Archive for the ‘Admin Tools and Tips’ Category

Filecloud Ubuntu OS Upgraded!

Steps to Upgrade Ubuntu 16.04 to 18.04 LTS

Ubuntu 16.04 recently reached EOL, and some of the packages are no longer available in the repository. This creates an interesting challenge because those packages are necessary to run the upgrade.

To upgrade an Ubuntu instance from 16.04 LTS to 18.04 LTS (where the Filecloud server is running less than 21.1.x), follow the steps below:

Prior to running Ubuntu 16.04 LTS, you will need to back up the Filecloud server, as well as the  /var/www/html and /var/lib/mongodb paths. The chance of deleting this information during the OS upgrade is very high.

Run Backups:

  1. cp -rvf /var/www/html /var/www/html_backup
  2. cp -rvf /var/lib/mongodb /var/lib/mongodb_bkup

Perform Ubuntu Package Update:

Once the backups are complete, the next step is to perform the Ubuntu package update.

  1. apt-get update -y && apt-get upgrade -y
  2. apt-get dist-upgrade -y
  3. apt-get autoremove -y
  4. sudo reboot
  5. do-release-upgrade

NOTE: Select all the default options when prompted. Toward the end of the upgrade, you will need to restart your computer.

After Updating, Reinstall Packages:

After the upgrade is complete, you will need to reinstall certain packages, as the upgrade will have deleted them. To reinstall apache and php, please follow the steps below:

  1. LC_ALL=C.UTF-8 sudo add-apt-repository ppa:ondrej/php -y
  2. add-apt-repository ppa:ondrej/apache2 -y
  3. apt-get install unzip curl rsync python -y
  4. apt-get install apache2 build-essential libssl-dev pkg-config memcached -y
  5. apt-get install php7.2 php7.2-cli php7.2-common php7.2-dev php-pear php-dev php-zmq php7.2-zmq php7.2-json php7.2-opcache php7.2-mbstring php7.2-zip php7.2-memcache php7.2-xml php7.2-bcmath libapache2-mod-php7.2 php7.2-gd php7.2-curl php7.2-ldap php7.2-gmp php7.2-intl libreadline-dev php-pecl-http memcached php7.2-raphf php7.2-propro php7.2-mongodb php7.2-zmq -y
  6. a2enmod php7.2
  7. a2enmod headers
  8. a2enmod ssl
  9. apt-get -y install libmcrypt-dev
  10. cat <(echo “”) | pecl install mcrypt-1.0.2 2>&1
  11. service apache2 status
  12. Retrieve files from the backup (the OS Ubuntu upgrade from v16 to v18 will have removed them)
  13. rsync -avz /var/www/html_backup/ /var/www/html/
  14. chown www-data:www-data /var/www/html -Rf

 

Is your FileCloud version greater or lesser than 20.2? Install the cronjob using these commands:
Greater than 20.2 echo “*/5 * * * * php / /var/www/html/src/Scripts/cron.php” | crontab -u www-data –
20.2 or less echo “*/5 * * * * php /var/www/html/core/framework/cron.php” | crontab -u www-data –

 

If the above cronjob command fails, please follow the below method to troubleshoot the cronjob. Then run the command again.

  1. Check if /etc/cron.allow ; if www-data is present:
  2. vim /etc/cron.allow // Add “www-data” if not present.
  3. crontab -e -u www-data // Make sure that the crontab editor pulls up if it does it will work. exit editor.
  4. crontab -u www-data -l

Set Up PHP CLI:

Now we will set up the PHP CLI.

  1. sudo update-alternatives –set php /usr/bin/php7.2
  2. sudo update-alternatives –set phar /usr/bin/phar7.2
  3. sudo update-alternatives –set phar.phar /usr/bin/phar.phar7.2
  4. sudo update-alternatives –set phpize /usr/bin/phpize7.2
  5. sudo update-alternatives –set php-config /usr/bin/php-config7.2

Run the below command:

php -v // Make sure it shows the version to confirm it is working.
php -m // Make sure it shows the modules to confirm it is working

The expected output should be:

php -v

PHP 7.2.34-23+ubuntu18.04.1+deb.sury.org+1 (cli) (built: Jul  1 2021 16:06:47) ( NTS )

Copyright (c) 1997-2018 The PHP Group

Zend Engine v3.2.0, Copyright (c) 1998-2018 Zend Technologies with the ionCube PHP Loader (enabled) + Intrusion Protection from ioncube24.com (unconfigured) v10.3.2, Copyright (c) 2002-2018, by ionCube Ltd.
with Zend OPcache v7.2.34-23+ubuntu18.04.1+deb.sury.org+1, Copyright (c) 1999-2018, by Zend Technologies

php -m

[PHP Modules]

bcmath

calendar

Core

ctype

curl

date

dom

exif

fileinfo

filter

ftp

gd

gettext

gmp

hash

iconv

intl

ionCube Loader

json

ldap

libxml

mbstring

mcrypt

memcache

mongodb

openssl

pcntl

pcre

PDO

Phar

posix

propro

raphf

readline

Reflection

session

shmop

SimpleXML

sockets

sodium

SPL

standard

sysvmsg

sysvsem

sysvshm

tokenizer

wddx

xml

xmlreader

xmlwriter

xsl

Zend OPcache

zip

zlib

zmq

 

