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Introduction

The term Metadata relates is related to data that provide additional information for about Files and Folders available in FileCloud. Since version 18.1 administrators can define sets of attributes that might be later associated with specific File Objects.

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Following terms are used in the following documentation:

  • Metadata - data that provides information about other data. In FileCloud this term relates is related to data that describes files and folders available in the system.
  • Metadata set - a set of metadata attributes that might be logically grouped and can be attached as a single entity to File Objects.
  • Attribute - a single piece of information that describes the File Object. In FileCloud attributes are defined as a part of the metadata set.
  • File Object - Every file and folder that exists in FileCloud.
  • Tag - a special type of attributes (referred to as the Array attribute type) that allows users to provide multiple custom values for each File Object, which works like regular tagging.

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To get started with metadata functionality, go to Metadata menu item that is shown as part of the left navigation menu in admin interface. In order to view defined metadata sets, the admin user must be the master admin or must have access to the metadata system. Admin user can be granted access to the metadata system through the Admins menu item on the left navigation menu.

Metadata Set

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Definition List

The metadata set definitions screen displays the list of defined metadata sets. The filter text box can be used to filter the metadata sets based on the metadata name. The individual metadata set on the metadata list can be viewed, edited and deleted. New metadata sets can be added by clicking the Add Metadata Set button and filling in the metadata set definition form.

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Creating new

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Set Definition

To add new metadata set click on the Add Metadata Set button. A new dialog will appear.

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In order to complete a valid metadata set definition following steps have to be completed:

  1. Provide set definition name, description and the current state (enabled / disabled). Name and description are mandatory and are validated on creation.
  2. Specify permissions for individual users, groups and define FileCloud paths (locations), for which this set will be available.
  3. Create at least one metadata attribute definition.

Permissions

In order to specify permissions for individual user

  1. Permissions - a custom widget that allows administrators to specify permissions for the current metadata set for different users / groups / paths.
  2. Attributes

Permissions

users

groups

paths

Info
titleDisabled state

When metadata set is marked as disabled it won't appear in the user interface and users won't be able to provide values for this set as well as search for its attributes.

Note
titlePermissions

Although user / group permission widgets look very similar to share widgets their behaviour is different. Read / write permission changes for each user / group is not changed when it is changed (this happens for shares) but all changes are saved at the same time - when the Create / Save button is clicked.

Validations

Editing Set Definition

Deleting Set Definition

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Managing Attributes

Attribute types

Each attribute can have one of the following types:

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Info
titleNote

Attribute type cannot change

Available types

NOTE: Datatype cannot be changed afterwards

Default values

Enumerations

Array types (Tag Inputs)A full description of the process is available here.

Editing existing Set Definition

A full description of the process is available here.

Deleting Set Definition

Existing Custom metadata set definitions might be removed by clicking "Delete Set Definition" icon on the metadata list. A confirmation dialog will pop up and when confirmed the set definition with all attributes and values for associated files will be removed.

Note

This operation cannot be reverted!


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