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FileCloud Admin Controls


Home Features Admin Controls

Centralized Administrator Control Dashboard

The centralized administrator control dashboard provides a single-page view of the complete system, including: user counts broken down by user types, storage quota, disk usage, license information, and system version. The dashboard also monitors any new pending updates, latest files & users added to FileCloud.

Manage Storage Quota & Disk Usage

FileCloud’s easy snapshot view of the storage quota & disk usage helps administrators keep the system up and running with zero disruption. The storage quota is broken down into Allocated Quota, Used Quota & Remaining Quota. In addition, the information on disk usage, log folder size, and available log space provides insight into the back end of the system.

Manage License Information & System Updates

FileCloud’s license section provides a summary of licenses and their expiration dates. One click takes you to a page from which you can update the system with new licenses. The system version and update section also lets you know if there are any pending updates to FileCloud. This allows you to not only be informed of any pending updates but also download all new updates with one click.

Consolidated System Statistics

FileCloud’s User & System statistics provides information on Total Users, Full/Guest Users, Groups, Managed Files, Network Folders, User Shares, Devices & Audit Records.

Advanced user management

FileCloud offers an array of advanced user management features to manage user devices, files, file shares and endpoint security policies.

Manage Devices

FileCloud provides detailed inventory of connected devices (PCs, Smartphones and Tablets) for every user. In case of an emergency, FileCloud Administrators can block, remote wipe or send messages to connected devices. By controlling and protecting the data stored on endpoint devices, FileCloud can reduce support costs and business risks.

Manage User Files

With FileCloud, admins can copy or move files from one user to another user. This feature is especially useful in situations in which admins need to move a set of files from one employee to another (change of job, promotion, sabbatical, vacation).

Manage File Shares

FileCloud administrators can change permissions or remove file share settings created by users. This feature helps control data leak situations in which a user knowingly or unknowingly shares confidential files to external parties.

Quick Action Links

With FileCloud, system administrators shouldn’t have to click more than once to perform critical activities. Currently, the quick links include Add Users, Add Groups, Add Network Shares & Add Administrators.

Provision Users

Provisioning new users to use FileCloud is easy—all it takes is one click from the administrator dashboard. The new user can be created automatically by logging Active Directory credentials.

Create Groups & Shares

FileCloud administrators can create new groups and network shares directly from the dashboard. Just follow the dialog boxes to create a network share in just a few clicks.

Add New Administrators

Has your FileCloud user-base increased and become difficult to manage? No problem. Just create new administrators to help manage users. To create a new administrator simply move a user to the Admin list.

Encryption In-Transit & At Rest

With data interception and data leak on the rise, FileCloud uses the most secure technologies to satisfy any demanding usage situation. The SSL/TLS secure tunnel secures files during transmission and protects from data interception. In addition, FileCloud has adopted the 256-bit AES encryption for encrypting data at rest, which is impossible to decipher in case of data leak. This allows enterprises of any size to easily secure their data using FileCloud’s built-in secure technologies. Just configure and enjoy the peace of mind that comes with complete security.

Protect Data In Transit

FileCloud administrators can turn on SSL to enable secure sharing. Simply get a new SSL certificate, configure the underlying Apache web server to use the certificate, and enable HTTPS protocol. We highly recommend disabling HTTP and/or automatically re-directing all HTTP requests to HTTPS.

Protect Data At Rest

FileCloud supports storage-level encryption and provides an easily configurable tool to encrypt files at rest. FileCloud uses 256-bit AES encryption, which is one of the strictest encryption standards in the world. AES encryption is approved by National Institute of Standards and Technology for federal use.

Seemless End User Decryption

FileCloud administrators don’t have to worry about end user experience after encryption is enabled. A FileCloud user’s experience won’t change, and decryption happens automatically when files are securely accessed via FileCloud.

Single & Multi Tenant

Are you an MSP or a system administrator handling multiple branch offices? If so, don’t worry about spinning up multiple FileCloud instances. FileCloud supports multi-tenancy and reduces the overhead of maintaining multiple instances for data and access abstraction.

Manage Site Dashboard

FileCloud enabled for multi-tenancy includes a default super administrator user who has control over multiple sites. The Manage Site dashboard provides all the needed information of all sites on a single page.

