rest, share expiry dates, discovery tools and intelligent search functions.

OneDrive features

  • With offline access, you don’t need an active internet connection for accessing your data files
  • All data is protected with SSL encryption that protects data in transit and at rest
  • You can share your files or folders via a link, email, text, etc
  • Use a mobile phone to scan and store paper documents, receipts, business cards, etc and have 24/7 access
  • Comes integrated with Office apps and services
  • Access files from anywhere using OneDrive app
  • Access files on the cloud itself without the need of downloading them
  • Differential sync option for saving files
  • Automatic sync and backup of data for future use
  • Advanced collaboration on the project with co-authoring and editing capabilities
  • Multi-page scan of documents, receipts, and data with OneDrive app
  • Available on the platforms including Mac, Windows, Android, iOS, and Xbox One

OneDrive office 365 E3 plan costs approx. $24,000 for 100 users/ year. For advanced security and compliance features, enterprises may have to opt for E5 plan which will cost extra.

OneDrive enhances teamwork, collaboration and comes with central work hub with Microsoft Teams, task management with Microsoft planner etc. On the security front, OneDrive protects and backs up data and has data loss prevention features to save data from leakages. File auditing and analytics further provide insights into the data security measures.

onedrive alternative

Box

Box Inc is based out in California, founded in 2005 and offers cloud content management (CCM) and file sharing solution mainly designed for organizations and enterprises. Box business plus plan offers unlimited data storage, but for single file uploads, only 5 GB limit is provided.

Some useful features include encryption at rest, custom branding, content management, activity tracking and granular file permissions. Apart from this, the security infrastructure is layered with enterprise grade encryption, redundant data management, and private encryption keys are used to make storage more secure and unique user keys can only access the content.

Box features

  • Secure sharing of files and confidential documents with the option of private encryption keys.
  • Document watermarking to label content
  • Access data with Box even if you are offline
  • Admin rights to manage user activity, storage permissions, and cloud settings
  • Compliant with major security standards including GDPR, HIPAA, and FINRA
  • App available for all major devices
  • Integrations with Microsoft, IBM, Google Apps, Salesforce
  • Share files and folders securely via Encrypted link
  • Two-factor authentication and SSL/TLS protocol to ensure your data is safe
  • Available on Windows, Linux, macOS, and web browsers

Box business plus plan costs $30,000 for 100 users/ year. That’s a lot to pay without some advanced useful features like DLP, Data governance, e-discovery and much more.

Dropbox vs FileCloud

Conclusion:

Dropbox, with its limited storage capability, security woes and high pricing, is no longer a viable option for some of the enterprises with very specific use cases. If you are an enterprise user looking for the best Dropbox alternatives in 2020, your next cloud solution can be anyone of the above.

FileCloud has maximum features to offer at an affordable price and a lot of focus on security and data leak prevention. FileCloud is perhaps the best choice among the Dropbox alternatives with unlimited client accounts and many features only designed to help enterprises collaborate better.

pCloud also focuses on security, but misses some important features compared to other EFSS solutions on the list. Google Drive is a simple to use solution which is an easier choice if your enterprise teams already use Google Drive’s free plans. The interface is fast and Google apps like docs, sheets can make collaboration much easier.

OneDrive is a very powerful enterprise solution with seamless access to Microsoft apps and a great choice if you want your team to keep using all the Microsoft apps, although all other solutions in the list do have integrations with the popular Microsoft apps as well. OneDrive does misses out on important features in the E3 plan, but it is still a great choice for enterprises.

While Box is indeed a top EFSS solution choice with many productivity features, some important features are not available in the business plan and are only available in enterprise plans, which makes Box a costlier choice for enterprises. HIPPA compliance, e-discovery, Box governance, Box keysafe, and DLP are only available in Box enterprise plans.

The Best Way to Transfer Files From China

File Sharing China

China is an economic powerhouse in the modern world today. Many companies in the U.S., Europe, and other parts of the world have Chinese partners that they work with. If your organization falls into this bracket, one of the challenges you may be struggling to deal with is transferring files to China. Internet restrictions in China, commonly referred to as The Great Firewall of China, make it almost impossible to share files with people in China through traditional platforms.

File-sharing platforms like Google Drive is blocked in China. Other platforms like Dropbox, OneDrive, and Wetransfer works occasionally, but they are unreliable and tends to be very slow due to connectivity issues.

This is very frustrating and can affect productivity of employees and companies. You’ll be glad to know that there is a file-sharing solution that works smoothly in China and other parts of the world.

FileCloud Online is the best option for file sharing and syncing with your partners and clients in China. You do not need a virtual private network (VPN) to enjoy super-fast file sharing speed. FileCloud is used by many companies in China and across the globe.

Here are some of the features that you can benefit from when you choose FileCloud for file sharing to China.

