Managing Metadata

Metadata functionality is available in FileCloud 18.1 and later.

Built-In metadata sets for Images and Document Life Cycles are available in FileCloud 19.1 and later.

Administrators can manage data that provides additional information about files and folders available in FileCloud using Metadata.

FileCloud defines two levels of metadata definition:

Attribute - defines a single piece of information that user can specify for file or folder.
Metadata set - a group of related attributes with additional properties and settings. It works as a container for attributes.

See a Description of Metadata Terms

Figure 1. Metadata Terms

File Object

Metadata

Attribute

Metadata Set

Tag

Every file and folder that exists in FileCloud.

Information about the file data.

Describes files and folders available in the system.

A single piece of information that describes the File Object.

In FileCloud attributes are defined as a part of the metadata set.

A set of metadata attributes that might be logically grouped and can be attached as a single entity to File Objects.

a special type of attribute (referred to as the Array attribute type) that allows users to provide multiple custom values for each File Object.

For example:

For example:

For example:

For example, resumes will always have:

For example:

HR wants to tag a resume status as:

FileCloud supports the following types of Metadata Sets:

TYPE

DESCRIPTION

SETS AVAILABLE

Default

This a special type of metadata set that is automatically associated with every single File Object when it is created, copied, uploaded, etc.

For already existing File Objects it will be associated when the file / folder is accessed for the first time.
Exactly one Default Set exists in FileCloud - it cannot be deleted, renamed or disabled, but administrators can customize attributes and permissions.
Out of the box it is shipped with a single predefined attribute of Array type - Tags.

Defaults

Built-In

These are metadata sets that have been created for you.