Page tree
Skip to end of metadata
Go to start of metadata

It is important to note that not all actions are compatible with all conditions and it is up to the user to determine and setup correct workflows.

Once you select a Condition, compatible Actions can be selected.

  • Actions are performed if the associated Condition is triggered. 

 Some Actions may require you to specify parameters, such as a specific date or time.


 Where do I set up the Action?

When you create a new Workflow, after you select a condition and specify parameters, then you can select an Action.


 Where do I add my parameters?

After you select an Action, then you can enter any parameters, such as a date or time.

If you need more information about what parameters are required, look below the Required Parameters box.


Which Condition Did You Choose?

Client App Conditions and Actions


 If any new client app connects


Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify User(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email. Admin and user will be automatically notified. Provide additional email if required to be notified. 
comma_separated_email_id - email ids in comma separated format

Block the device for admin approvalNo parameters are required for this actionBlocks the device and require admin to approve the device. 

File Condition and Actions


 If a file is created

Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify the file actions to user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the file and the action performed
comma_separated_email_id - email ids in comma separated format

Copy the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}

Copies files. 
target_path - path to copy the file to.

  • This path must be in the same storage type
  • Files cannot be copied from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Delete the file(s)
"excluded_users":"user1,user2,user3" 

}

Deletes matching files.

If excluded_users list is specified, then files owned by those users won't be deleted.

If "delete_empty_folders":true is specified, then if all of the files in a folder are deleted, the folder is deleted also.

Move the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}
Moves files. 
target_path - Path to the new file location (where it should be moved). 
  • This path must be in the same storage type
  • Files cannot be moved from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Verify file integrity and generate admin alert on mismatch{
"ignore_file_size_in_mb":"10 "
}

Attempts to identify the file type based on its content and checks if it matches the extension.

  • If the file type does not match, then generate admin portal alert.

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Verify file integrity and delete on mismatch {
"ignore_file_size_in_mb":"10"
}

Attempts to identify file type based on its content and checks if it matches its mime type.

  • A MIME type is a string identifier composed of two parts: a "type" and a "subtype".
  • If the file type does not match, then
    • the latest version is deleted
    • users listed in the parameter are notified

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Run a report{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run

 If a file is updated

Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify the file actions to user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends email with information about the file and the action performed
comma_separated_email_id - email ids in comma separated format

Copy the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}

Copies files. 
target_path - path to copy the file to.

  • This path must be in the same storage type
  • Files cannot be copied from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Delete the file(s)
"excluded_users":"user1,user2,user3" 
}

Deletes matching files.

If excluded_users list is specified, then files owned by those users won't be deleted.

If "delete_empty_folders":true is specified, then if all of the files in a folder are deleted, the folder is deleted also.


Move the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}
Moves files. 
target_path - Path to the new file location (where it should be moved). 
  • This path must be in the same storage type
  • Files cannot be moved from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

files. 
Verify file integrity and generate admin alert on mismatch{
"ignore_file_size_in_mb":"10 "
}

Attempts to identify the file type based on its content and checks if it matches the extension.

  • If the file type does not match, then generate admin portal alert.

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Verify file integrity and delete on mismatch {
"ignore_file_size_in_mb":"10"
}

Attempts to identify file type based on its content and checks if it matches its mime type.

  • A MIME type is a string identifier composed of two parts: a "type" and a "subtype".
  • If the file type does not match, then
    • the latest version is deleted
    • users listed in the parameter are notified

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Run a report{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run

 If a file is deleted

Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify the file actions to user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the file and the action performed
comma_separated_email_id - email ids in comma separated format

Copy the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}

Copies files. 
target_path - path to copy the file to.

  • This path must be in the same storage type
  • Files cannot be copied from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Delete the file(s)
"excluded_users":"user1,user2,user3" 
}

Delete matching files.

If excluded_users list is specified, then files owned by those users won't be deleted.

If "delete_empty_folders":true is specified, then if all of the files in a folder are deleted, the folder is deleted also.


Move the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}
Moves files. 
target_path - Path to the new file location (where it should be moved). 
  • This path must be in the same storage type
  • Files cannot be moved from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

files. 

