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Info

Metadata functionality is available in FileCloud 18.1 and later.

Built-In metadata sets for Images and Document Life Cycles are available in FileCloud 19.1 and later.

A built-In metadata set for Microsoft Office Tag Metadata is available in FileCloud 20.1 and later.

Administrators can manage data that provides additional information about files and folders available in FileCloud using Metadata.

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FileCloud supports the following types of Metadata Sets:

TYPEDESCRIPTIONSETS AVAILABLE
Default

This a special type of metadata set that is automatically associated with every single File Object when it is created, copied, uploaded, etc.

  • For already existing File Objects it will be associated when the file / folder is accessed for the first time.
  • Exactly one Default Set exists in FileCloud - it cannot be deleted, renamed or disabled, but administrators can customize attributes and permissions.
  • Out of the box it is shipped with a single predefined attribute of Array type - Tags.
Defaults
Built-In

These are metadata sets that have been created for you.

  • Administrators can edit the attributes
  • Administrators can choose to disable the use of this metadata
  • Image Metadata
  • Document Life Cycle Metadata
  • Microsoft Office Tag Metadata
Custom Metatdata SetThis is a fully customizable set of metadata, defined by the administrator.As many as you want to create


Expand
titleHow do I allow users to tag their files?

You must specify which users can access the Metadata attributes. If you do not add them, then the user will not be able to add a tag to their file. 

Manage Metadata Permissions

What Type Do You Want to Work With?

Image Removed Default Metadata

Image Removed Built-In Metadata

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Info

Starting with FileCloud Version 20.1, by default, FileCloud files and folders stored on S3 and Azure cannot be downloaded for extraction if they are over 100MB. You may change the default size permitted for download using the procedure under Allowed Memory Size Exhausted on the Troubleshooting Metadata page.


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