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The ability to share publicly but still require a password to access the share is available in FileCloud Server version 13.0 and later.

The Show Password option is available in FileCloud Server version 20.1 and later.

You can share a file with any user, even one without a FileCloud account, by giving them the link. For additional security you can require that a user enter a password before accessing a file.

(lightbulb) This option is not available for sharing a file privately with a user who already has a FileCloud account.

To require a password when you share a file, in Advanced Share options, you must change the Password setting from No to Yes.

  • FileCloud will create a randomly-generated strong password, or you can set your own.
  • When you share this link through the FileCloud email template, the password information is included in the email. 

To share a file with everyone without restrictions:

  1. In the system tray, right-click the FileCloud Drive icon and select Open Folder.
    Your Drive folder opens in file explorer.
  2. In the folder, right-click the file and then select Share FileCloud Drive Link.
    The Quick Share window opens.
  3. Click the Advanced button.
    The Advanced Share window opens.
  4. Across from Password, click No.

    Password settings open at the bottom of the Advanced Share window.

  5. Select Yes. 
    A randomly generated password appears in masked format:

  6. To display the password in the Advanced Share window, check Show Password.
  7. You may change the password.
  8. Close the password settings.

    The following message appears on the Advanced Share window.

  9. Click here to save your changed settings.

  10. To send a share email, across from the share link, click the circles and then click the email icon.

    The email message displays the password, and the user will be prompted to enter it to access the shared file.

  11. To send the password using a different method, copy it and paste it into the application you want to use.

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