Administrators can customize how new user accounts are created.
In this scenario, you will configure the FileCloud site so that only Administrators can create new accounts.
The settings that you use to configure these scenarios are described in Table1.
ENABLED = opens a window for the user to type in new account information
DISABLED = opens a window explaining that User Account Creation is not allowed
This setting determines the behavior of the New Account button on the User Portal Login page.
If enabled, this setting works with two other settings to determine authentication and approval permissions:
|Allow Account Signups|
Specifies if a user can or cannot create an new FileCloud user account by choosing:
Can Create an Account
Prerequisite: New Account = Enabled
DEFAULT = Local user authentication is allowed
TRUE = Local user can create their own account
Cannot Create an Account
FALSE = Local user cannot create their own account
This setting controls if the user can create a new account. By default, the account is disabled until an administrator approves it. If you want the account to be automatically approved, use the Automatic Account Approval settings.
Do I choose DEFAULT or TRUE?
|Automatic Account Approval|
(Default) 0 = The account created by the user is DISABLED by default. It requires Admin approval to assign FULL or GUEST access to the account.
1 = The new user account is automatically approved with FULL access.
2 = The new user account is automatically approved with GUEST access.
3 = The new user account is automatically approved with LIMITED access.
This setting works with the Allow Account Signups setting to determine:
For smaller organizations or high security sites, you can configure this option so that when a user creates a new account it is disabled until it is approved by the administrator.
For larger organizations, it might not be practical to have the administrator approve every account created and so you can use the automatic account approval settings.
The scenario where only an administrator creates a new FileCloud account is described in Table 2.
Only an Admin can create User accounts
Customization settings, Login tab
New Account button = DISABLED
Settings option, Admin tab
Allow Account Signups = FALSE
Automatic Account Approval = 0
In this scenario, if you disable the New Account button, then the other settings can be left set to their defaults.
To configure these settings:
- Log into the Admin Portal.
- In the left menu panel, click Customization.
- On the General tab, click the Login tab.
- Next to Show New Account Button, make sure the checkbox is not selected.
- FileCloud server will not display the New Account button in the User Portal.