1. Send Large Files Without Delay

Sending large files is always an issue even in countries without internet restrictions. In China, this is major problem due to the Great Firewall as well as latency issues. FileCloud allows you to share large files to China without any delays. Broken connectivity and slow transfer rates will no longer be an issue and can result to a smoother workflow and increased productivity. There are also no limitations to the size of the files that you can transfer via FileCloud.

2. Sync Files Across Platforms

FileCloud provides up-to-the-minute syncing of all your files regardless of which operating system (Windows, Mac, or Linux) your clients or colleagues are using to access the platform. With its rapid syncing capability, everyone in your organization can be on the same page and maximize contributions.

3. No VPN Required

Many organizations choose to use VPN when transferring files to and from China. Though VPN works, it is not always reliable. At times, your connection is lost while you are transferring files, thanks to the effectiveness of the Great Firewall. With FileCloud, you do not need a VPN. All you need is access to the FileCloud platform, and you’re good to go.

4. Security

FileCloud understands the importance of security. Therefore, you are provided with a range of tools to protect your data such as encryption of your data (both at rest and in-transit), file locking, two-factor authentication, anti-virus, anti-ransomware and so much more. You can share files privately with only pre-determined contacts and you can have the option to put passwords on some of these files to prevent unauthorized persons from accessing them. You can also restrict the number of times a file can be downloaded and set an expiry date for the files you share.

5. Productivity Tools

FileCloud has a user-friendly interface, so you do not have to struggle to figure out how things work. You can drag and drop to upload files, download multiple files as a zip, preview and edit documents (even DICOM Medical images) in your browser (using Microsoft Office or LibreOffice), search files or folders using keywords, and much more. FileCloud also supports Microsoft Office add-ons as well as Chrome extensions.

You can also benefit from unlimited file versioning when you use FileCloud. This ensures that no data is lost if two people happen to be working on one document at the same time. FileCloud supports activity stream and file comments, which makes it easier for your workers to collaborate.

6. Automation

FileCloud supports automation using the ‘If this, then that’ protocol. Therefore, you can automate some processes and save time. Automation is particularly important when you are working on time-sensitive projects with people in different time zones.

7. Powerful Admin Tools

There are some powerful admin tools on the FileCloud platform, which guarantees that you are always in control of your data. For example, you can remotely delete files from a client’s account or a mobile device if it is compromised. You can also block particular devices from the platform.

FileCloud has a deleted files retention policy, so you can always bring back deleted files if you happen to do so mistakenly. FileCloud also makes auditing easier. You can access audit reports as well as file analytics and reports. The FileCloud platform is compliant with the HIPAA and EU Data Residency rules.

8. Support for Extensions

FileCloud allows you to add third-party apps to the platform to boost productivity. It also provides API support as well as Amazon S3 and OpenStack support. This means you can customize your FileCloud platform according to the specific needs of your organization.

9. Full Customization

FileCloud allows you to customize the platform with your company logo, custom domain, and more. Essentially, you’d be making your FileCloud software an extension of your company. This helps boost your corporate image and professionalism.

All these are just a few reasons why FileCloud is the best option for sharing files with your clients and workers in China. There are many more features that you can benefit from when you choose FileCloud like unlimited file storage on the cloud, unlimited, free accounts for clients, easy mobile access, endpoint backup and so much more. You can also use FileCloud, whether you are hosting your server on-premise or on the cloud.

FileCloud supports multi-tenancy and multiple storage (on-premise and on the cloud). What’s more, you get to enjoy flexible pricing. FileCloud has different pricing options to suit big and small organizations. The platform provides volume discounts as well as special pricing for IT service providers and educational institutions. Visit getfilecloud.com today and check out what you can gain by choosing this platform. FileCloud provides 24/7 support online for case submissions as well as live chat.

CodeLathe Recognized as a Gartner Peer Insights Customers’ Choice for Content Collaboration Platforms for Second Consecutive Time

FileCloud, is excited to share that they were named an April 2019 Gartner Peer Insights Customers’ Choice for Content Collaboration Platforms (CCP). FileCloud has been recognized a second consecutive time for their single platform that enables collaboration and file sharing by their customers.

“We are excited to be named a 2019 Gartner Peer Insights Customers’ Choice for a second consecutive time because we think it is a testament to the world-class product we created specifically to meet the needs of our customers,” said Madhan Kanagavel, CEO of CodeLathe. “FileCloud is committed to offering an innovative solution that enables collaboration and automates every stage of the document lifecycle to ensure it meets regulatory requirements and is scalable for customers of all sizes.”

Gartner defines the Content Collaboration Platforms market as a range of products and services that enable content productivity and collaboration aimed at individuals and teams, inside or outside an organization. CodeLathe’s FileCloud has received more than 100 reviews from end users, garnering an average score of 4.7 on a scale of 1-5 as of April 18, 2019.

“Our Users Love The Accessibility, Our Business Loves The Control! Filecloud has been an awesome tool for us as we need to keep tight control of our data but have to make it accessible for our users. It has the same touch and feel of any cloud storage provider but sits on our infrastructure. Best of both worlds for our business and our users.” said IT Manager with a large ($1B+) services company. Read the full review at Gartner Peer Insights.

