FileCloud Outlook add-in brings the powerful features of filesharing to the Windows desktop and Outlook. The Outlook add-in enables the user to:-
This seamless integration with MS Outlook will improve the efficiency and productivity of any Outlook user when sharing files or folders within the organization or with 3rd party vendors. Therefore, the Outlook add-in brings FileCloud to the email platform and integrates cloud access in the user’s workflow.
OS: Windows 7 and above
Outlook: 2007 and above
.NET Framework: 4.5 and above
Admin Privileges are required to complete the installation
Once installed
When you create a new message in Outlook, FileCloud appears in the Outlook ribbon in the message with the following buttons:-
The settings link opens a dialog box that enables you to configure settings and helps you to troubleshoot.
| Settings | Description |
|---|---|
| Account Settings | Sign in to FileCloud by entering the FileCloud Server URL, username and password. |
| Upload Settings | Set the default upload folder for all files that are uploaded. NOTE: To enable/disable auto-upload of attachments, Outlook must be restarted after the setting is changed. |
| Share Settings | Set the following settings:-
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| SSL Settings | Ignore SSL Errors and Connect to Only TLS 1.2 Server (applicable when your FileCloud server is supporting only TLS 1.2) |
| Proxy Settings | Enter settings for proxy server, if any. |
| Language Support | English, Dutch, and Arabic are supported. To make the language change effective, you must restart the Outlook add-in. |
| Help | Display the FileCloud Version. Troubleshooting - Open the Log Folder where the add-in stores its activity logs Export Settings - Create a well formatted XML of settings. Ideally, admins can create the settings, export them as XML and use the XML file for Mass Deployment using Device Management.
For more detailed support on export settings, please see Centralized Device Management |
On this tab, enter the FileCloud server URL, account and password and click Connect to sign in to FileCloud.
To log in with SSO, click Login using SSO.
Enter your Server URL and click Connect. See Single sign-on (SSO) for help setting up SSO. 
You can set Default Upload Folder and allow auto-upload of file attachments that are greater than a certain size. Please note that auto-upload of attachments requires that you restart Outlook.
Default Upload Folder designates the FileCloud folder that uploads are saved in. If a default folder is not designated, you are prompted for an upload folder path when uploading a file.
You can set default values for Auto Upload Attachments and Auto Upload Attachments Greater than Size (MB) by going to Settings > Policy and in the Device Configuration tab for the policy, setting up xml parameters. See Device Configuration XML For Outlook Add-in for help.
Share settings are used when a share is created and sent through Outlook.
| Setting | Description and options |
|---|---|
| Send File Share As |
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| Insert Share Detail At | Allows you to set the default position of the share detail in the email body.
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| Share Type | Set the default share type when shares are created.
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| Share Text (In HTML) | Text added to the email body that defines the share link. HTML may be included to format this text. Default: Attachment: #filename#<br/>Download link: #url#<br/>#password# The following place holders are available.
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Proxy settings must be set when your network uses a proxy server or you would like the FileCloud Outlook Plugin to use a proxy server. You must contact your network administrator to get the Proxy Server address, port, username and password.
When you create a FileCloud share in Outlook, you can add the share link to your Outlook message either:
Both give you the same opton of adding the share as a link in the email.
When you create a share in a message, you have the option of adding it as a link or an attachment to the message. By default, it is added as a link. To add it as an attachment, click Settings in the ribbon above the message and change the setting in the Share window of the Settings box to Send as Attachment. See Share Settings, above. |
To add a share in a new message:
Create a share in one of the following ways:
| From the FileCloud explorer in the message box | From the Share from FileCloud link in the ribbon of the message box |
|---|---|
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The share has been created. A Share Options dialog box opens:
When the file is shared as an attachment, FileCloud downloads the file and adds an attachment to the email body as well as creating a public share. |
You can upload any file from your local drives to FileCloud and share the file. Once the file is uploaded to the FileCloud server, the file can either be shared as a link or as an attachment based on your settings.
To upload and share:
Starting with FileCloud 17.0, the Outlook add-in app contains a remote file browser function to access, edit and view all files on the server. This is an alternative to the web browser to access FileCloud. To open the File Browser, click File Browser in the ribbon of an email form.
For more details support, refer to the File Browser for Outlook addin support page.
I am not able to see the FileCloud Outlook add-in inside Outlook.
At times, MS Outlook may disable an add-in if there is a 0.234 second delay in starting Outlook for any reason. In Outlook, go to File > Options > Add-Ins. Find the FileCloud Outlook Add-In from the disabled add-ins list and enable the add-in. You can set Outlook to always enable FileCloud Outlook add-in so that it does not get disabled.
Where is the log file stored?
The log files for the Outlook add-in are automatically stored under the %APPDATA%/filecloudoutlookaddin/data folder addin.log file. You can go to Settings > Help > Troubleshooting to go to the log folder. The log file does not store any secure data. In case, you run into problems, you may have to send us the log file to ensure proper troubleshooting.
