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HIPAA - (Health Insurance Portability and Accountability Act of 1996)
HIPAA Supported File Sharing
- Quick Access to Data
- HIPAA-compliant access to patient health records
- Access from any device
- Detailed activity logs
Built-in Dicom Images Preview
- Medical Files preview in DICOM (.dcm) format
- Store, preview, view medical files
- Supports X-rays, CT scans, Ultrasounds and MRIs
Security - HIPAA compliance
- Encryption in transit and at rest
- Enhanced security protocols
- Data loss prevention
- Automatic Anti-Virus scanning when files are uploaded
FileCloud provides secure access to files from the exam room, the medical office or on-the-go!
Coverage rules – HIPAA File Sharing
All the rules under HIPAA, just like all administrative rules, applies to health care institutions, health plans, clearing houses and any health care providers who store and transmit health information electronically.
HIPAA compliant document sharing – What’s protected?
This rule protects individually identifiable information known as ePHI (Electronic Protected Health Information). It protects the subset of all information covered in the privacy rule which is individually identifiable information created, received, maintained or transmitted electronically by an entity. It doesn’t apply to ePHI which is transmitted in writing or orally.
Why FileCloud is the best HIPAA Compliant File Sharing Solution?
FileCloud meets the file sharing requirements of Healthcare organizations. FileCloud supports HIPAA compliance by providing encryption in transit and at rest, detailed activity logs (what, when, who, where and how), integration with existing network shares, powerful admin tools and reporting, data leak prevention, device management, drive app and single sign-on capabilities.
FileCloud also has a built-in document for previewing DICOM medical images (e.g. X-rays, scans) directly in the browser.
Compare prices – Solutions providing Secure File Sharing HIPAA Compliance
|Hipaa Compliant File Share Solution||Per user/month||Total Cost (100 users, 4 Years)|
|Dropbox for Business||~$15||$60,000|
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Powerful File Sharing Features
Public,Private and password protected shares with expiration dates. Granular sub folder level permissions. Built-in document preview and view only shares.
Build-in Document Preview
FileCloud has a built-in document for previewing DICOM medical images (e.g. X-rays, scans) directly in the browser.
FileCloud document portal can be custom branded with your business logo, login page image and email templates. You can run the client portal under your own business domain.
Faster Access to Data
FileCloud provides easy access to remote data via browser or FileCloud’s clients, such as FileCloud drive. When requested by authorized organizations, customers can grant any of these access methods. Regulators can view, download, and print the document.
File Change Notifications
Get immediate file change notifications and alerts to your email when client uploads or downloads a file from your client portal.
Unlimited, Free Client Access
FileCloud offers free unlimited client accounts for sharing confidential files with clients. You only pay for your employee accounts.
Get more for less. For 1000 users, Dropbox will cost you 240,000 $/Year where FileCloud cost you only 40,000$/Year.
Advanced Audit Capabilities
FileCloud keeps track of complete audit logs (what, when, who, where and how). Detailed share analytics and logs of who uploaded, downloaded, deleted and previewed files from your client portal is available anytime.
Get maximum protection from email spoofing and ransomware attacks using FileCloud’s unlimited file versioning and branding capabilities. FileCloud security includes 256-bit AES SSL encryption at Rest, two-factor authentication, anti-virus scanning, recycle bin and endpoint device protection.
Prevent File Deletion
FileCloud helps in preventing accidental file deletion. If any sensitive file gets deleted, email alerts can be sent to administrators and supervisors. Deleted files are not purged from the system; administrators can restore the files.
Data Loss Prevention
FileCloud’s “High Availability” (HA) architecture ensures strong protection against losing access to the records. Unlimited versioning helps reverting to an older version if needed. FileCloud’s advanced heuristic engine, a proprietary technology, helps identify and prevent ransomware attacks.
With multiple employees to vendors, Hospitals and institutions need a comprehensive system that handles a variety of critical tasks easily. FileCloud can allow enforcing varied levels of access, ranging from full access to ‘view only’ access, which allows users to view files but not download.
Manage Patient details easily using HIPAA compliant file sharing service
During critical moments of health, every second is crucial. With cloud file sharing solution, you get the data on the go.
Digital transformation is required to improve processes and methods to retrieve important patient information and speed up recovery. Your health-care institution requires Cloud Content Management to work smoothly and easily.
Any such system has to follow HIPAA compliant file sharing guidelines and regulations. With FileCloud, you get a HIPAA compliant solution to collaborate, manage and securely share all of your content, processes and information.
“Our primary goal was to share while keeping the data onsite,” – Oleg Zhovnir, MPFI
Healthcare solutions by FileCloud
FileCloud enables digital transformation by helping health-care providing instant access to critical information whenever needed, across any device or network.
- Adhere to HIPAA compliance standards
- Prevent ePHI theft
- Seamless consistent experience across devices
FileCloud provides health care organizations complete control over files and folders with real-time visibility of all user activities.
Administrators can add or deactivate user accounts and easily re-assign and restrict permissions for any folder. FileCloud also provides administrators with a rich set of features to monitor file sharing and history.
Employees don’t always have online access to their files, but saving critical company data such as lab results on personal laptops or mobile devices can lead to serious security issues.
FileCloud addresses the access and sharing needs through its sync and drive solutions.
“Easy integration of FileCloud with our existing network drive structure was superb”
HIPAA - Three important rules
- Privacy rule – defines the type of information that must be kept private by categorizing it as “Protected Health Information,” (PHI)
- Security rule – requires administrative, physical, and technical safeguards to address the confidentiality, integrity, and availability of ePHI
- Breach rule – required breaches of unsecured PHI to be notified HHS, affected individuals, and in some cases the media.
“We tested about five other solutions like Team Drive, OwnCloud or LeitzCloud. In the End, FileCloud won that battle clearly.”
What (ePHI) Does HIPAA Protect?
- Patient names ; Names of relatives
- Geographic subdivisions (smaller than state)
- Telephone numbers
- Full Face Photos or Videos
- Fax numbers
- Social Security numbers
- IP address numbers
- Biometric identifiers
- E-mail addresses
- Device identifiers and serial numbers
- Medical Record Numbers
- any other unique identifier number
“SFS field staff can easily access files on the company’s central data store, via laptops, tablets and mobile phones.”
How HIPAA Protects ePHI?
ePHI (ELECTRONIC PROTECTED HEALTH INFORMATION)
- Limits who may use or disclose PHI
- Limits the purposes for which PHI may be used or disclosed
- Limits the amount of information that may be used or disclosed (Minimum necessary rule)
- Requires use of safeguards over how PHI is used, stored and disclosed
“With FileCloud we’re able to securely access our internal network shares from anywhere, while maintaining current NTFS permissions”