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FileCloud supports provisioning additional admin accounts that can access and manage the FileCloud admin dashboard. 

Master Admin. The Admin account that is created when FileCloud is installed. There is only one Master Admin account in FileCloud.

Admin User. User accounts that can access the FileCloud admin interface.

Operation. An action that an admin account can perform within the FileCloud admin interface. For example User Management, RMC Management, Group Management.


On this page:

Create an Admin Account

In order to create or manage an admin account, you must login as a Master admin or be an admin user with Administrator operations enabled. 

To configure a user as an admin user:

1. Promote a user to be an admin.


Either:

  • In the navigation bar, click Admins , then click Add Admin.

    The Manage Admins dialog box opens.
  • Slide a user from the Available Users column to the Admin column.
  • Click Close.

OR

  • In the navigation bar, click Users, and then click the edit icon to the right of the user.

    The User Details dialog box opens.
  • Check Admin User.
  • Click Save.

2. If you are not already in the Manage Admin page, in the navigation panel, click Admins.

3. In the Select Admin User drop-down list, choose the new admin user. 
    A list of operations that you can assign to the admin user appears. By default all of the operations are unchecked.
   

4. Check all of the operations that you want to assign to the user.
    See the table below for definitions of the operations.

Definitions of Operations

Each of the following operations refers to a functional area that appears in the navigation bar in the FileCloud Admin interface.

OperationDescription
AlertAlert item on the admin interface is visible. Authorization to View and Clear Alerts in admin interface.
AuditAudit item on the admin interface is visible. Authorization to View, Delete and Export Audit Records.
CustomizationCustomization item on the admin interface is visible. Authorization to Customize FileCloud interface.
Device ManagementDevices item on the admin interface is visible. Authorization to View, Remove and Manage Devices.
EncryptionManage Encryption at Rest settings.
Federated SearchSupport to perform federated search through the admin interface
FilesManage Files User detail - Manager User is visible. Authorization to View and Download User Files.
Folder PermissionsManage Folder Level Permissions. Authorization to View and Manage Folder Permissions
GroupsGroups menu item on the admin interface is visible. Authorization to View, Create, Modify and Delete Groups. Manage Group Members. Import Group Members from Active Directory.
LocksManage Locks on Files and Folders in FileCloud
Manage AdministratorsAllows promoted admin users to manage the permissions of other promoted admin users.
MetadataAdd, update and manage metadata set definition, attributes and permissions.
Network ShareNetwork Folders item on the admin interface is visible. Authorization to View, Create, Modify and Delete Network Folders. Manager User and Group Access to Network Folders.
NotificationsNotifications menu item on the admin interface is available. Add, edit, and delete notification rules.
ReportsReports menu item on the admin interface is available. Add, Execute, edit and delete Reports
RetentionRetention menu item on the admin interface is available. Add, edit, and delete retention policies.
Rich DashboardView Rich dashboard view including tables and graphs on the admin UI dashboard.
SettingsSettings item on the admin interface is visible. Authorization to View and Modify FileCloud Settings.
Smart ClassificationSmart Classification menu item on the admin interface is available. Add, update, and run content classification rules.
Smart DLPSmart DLP menu item on the admin interface is available. Add, edit, and delete DLP rules.
SystemSystem item on the admin interface is visible. Authorization to run system checks, install check, generate logs and UPGRADE FileCloud to new version.
Team FoldersSet up Team Folders, Add, edit, delete and manage team folder and corresponding permissions.
User ShareUser Shares item on the admin interface is visible. Authorization to View, Modify and Delete User Shares.
UsersUsers menu item on the admin interface is visible.  Authorization to View, Create, Modify and Delete Users. Import New Users. Reset Password for Users.
WorkflowWorkflow menu item on the admin interface is visible. Add, edit and delete workflows on FileCloud


Admin users can login into admin portal using either their username or email id. They can access only the functional areas that have been authorized by the master admin. 

2FA Settings for Promoted Admins

When a user is configured as an admin user, if 2FA is enabled for admins, by default, the 2FA delivery mode set for the user account (in the user's policy) is used for the Admin account. If the setting TONIDOCLOUD_2FA_ADMIN_FLOW_FOR_PROMOTED_ADMINS is enabled, the 2FA method set for administrators is used for the admin account.

To use the 2FA method set for administrators:

  1. Open the configuration file:
    Windows: XAMPP DIRECTORY/htdocs/config/cloudconfig.php
    Linux: /var/www/config/cloudconfig.php
  2. To use the 2FA method set for administrators, add the line:

    define("TONIDOCLOUD_2FA_ADMIN_FLOW_FOR_PROMOTED_ADMINS", true);


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