Metadata functionality is available in FileCloud 18.1 and later.
data that provides additional information about files and folders available in FileCloud using Metadata.
Administrators can manage
|title||See a Description of Metadata Terms|
Figure 1. Metadata Terms
Every file and folder that exists in FileCloud.
Information about the file data.
Describes files and folders available in the system.
A single piece of information that describes the File Object.
In FileCloud attributes are defined as a part of the metadata set.
A set of metadata attributes that might be logically grouped and can be attached as a single entity to File Objects.
|a special type of attribute (referred to as the Array attribute type) that allows users to provide multiple custom values for each File Object.|
- Lives in the Human Resources Folder
- Has a created date
- Has a modified date
- the candidate's photo in their resume
For example, resumes will always have:
HR wants to tag a resume status as:
- New Hire
FileCloud supports two the following types of Metadata Sets:
This a special type of metadata set that is automatically associated with every single File Object when it is created, copied, uploaded, etc.
- For already existing File Objects it will be associated when the file / folder is accessed for the first time.
- Exactly one Default Set exists in FileCloud - it cannot be deleted, renamed or disabled, but administrators can customize attributes and permissions.
- Out of the box it is shipped with a single predefined attribute of Array type - Tags.
These are metadata sets that have been created for you.
- Administrators can edit the attributes
- Administrators can choose to disable the use of this metadata
|title||When did each built-in metadata set become available?|
|Versions for Built-in Metadata|
|Versions for Built-in Metadata|
- Image metadata
- Document Life Cycle metadata
- Microsoft Office Tag metadata
- Color Tag metadata
- PDF Tag metadata
- AIP Sensitivity Label metadata
|Custom Metatdata Set||This is a fully customizable set of metadata, defined by the administrator.|
|As many as you want to create|
|title||Delete a Set Definition|
Default Metadata Set cannot be removed.
You cannot undo or revert this deletion.
To delete an existing Custom metadata set definition:Log in to the Admin Portal.In the Home navigation panel on the left side, under Misc., select Metadata.In the Manage Metadata Sets section, select the one you want to grant access, and then click the delete icon .
|title||View the Metadata Set Definition List|
The metadata set definitions screen displays the list of defined metadata sets. The filter text box can be used to filter the metadata sets based on the metadata name. The individual metadata set on the metadata list can be viewed, edited and deleted. New metadata sets can be added by clicking the Add Metadata Set button and filling in the metadata set definition form.
Create a new Set Definition
Edit an existing Set Definition
|How do I allow users to tag their files?|
You must specify which users can access the Metadata attributes. If you do not add them, then the user will not be able to add a tag to their file.
Manage Metadata Permissions
Starting with FileCloud Version 20.1, by default, FileCloud files and folders stored on S3 and Azure cannot be downloaded for extraction if they are over 100MB. You may change the default size permitted for download using the procedure under Allowed Memory Size Exhausted on the Troubleshooting Metadata page.
|FileCloud Videos||FileCloud Blogs|
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