In the User Portal, a user can click on the root folder, My Files, and select Share. This is a security threat and should not be allowed.
In FileCloud Server version 19.1 and later:
- in the User Portal, when a user clicks on the root folder, My Files, they no longer have the Sharing option.
When a user wants to share a file or folder, administrators can decide which options should be automatically selected.
These settings are really just a recommendation and can be changed by the user, unless you disable the ability to change the defaults.
Setting this option tells FileCloud Server what type of share to automatically select when a user shares a file or folder.
- Applicable only when Global Share Mode is set to Allow All Shares
- This type can be changed by the user unless Disallow Default Share Settings Change is set.
Allows users to share with anyone who has the link to the share.
Allows users to share with anyone who has the link and can log in to a FileCloud account.
Password Protected Share
Forces users to create a password when sharing a file or folder.
To set the Default Share Type:
Administrators can allow users to share files and folders for as long as they exist, or you can set a suggested number of days that a share remains active by default.
- Using a value of 0 means that unless changed by a user, shares do not expire.
- This setting can be changed by the user unless Disallow Default Share Settings Change is set.
To set the Share Expiry default:
Administrators can allow users to upload files into a shared folder no matter how big it is, or you can set a suggested size limit.
- You can set a maximum size limit in any of the following units: B, KB, MB, GB.
- Using a value of 0 means that users can upload files into a shared folder no matter how big it is.
- This setting can be changed by the user in the shared folder settings.
To set the Max Upload size default for Shares:
You can check Disable sharing to groups for Private shares to hide the Group option when users share a file or folder.
To disable users from sharing to groups:
There are two settings that work together to determine if a user is allowed or not allowed to change share settings from Allow Everyone to Allow Selected Users/Groups or from Allow Selected Users/Groups to Allow Everyone.
By default, users are allowed to change default share settings :
To force all users to share files and folders with the default settings you have configured, you must:
Go to Settings > Misc > Share and check the Disallow Default Share Settings Change option:
- Open a browser and log in to the Admin Portal.
- From the left navigation pane, under Settings, select Settings.
- Select the Misc. tab, and then the Share sub-tab.
- Under Sharing Settings, next to Disallow Default Share Settings Change, select the checkbox.
- Click Save.
- Go to Settings > Policies, and choose the User Policy tab, and edit the global user policy.
Then, change the Disallow Default Share Settings Change option to Yes.
To override the block to change share settings for one or more users:
- Go to Settings > Policy and create a policy and assign it only to the users who can change share settings.
- In the policy, go to the User Policy tab, and set the Disallow Default Share Settings Change option to No.
After a user opens a browser and logs in to the User Portal, they can share a folder privately.
- This share has the ability to be shared again by members.
- Share owners can also designate another user to manage those re-shares of the original shared folder by selecting the Allow Manage option.
If the folders being shared are in Network Folders, and there are a large number of shares and users working with Network Folders, displaying a list of shares may take too long or even timeout.
Now you can configure FileCloud to disable the Allow Manage option for shares in Network Folders to decrease the time it takes to display the list of shares.
- TONIDOCLOUD_MANAGE_SHARE_ENABLE is a new config that can be set to 0 to completely disable the Allow Manage sharing option for Network Folders.
To disable the Allow Manage option for Network Folders:
- Open the following file for editing:
2. Add the following line:
In the User portal, the Direct Link action is available when users select a file or folder in Team Folders or Shared with Me:
Beginning in FileCloud 20.2, you can configure FileCloud to hide the Direct Link action.
To hide the Direct Link action:
Open the following file for editing:
Add the following line:
When a user selects a file or folder in Team Folders or Shared with Me, the direct link option no longer appears.