Page tree

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
Info

Metadata functionality is available in FileCloud 18.1 and later.

Administrators can manage data that provides additional information about files and folders available in FileCloud using Metadata.

...

Expand
titleSee a Description of Metadata Terms

Figure 1. Metadata Terms


Image ModifiedFile Object

Image Modified

Image ModifiedMetadata

Image Modified

Image ModifiedAttribute

Image Modified

Image Modified

Metadata Set

Image Modified

Image ModifiedTag

Every file and folder that exists in FileCloud.




Information about the file data.

Describes files and folders available in the system.



A single piece of information that describes the File Object.

In FileCloud attributes are defined as a part of the metadata set.



A set of metadata attributes that might be logically grouped and can be attached as a single entity to File Objects.



a special type of attribute (referred to as the Array attribute type) that allows users to provide multiple custom values for each File Object.

For example:

  • a resume

For example:

  • Lives in the Human Resources Folder
  • Has a created date
  • Has a modified date

For example:

  • the candidate's photo in their resume

For example, resumes will always have:

    • Photo
    • Name
    • Address
    • Experience
    • Education

For example:

HR wants to tag a resume  status as:

  • Candidate
  • New Hire
  • OnBoarding

Metadata Set

...

Types

FileCloud supports two the following types of Metadata Sets:

TYPEDESCRIPTIONSETS AVAILABLE
Default

...

Managing Metadata Sets

Expand
titleView the Metadata Set Definition List

The metadata set definitions screen displays the list of defined metadata sets.

  • The filter text box can be used to filter the metadata sets based on the metadata name.
  • The individual metadata set on the metadata list can be viewed, edited and deleted.
  • New metadata sets can be added by clicking the Add Metadata Set button and filling in the metadata set definition form.

Image Removed

Image Removed Manage Metadata Permissions

Image Removed Create a new Set Definition

Image Removed Edit an existing Set Definition

...

titleDelete a Set Definition

...

(warning) You cannot undo or revert this deletion.

To delete an existing Custom metadata set definition:

...

This a special type of metadata set that is automatically associated with every single File Object when it is created, copied, uploaded, etc.

  • For already existing File Objects it will be associated when the file / folder is accessed for the first time.
  • Exactly one Default Set exists in FileCloud - it cannot be deleted, renamed or disabled, but administrators can customize attributes and permissions.
  • Out of the box it is shipped with a single predefined attribute of Array type - Tags.
Defaults

...

Built-In

These are metadata sets that have been created for you.

  • Administrators can edit the attributes
  • Administrators can choose to disable the use of this metadata

Expand
titleWhen did each built-in metadata set become available?

Excerpt Include
Versions for Built-in Metadata
Versions for Built-in Metadata
nopaneltrue

  • Image metadata
  • Document Life Cycle metadata
  • Microsoft Office Tag metadata
  • Color Tag metadata
  • PDF Tag metadata
  • AIP Sensitivity Label metadata
Custom Metatdata SetThis is a fully customizable set of metadata, defined by the administrator.As many as you want to create
HTML
<br>
Expand
titleHow do I allow users to tag their files?

You must specify which users can access the Metadata attributes. If you do not add them, then the user will not be able to add a tag to their file. 

Image Added Manage Metadata Permissions

HTML
<br>
Info

Starting with FileCloud Version 20.1, by default, FileCloud files and folders stored on S3 and Azure cannot be downloaded for extraction if they are over 100MB. You may change the default size permitted for download using the procedure under Allowed Memory Size Exhausted on the Troubleshooting Metadata page.

More Information:

FileCloud VideosFileCloud Blogs
HTML
<iframe width="400" height="250" src="https://www.youtube.com/embed/nQIh1nThc94" title="YouTube video player" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture" allowfullscreen></iframe>


In this section

Children Display