[Zend Modules]

Zend OPcache

the ionCube PHP Loader (enabled) + Intrusion Protection from ioncube24.com (unconfigured)

 

Upgrade FileCloud:

Once Filecloud is reopened, you can run the Filecloud upgrade with this command:

  • Enter: filecloudcp -u

If this command does not work, use:

  • wget http://patch.codelathe.com/tonidocloud/live/installer/filecloud-liu.sh && bash filecloud-liu.sh

 

Conclusion:

With the Ubuntu OS updated, FileCloud can work even better than before! The FileCloud support team is also available to provide assistance or answer questions.

 

Article written by Nandakumar Chitrasuresh

User-Based Management of Team Folder Permissions

Last month, we discussed how Folder Permissions work and how admins can grant or deny special permissions without needing to share multiple subfolders.

Today, we will discuss how an admin can grant “Manage” permissions to a user. This feature enables users to directly adjust folder permissions in Team Folders.

Today we will cover the following:

  1. Grant “Manage” permissions to a user from the Team Folder section.
  2. User-based management of permissions from the Front-End UI.

Grant “Manage” permissions to a user from the Team Folder section.

For our demo today, we will focus on a Team Folder called “Finance.”

We will now share the Finance folder with the Finance User Group:

In our Finance Group, we have a demo user called “damonphillips,” to whom we will grant “Manage” permissions:

To give security permissions to the user in the Finance Team Folder is to grant all permissions, including “Manage” in the Permissions section:

Add the user with all permissions:

Optional – enable user to view/edit shares.

If you want to give permission to the new Folder Manager to view/edit the “shares” from that Team Folder, you need to “Manage” the Team Folder share options. Go to “Misc” and grant “Allow Manage” option:

User-based management of permissions from the Front-End UI.

When our user now logs into the Front-End UI and then navigates to the Finance Team Folder, they will now see a “Security” tab in the sidebar on the right:

Since the Finance Group is already part of the Team Folder, the Team Folder manager can now change permissions for the rest of the team for a folder or a file.

For example, suppose the manager wants a specific member from the Finance group to have read-only access to the “Test Folder 2”. In that case, this user’s permissions can be edited by selecting “Test Folder 2”. Then click the “Manage Security” button in the “Security” tab.

The manager would then see the following screen:

From here, the manager can add users and edit permissions; for example, we will grant read-only permissions to a user:

This permissions update can be verified by going to the “Check Access” Tab and “Check user access” for the email account of the user.

Through this feature, admins can delegate Team Folder “Manage” permissions to managers. Managers can then create custom permissions for the contents of a Team Folder.

More information on managing team folder permissions can be found in the FileCloud documentation “Set Granular Permissions on Team Folders.” If you have any questions about Folder Permissions or any other FileCloud functionalities, please reach out to CodeLathe Support.

Article written by Daniel Alarcon

How to Easily Debug Windows Network Share Access Issues

Debug

 

When trying to access existing remote network shares from a Windows machine, you may see some errors that prevent you from accessing the share. This blog is about some of those errors and how to fix them.

Problem 1: User account has insufficient permissions

This is the most obvious issue but is often overlooked.

If you log into Windows and are unable to access a remote network share, then make sure your account has sufficient access permissions for the share.

If a Windows service such as Apache web server is unable to access the network share, then make sure that the Windows service is run using an account that has sufficient permissions to access the share. When the service is run by a user account without proper access permissions, the service will not be able to read the share.

Solution:

To fix problems with share access for a service, follow these steps:

  1. Open the services window and double-click on the service that is facing the issue (for example, Apache Web Service). On the resulting properties dialog, switch to the Logon tab and enter the username and password of an account that has sufficient access to the network share.
  2. Restart the service.
  3. Now the service should be able to access the network shares.

Problem 2: The computer does not have a domain trust relationship

Solution

By default, domains are unable to communicate with other domains. For the communication to be established, a trust relationship between these domains should be configured.

After a trust relationship is defined between Domain A and Domain B, users of Domain B can log on to their own domain through a workstation in Domain A. Here Domain B is the trusted domain and Domain A is the trusting domain.

