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Administrators can create groups of users in FileCloud Server. Creating groups allows setting network share access and sharing of files and folders.

An automatic group called "EVERYONE" is created by default for every FileCloud installation. This is a special group that contains all active users in the FileCloud system.

Be sure to set a valid email address for the group in the group details OR delete the group if "EVERYONE" is not needed)

Limited User accounts cannot be members of FileCloud Groups

Every group contains the following attributes

  • Group Name - Name assigned by the Administrator
  • Group Members - List of users that are part of the group
  • Group Email - Email address associated with the group

Once a group is created,  they can be populated with users using one of the following methods:

  • Manually adding users that are already in the FileCloud system. 
  • Importing members of a group from an external AD server.


 Show me where to manage groups in the Admin Portal

Figure 1. Managing Groups in the Admin Portal


What do you want to do?


 Create a FileCloud Group


To create a group: 

  1. Open a browser and log on the Admin Portal.
  2. On the left control panel, click on Groups
  3. Click the Add Group button.
  4. Type in the name of the group.
  5. To save your changes, click Update.


 Add FileCloud Users to a Group

This method requires the user account to already exist in you local FileCloud Server system.



To add FileCloud users to a group: 

  1. Open a browser and log on to the Admin Portal.
  2. On the left control panel, click Groups
  3. Select the Group that you want to add users to, and then click the Edit Group icon .
  4. On the Group Details screen, click Manage Members.
  5. On the Manage Group Members screen, In Available Users, select a user.
  6. To move the user to the Group Members box, click the right arrow.
  7. Repeat steps 4-5 to add all the users that should belong to this group, and then click Close
  8. To save your changes, click Update.
 Import Active Directory Users to a FileCloud Group

You can also import users from an Active Directory into a FileCloud group.

The ability to automatically remove users not in a group during AD group import is available in FileCloud version 18.2

During AD import, if a user is not in a group, the account is not removed automatically from the FileCloud group. This logic is based on the scenario where an administrator manually adds other users, not in the group, and those users should not be removed.

However, for a scenario where an enterprise uses a large number of temporary workers, such as a construction company that uses a large number of contractors, if they import a large number of users based on groups, when a contractors are no longer employed and, and therefore not a member of that group, you can now select a checkbox on the AD Group Members Import dialog box called Remove members not found in AD group. This allows admins who need to remove accounts on import to do so automatically. If you have manually created accounts that you don't want deleted but aren't a member of a group, then you would not select this option and the accounts will be imported.


(lightbulb) You can enable FileCloud to automatically sync up with AD groups on a periodic basis.

  • The first time manual import of members from AD group with FileCloud Group will be done.
  • In the future, new members added to the AD group will be synced automatically to the FileCloud group as well. 
  • Syncing with AD groups happens only every 24 hours.

You need to setup and enable Cron Job or Windows Task Scheduler for this function to work correctly.



(warning) You must Setup and Verify Active Directory Settings before completing the following steps.

To add AD users to a FileCloud group: 

  1. Open a browser and log on to the Admin Portal.
  2. On the left control panel, click Groups
  3. Select the Group that you want to add users to, and then click the Edit Group icon .
  4. On the Group Details screen, click Manage Members.
  5. On the Manage Group Members screen, click AD Group Import.
  6. On the AD Group Members Import screen, type in the AD Group Name you want to import.
  7. To enable FileCloud to automatic sync up with AD groups on a periodic basis, select the Automatic Sync checkbox.
  8. To import users, click Import.



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