Administrator Per Site

Although the super administrator can manage all sites, FileCloud enables the super administrator to create an administrator for each site. These administrators only have access to the site they are assigned. This makes it easy to manage multiple sites and still maintain any strict support Service Level Agreements (SLAs).

Custom Configuration Per Site

Every site can be configured with a custom User Limit, Storage Quota & Expiration. Adding and removing a site is completely web-enabled, and it takes just a few clicks.

Single Sign On (SSO)

When the same group of users needs access to a plethora of different applications, creating custom authentication for each application ruins end user experience and makes it nearly impossible for system administrators to maintain varied authentication lists. FileCloud can easily integrate with existing authentication systems within an enterprise.

SAML SSO Support

FileCloud can be easily integrated with OKTA. In this setup, OKTA acts as the identity provider and FileCloud as the service provider.

ADFS SSO Support

FileCloud can be set up so that users can use their ADFS credentials to access FileCloud. In this setup, from a SAML standpoint, FileCloud acts as a service provider and as a claims-aware application.

Microsoft NT LAN Manager(NTLM) SSO Support

FileCloud can be set up so that users are automatically logged in to FileCloud by enabling domain user SSO login.

Establish & Enforce User Access Policy

FileCloud provides a rich suite of tools to establish, enforce and track user policies.

Two Factor Authentication

To make FileCloud access even more secure, FileCloud can be configured for Two Factor Authentication (2FA). The 2FA can be enabled globally for all users and can be overridden per user. The 2FA codes are sent via email or you can use mobile apps like Google Authenticator. FileCloud’s 2FA is not only available for users but also available for FileCloud administrator and super administrator.

User Policy

FileCloud system administrators can control whether or not users invite new users when creating file shares. Administrators can enforce strong user passwords and specify number of incorrect login attempts, account lockout time period, and automatic logout during lengthy inactive user sessions.

Client Application Policies

FileCloud system administrators can configure and control mobile application behavior for users. Under the current set of configurations, administrators can require passcode lock for mobile clients and disable mobile clients from connecting. Users can also edit, print, download, open, and share documents via mobile.

Search & Audit Tools

FileCloud’s audit reports assist system administrators of any size IT enterprise to understand usage and monitor user behavior. The reports and its filtering tools can be easily accessed via the centralized administrator dashboard.

Shares & Locks

From the administrator dashboard, system administrators can view the complete list of shares created by users and locked files & folders. The User Shares Report includes information such as user name, location, expiration & share type (private or public). The User Locks Report provides a list of files locked by users.

Latest Files & Users Added

FileCloud provides a quick view of the latest files and users added. This helps administrators monitor usage and be aware of their growing user base.

User Operations

FileCloud monitors all user logins and activities including deletion, uploads & downloads. In addition, FileCloud provides tools to filter activities using date range, user names & text search.

Endpoint Device Management

With FileCloud, enterprises don’t need to buy any additional device management software. FileCloud comes with a device management feature that allows system administrators to deny access and send messages to any device/client application accessing FileCloud.

Mobile Device Management

From FileCloud’s administrator dashboard, system administrators can view the list of devices accessing FileCloud. Any device can be blocked from access by setting the permissions appropriately. The remote wipe feature enables administrators to delete sensitive data from a lost device or from an ex-employee’s device.

Client Application Management

With device management covered, FileCloud provides a way for administrators to block a client application accessing FileCloud. The client applications that can be controlled include FileCloud Drive & FileCloud Sync.

Device Summary Report

The device summary report provides a list of user names, access device names, device details, last login from device, and any pending action to permissions. As with other reports generated by FileCloud, the report includes a filtering tool.

Customization/Branding

FileCloud provides an array of customization options to broadcast and popularize organization brand.

Login Page Image/Logo/Email Template Customization

The FileCloud login page can be customized to reflect organization brand by using a background image and company logo. You can also customize email templates to reflect organization brand.

Run FileCloud on Business domain

FileCloud can be run on business domains (Ex: files.yourdomain.com) using the company’s SMTP server for FileCloud transaction emails. This guarantees users that file shares originate from a trusted place and protects the users from spoofing and ransomware attacks.

Custom Terms of Service/News Feed

FileCloud admins can replace FileCloud’s TOS with organization Terms of Service (TOS). Custom news feeds can be used to broadcast important announcements to users.