Verify file integrity and generate admin alert on mismatch{
"ignore_file_size_in_mb":"10 "
}

Attempts to identify the file type based on its content and checks if it matches the extension.

  • If the file type does not match, then generate admin portal alert.

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Verify file integrity and delete on mismatch {
"ignore_file_size_in_mb":"10"
}

Attempts to identify file type based on its content and checks if it matches its mime type.

  • A MIME type is a string identifier composed of two parts: a "type" and a "subtype".
  • If the file type does not match, then
    • the latest version is deleted
    • users listed in the parameter are notified

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Run a report{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run

 If file is downloaded

Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify the file actions to user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the file and the action performed
comma_separated_email_id - email ids in comma separated format

Copy the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}

Copies files. 
target_path - path to copy the file to.

  • This path must be in the same storage type
  • Files cannot be copied from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Delete the file(s)
"excluded_users":"user1,user2,user3" 
}

Deletes matching files.

If excluded_users list is specified, then files owned by those users won't be deleted.

If "delete_empty_folders":true is specified, then if all of the files in a folder are deleted, the folder is deleted also.


Move the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}
Moves files. 
target_path - Path to the new file location (where it should be moved). 
  • This path must be in the same storage type
  • Files cannot be moved from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Verify file integrity and generate admin alert on mismatch{
"ignore_file_size_in_mb":"10 "
}

Attempts to identify the file type based on its content and checks if it matches the extension.

  • If the file type does not match, then generate admin portal alert.

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Verify file integrity and delete on mismatch {
"ignore_file_size_in_mb":"10"
}

Attempts to identify file type based on its content and checks if it matches its mime type.

  • A MIME type is a string identifier composed of two parts: a "type" and a "subtype".
  • If the file type does not match, then
    • the latest version is deleted
    • users listed in the parameter are notified

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Run a report{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run

 If file was not modified for specified days

Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify the file actions to user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the file and the action performed
comma_separated_email_id - email ids in comma separated format

Copy the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}

Copies files. 
target_path - path to copy the file to.

  • This path must be in the same storage type
  • Files cannot be copied from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Delete the file(s)
"excluded_users":"user1,user2,user3" 
}

Deletes matching files.

If excluded_users list is specified, then files owned by those users won't be deleted.

If "delete_empty_folders":true is specified, then if all of the files in a folder are deleted, the folder is deleted also.


Move the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}
Moves files. 
target_path - Path to the new file location (where it should be moved). 
  • This path must be in the same storage type
  • Files cannot be moved from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

files. 
Verify file integrity and generate admin alert on mismatch{
"ignore_file_size_in_mb":"10 "
}

Attempts to identify the file type based on its content and checks if it matches the extension.

  • If the file type does not match, then generate admin portal alert.

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Verify file integrity and delete on mismatch {
"ignore_file_size_in_mb":"10"
}

Attempts to identify file type based on its content and checks if it matches its mime type.

  • A MIME type is a string identifier composed of two parts: a "type" and a "subtype".
  • If the file type does not match, then
    • the latest version is deleted
    • users listed in the parameter are notified

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Run a report{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run

 If file is added or updated

Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify the file actions to user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the file and the action performed
comma_separated_email_id - email ids in comma separated format

Copy the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}

Copies files. 
target_path - path to copy the file to.

  • This path must be in the same storage type
  • Files cannot be copied from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

files. 

Delete the file(s)
"excluded_users":"user1,user2,user3" 
}

Deletes matching files.

If excluded_users list is specified, then files owned by those users won't be deleted.

If "delete_empty_folders":true is specified, then if all of the files in a folder are deleted, the folder is deleted also.


Move the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}
Moves files. 
target_path - Path to the new file location (where it should be moved). 
  • This path must be in the same storage type
  • Files cannot be moved from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

files. 
Verify file integrity and generate admin alert on mismatch{
"ignore_file_size_in_mb":"10 "
}

Attempts to identify the file type based on its content and checks if it matches the extension.

  • If the file type does not match, then generate admin portal alert.

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Verify file integrity and delete on mismatch {
"ignore_file_size_in_mb":"10"
}

Attempts to identify file type based on its content and checks if it matches its mime type.

