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Info

Metadata functionality is available in FileCloud 18.1 and later.

Table of Contents

Introduction

The term Metadata is related to Image Added Administrators can manage data that provide provides additional information about Files files and Folders folders available in FileCloud . Since version 18.1 administrators can define sets of attributes that might be later associated with specific File Objectsusing Metadata.

FileCloud defines two levels of metadata definition:

  1. Attribute - defines a single piece of information that user can specify for file or folder.
  2. Metadata set - a group of related attributes with additional properties and settings. It works as a container for attributes.
Expand
titleSee a Description of Metadata Terms

Figure 1.

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Glossary

Following terms are used in the documentation:

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Metadata Terms


Image AddedFile Object

Image Added

Image AddedMetadata

Image Added

Image AddedAttribute

Image Added

Image Added

Metadata Set

Image Added

Image AddedTag

Every file and folder that exists in FileCloud.




Information about the file data.

Describes files and folders available in the system.

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A single piece of information that describes the File Object.

In FileCloud attributes are defined as a part of the metadata set.

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A set of metadata attributes that might be logically grouped and can be attached as a single entity to File Objects.



a special type of attribute (referred to as the Array attribute type) that allows users to provide multiple custom values for each File Object.

For example:

  • a resume

For example:

  • Lives in the Human Resources Folder
  • Has a created date
  • Has a modified date

For example:

  • the candidate's photo in their resume

For example, resumes will always have:

    • Photo
    • Name
    • Address
    • Experience
    • Education

For example:

HR wants to tag a resume  status as:

  • Candidate
  • New Hire
  • OnBoarding





























Metadata Set types

FileCloud supports two types of Metadata Sets:

  • Default Metadata Set - a special type of metadata set that is automatically associated with every single File Object when it is created, copied, uploaded, etc. For already existing File Objects it will be associated when the file / folder is accessed for the first time. Exactly one Default Set exists in FileCloud - it cannot be deleted, renamed or disabled, but administrators can customize attributes and permissions. Out of the box it is shipped with a single predefined attribute of Array type - Tags.
  • Custom Metadata Set - a fully customizable set of metadata, defined by the administrator.


Managing Metadata Sets

To get started with metadata functionality, go to Metadata menu item that is shown as part of the left navigation menu in admin interface. In order to view defined metadata sets, the admin user must be the master admin or must have access to the metadata system. Admin user can be granted access to the metadata system through the Admins menu item on the left navigation menu.View the Metadata Set Definition List

Metadata Set Definition List

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