FileCloud has more than 1 million users across 90 countries and works with organizations such as NASA, U.S. Army ERDC, Swiss Federal Institute of Intellectual Property and the United Nations Environment Programme that have specific requirements on data ownership, manageability, security, monitoring and regulatory standards.

To read more reviews of CodeLathe FileCloud, visit their page on Gartner Peer Insights.

Some Common Business Problems That VDI Can Solve

You may have heard about virtual desktop infrastructure (VDI), and you’re wondering how it works and whether your company needs it. VDI has the potential to positively affect every part of your business – from coordinating the duties of your employees to improving customer relations. It comes as no surprise that many companies – both big and small – are opting for VDI.

According to a report by Allied Market Research, the value of the market for VDI will climb to about $10,154 million by 2023. Small and medium-sized companies are expected to drive this growth. If you are still on the fence about this technology, then this article was created for you. We’ll look at some common problems in the workplace that VDI can solve.

But before that, I must give you an overview of VDI technology. Typically, companies have different devices which employees use. These devices may be linked to the same network, and workers send information to one another via network sharing, email, and even the cloud.

With VDI, it is entirely different. Yes, your employees would continue using different devices, but with shared resources. Let me explain. At the heart of any VDI network is the data center which contains a powerful computer. Now, you install the VDI app on this computer, and it creates a virtual desktop which your employees can access on any device. But this is not just an image of a desktop. It also gives them access to the hard drive and processing capacity of the device in your data center. Essentially, everyone in your organization would be using the same computer. One of the key advantages of VDI is that your employees can access the network anywhere and anytime.

Common business problems that VDI can solve

1. Security: VDI is the ultimate security solution for any organization. We live in a world where we have to deal with a perpetual threat of getting hacked. With the bring your own device (BYOD) trend, the chances of this are even higher. Not to mention instances when companies hire outside contractors to handle specific tasks. There seems to always be a window that hackers can capitalize on to access your confidential files. However, with VDI, you never have to worry about that.

First off, when your workers are using your VDI platform, no document is stored on their devices. Also, their connection to the VDI network is encrypted at all times. So, even if your worker is browsing on an unsecured network, you have nothing to worry about. At FileCloud, we encrypt your data while at rest and in-transit. We also have an inbuilt ransomware scanner, and you can integrate FileCloud with your antivirus. Since VDI eliminates security threats, you can save money by encouraging the BYOD culture.

2. Flexibility: Flexibility in the workplace can refer to different things. However, in this scenario, we’re referring to the flexibility of allowing your employees to work from anywhere and use any device. As much as we would love to, we can’t control the weather. And it often happens that employees may be unable to reach work on some days due to bad weather or even a personal emergency. Under normal circumstances, this may affect your overall productivity. However, with VDI, your employees can log into their work station from anywhere and complete their tasks as though they were present at the office.

VDI also allows your workers to switch to any device and continue their work without any issues. This is particularly useful in fields like construction. Instead of having your engineers walking around with sheets of papers to access vital information and take notes, they can sign in to your VDI platform on mobile devices like a phone or tablet and use it instead. Not only does this save time, but it also improves efficiency.

3. Record Keeping: It can be a challenge to keep track of the activities of your employees and maintain corporate data. This job can be so complicated that you may have to hire one or two people to focus on it. Record keeping is vital in many fields like finance. State-owned companies are also required to have a record of their data. Instead of having to scramble around at the end of each month to gather files, opt for VDI. Since everyone’s data is saved on the same hard drive in a VDI network, it is much easier to dig up any file that you may need. FileCloud allows you to add metadata to each file, so searching for them is faster.

4. Collaboration: It is not easy to get people working together smoothly like the cogs in a machine. Not only is communication an issue, but workers also have to continually send files between one another. If you have tried sending large files over email or the cloud, you know it can sometimes be a pain to upload them.

VDI solves all these problems and promotes seamless collaboration. There is no limit to the size of the files you can upload on FileCloud. Our platform also allows your workers to leave comments on files and have conversations with their colleagues about the work at hand. That’s not all; we provide an activity stream so each user can see who has accessed a particular file and the changes made. There’s also the option to receive a notification when changes are made to a file. As a result of the features mentioned above and more, FileCloud guarantees smooth collaboration in your workplace.

Key Takeaway

Shifting to VDI can completely change how things work in your organization for the better. It will not only allow you to save time but also save money and boost your security. Whether you are a small or large company, there are so many ways that VDI can benefit you.

Don’t believe the myth that VDI is expensive. That is archaic wisdom. Today, it is possible to shift to VDI without spending a lot of money. For only $10 per month for each user, you can have a VDI network up and running with FileCloud – and you do not even have to set up a server or data center to host your files. If you choose to use your server, the rate is as low as $4.20 per user monthly. It doesn’t get any better than this!

Author : Rahul Sharma