  • A MIME type is a string identifier composed of two parts: a "type" and a "subtype".
  • If the file type does not match, then
    • the latest version is deleted
    • users listed in the parameter are notified

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Run a report{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run


Folder Conditions and Actions


 If a folder is created

Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify the file actions to user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the folder and the action performed
comma_separated_email_id - email ids in comma separated format

Copy the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}

Copies files. 
target_path - path to copy the file to.

  • This path must be in the same storage type
  • Files cannot be copied from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Delete the file(s)
"excluded_users":"user1,user2,user3" 
}

Deletes the folder.

If excluded_users list is specified, then files owned by those users won't be deleted.

If "delete_empty_folders":true is specified, then if all of the files in a folder are deleted, the folder is deleted also.


Verify file integrity and generate admin alert on mismatch{
"ignore_file_size_in_mb":"10 "
}

Attempts to identify the file type based on its content and checks if it matches the extension.

  • If the file type does not match, then generate admin portal alert.

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Verify file integrity and delete on mismatch {
"ignore_file_size_in_mb":"10"
}

Attempts to identify file type based on its content and checks if it matches its mime type.

  • A MIME type is a string identifier composed of two parts: a "type" and a "subtype".
  • If the file type does not match, then
    • the latest version is deleted
    • users listed in the parameter are notified

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Run a report{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run

 If a folder is deleted

Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify the file actions to user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the folder and the action performed
comma_separated_email_id - email ids in comma separated format

Copy the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}

Copies files. 
target_path - path to copy the file to.

  • This path must be in the same storage type
  • Files cannot be copied from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Delete the file(s)
"excluded_users":"user1,user2,user3" 
}

Deletes the folder.

If excluded_users list is specified, then files owned by those users won't be deleted.

If "delete_empty_folders":true is specified, then if all of the files in a folder are deleted, the folder is deleted also.


Move the file(s) to some location{ 
"target_path":"/usera/folderb/", 
"allow_overwrite":"1"
}
Moves files. 
target_path - Path to the new file location (where it should be moved). 
  • This path must be in the same storage type
  • Files cannot be moved from managed storage to network shares or vice versa.

allow_overwrite - (Added in FileCloud 20.1) Optional. Allow file to overwrite existing files with the same name in the target path. If allow_overwrite is not included, overwrites are allowed.

Verify file integrity and generate admin alert on mismatch{
"ignore_file_size_in_mb":"10 "
}

Attempts to identify the file type based on its content and checks if it matches the extension.

  • If the file type does not match, then generate admin portal alert.

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Verify file integrity and delete on mismatch {
"ignore_file_size_in_mb":"10"
}

Attempts to identify file type based on its content and checks if it matches its mime type.

  • A MIME type is a string identifier composed of two parts: a "type" and a "subtype".
  • If the file type does not match, then
    • the latest version is deleted
    • users listed in the parameter are notified

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Run a report{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run


User Account Conditions


 If a user's last login is older than ...

Compatible Actions 

Workflow Actions                                 Required ParametersDescription

Run a report
{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run

Notify the user that the account may be deactivated soonNoneNotifies the user that the account may be disabled or deleted due to inactivity.
Disable user account
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Disables the user account and then sends an email with information about the action performed. 
comma_separated_email_id - email IDs in comma separated format
Delete user account
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Deletes the user account and then sends an email with information about the action performed.  
comma_separated_email_id - email IDs in comma separated format
Change user status{
"user_status":"USER_ACCOUNT_LIMITED_ACCESS",
"comma_separated_email_id":"xyz@a.com,abc@b.com",
"donot_email_user":"0"
}

user_account_type - type of account. You must use one of the following values:

  • USER_ACCOUNT_ANY
  • USER_ACCOUNT_FULL_ACCESS
  • USER_ACCOUNT_GUEST_ACCESS
  • USER_ACCOUNT_LIMITED_ACCESS 

comma_separated_email_id - email IDs in comma separated format

donot_email_user (Optional) - prevents an email from being sent to the user when the account is disabled

  • 1 = Does not send an email
  • 0 = Sends an email
  • If nothing is specified, the default is 0
Generate an email report
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the action performed
comma_separated_email_id - email ids in comma separated format
Notify user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the action performed
comma_separated_email_id - email ids in comma separated format



 If a new user is created

Compatible Actions 

Workflow ActionsRequired ParametersDescription

Run a report
{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run

Notify the user that the account may be deactivated soonNoneNotifies the user that the account may be disabled or deleted due to inactivity.
Disable user account
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Disables the user account and then sends an email with information about the action performed. 
comma_separated_email_id - email IDs in comma separated format
Delete user account
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Deletes the user account and then sends an email with information about the action performed.  
comma_separated_email_id - email IDs in comma separated format
Change user status{
"user_status":"USER_ACCOUNT_LIMITED_ACCESS",
"comma_separated_email_id":"xyz@a.com,abc@b.com",
"donot_email_user":"0"
}

user_account_type - type of account. You must use one of the following values:

  • USER_ACCOUNT_ANY
  • USER_ACCOUNT_FULL_ACCESS
  • USER_ACCOUNT_GUEST_ACCESS
  • USER_ACCOUNT_LIMITED_ACCESS 

comma_separated_email_id - email IDs in comma separated format

donot_email_user (Optional) - prevents an email from being sent to the user when the account is disabled

  • 1 = Does not send an email
  • 0 = Sends an email
  • If nothing is specified, the default is 0
Generate an email report
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the action performed
comma_separated_email_id - email ids in comma separated format
Notify user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the action performed
comma_separated_email_id - email ids in comma separated format




Other Conditions


 If a comment is added

(lightbulb) Comments can be added to both files and folders.

Compatible Actions

Workflow ActionsRequired ParametersDescription
Notify the file actions to user(s)
"comma_separated_email_id":"xyz@a.com,abc@b.com" 
}
Sends an email with information about the folder and the action performed
comma_separated_email_id - email ids in comma separated format

Copy the file(s) to some location
"target_path":"/usera/folderb/" 
}

Copy folders. 
target_path - path to copy the folder to.

  • This path must be in the same storage type
  • Folders cannot be copied from managed storage to network shares or vice versa.
Delete the file(s)
"excluded_users":"user1,user2,user3" 
}

Delete the file.

If excluded_users list is specified, then files owned by those users won't be deleted.

If "delete_empty_folders":true is specified, then if all of the files in a folder are deleted, the folder is deleted also.


Move the file(s) to some location
"target_path":"/usera/folderb/" 
}
Move folders. 
target_path - Path to the new folder location (where it should be moved). 
  • This path must be in the same storage type
  • Folders cannot be moved from managed storage to network shares or vice versa.
Verify file integrity and generate admin alert on mismatch{
"ignore_file_size_in_mb":"10 "
}

Attempts to identify the file type based on its content and checks if it matches the extension.

  • If the file type does not match, then generate admin portal alert.

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Verify file integrity and delete on mismatch {
"ignore_file_size_in_mb":"10"
}

Attempts to identify file type based on its content and checks if it matches its mime type.

  • A MIME type is a string identifier composed of two parts: a "type" and a "subtype".
  • If the file type does not match, then
    • the latest version is deleted
    • users listed in the parameter are notified

Optional

ignore_file_size_in_mb: - Do not scan files larger than this limit specified in Mega Bytes

Run a report{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run


 Perform an action periodically at specified time and interval

Compatible Actions 

Workflow ActionsRequired ParametersDescription

Run a report
{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run



 Perform an action on the specified date

Compatible Actions 

Workflow ActionsRequired ParametersDescription

Run a report
{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run



 Perform an action periodically

Compatible Actions 

Workflow ActionsRequired ParametersDescription

Run a report
{
"report_name":"my_report",
"comma_separated_email_id":"a@x.com,b@y.com"
}

Opens a saved report, runs it, and then sends the results in email.

(lightbulb) This action requires you to have already created the report from the Admin dashboard.

Create a Custom Report

report_name: Name of the report to run. The report must already be created in the reports section and that exact report name must be provided here.

comma_separated_email_id: Comma separated email ids to be notified after report is run



 If share has not been accessed for specified days

Compatible Actions

Workflow ActionsRequired Parameters                                                Description                                                                                                                                                                                                            
Delete the share(s)None

Delete the share.

  • No labels