There are different types of trust relationships. Explaining all of them is out of the scope of this document. But some information is provided below:

Trust Type Transitive Non-Transitive Direction Authentication
Mechanism
Notes
Parent-Child Yes No Two-way Kerberos V5
or NTLM
Created automatically when a child domain is added.
Tree-Root Yes No Two-way Kerberos V5
or NTLM
Created automatically when a new Tree is added to a forest.
Shortcut Yes No One-way
or
Two-way
Kerberos V5
or NTLM
Created Manually.
Used to improve logon times between two domains
Forest Yes No One-way
or
Two-way
Kerberos V5
or NTLM
The trust allows all domains in one forest to trust all domains in another forest. Used to share resources between forests
External No Yes One-way NTLM Only Created Manually between domains in two separate Forests
Realm Yes Yes One-way
or
Two-way
Kerberos V5 Only Created Manually.
Used to access resources between a non-Windows Kerberos V5 realm and an AD DS domain.

 

Used to access resources between a non-Windows Kerberos V5 realm and an AD DS domain.

Steps to Create External Trusts

  1. Open Active Directory Domains and Trusts.
  2. Click Start, click Administrative Tools, and then click Active Directory Domains and Trusts.
  3. Right-click the domain node for the domain that you want to establish a trust with, and then click Properties.
  4. On the Trusts tab, click the New Trust, and then click Next.
  5. On the Trust Name page, type the Domain Name System (DNS) name (or NetBIOS name) of the domain, and then click Next.
  6. On the Trust Type page, click External trust, and then click Next.
  7. On the Direction of Trust page, do one of the following:
  • To create a two-way, external trust, click Two-way. Otherwise, click one-way which create an incoming trust

Problem 3: Share protected by an authentication firewall

Even when the trust relationship is established successfully, access to network shares might fail. This could be due to authentication firewall rules preventing access for the user account.

To confirm what the actual error is:

  1. Log in to the server from which you want to access the shares.
  2. Open a CMD prompt.
  3. If you need to check for a different user, then right-click the CMD option and select Run as a different user. Give the credentials of the Apache logon user
  4. Then try to list the content of that network path location

eg : DIR \\test.local\Filecloud

If the listing is successful, then the user account should have access permissions to the path. But if an error like the following appears below it, although the group or the user has been granted rights to access the share Then the share is in another domain and the trust was set up with ‘selective authentication.’

“The computer you are signing into is protected by an authentication firewall. The specified account is not allowed to authenticate the computer. “

Solution:

Navigate to the domain which has the share:

  1. Open the domain controller and open the folder Active Directory Users and Computers.
  2. Go to View > Advanced Features > Computers and select the computer that needs to be authenticated.
  3. Click the Security tab, then add the user or group that requires access. >
  4. Tick the Allowed to authenticate box, and click Apply

This will fix the issue, and you will be able to access the shares and list.

Share Protected By Authentication Firewall

Share Protected By Authentication Firewall

Problem 4: Path too long

By default, Windows has a limit of 255 characters for the path. Trying to access files/folders from a Windows share longer than this limit might result in access issues.

Solution:

One option to fix this issue is to restructure the folder on the Windows share such that the path length does not exceed 255 characters.

Another option is to enable long path support for Windows (this support only is available on Windows 10 and server versions).

Steps

  1. Type regedit in the Search tab in windows. This will open the registry window.
  2. Navigate to the below location.

HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Control\FileSystem

  1. On the right window, find the value LongPathsEnabled. Double-click it. Change the value from 0 to 1, and click OK.
  2. If you don’t see the value listed, create it by right-clicking the FileSystem key, and choosing New > DWORD (32-bit) Value. Give it the name LongPathsEnabled and set value 1

Path Too Long

Best Alternatives to Dropbox in 2021

In our age of information, most modern enterprises have started to move towards the digitization of data. Never have there been quite so many enterprise file-synchronization and sharing (EFSS) solutions available on the market — and while a wide range of choice is always good, it also makes it much more difficult to choose the perfect solution for your organization. 

Dropbox is one such top contender and one of the biggest solutions on the market. However, there are certain issues with Box that make it a less-than-desirable option for certain enterprises. As such, we’ve put together a list of great EFSS solutions for your consideration, as well as their pros and cons, so that you can pick the one that offers all the features your enterprise might need, while remaining affordable and within your price range. 

Dropbox

Dropbox -

  Pricing: Basic Plan: Free | Plus Plan: $11.99/user/month  | Professional Plan: $19.99/user/month

✓  Storage: Basic Plan: 2GB | Plus Plan: 2TB | Professional Plan: 3TB

✓  Security: AES 256-bit encryption for data at rest and AES 128-bit encryption for data in transit; however, known past security issues

✓  Features: Unique “Paper” and “Showcase” features: basic “Notes” and “Portfolio” app respectively

With its clean, intuitive UI and easy-to-use features, Dropbox has become a well-known, household name in terms of file storage. Dropbox also offers password-protected links, integration for Office 365 and Google Drive, and strong administrative tools. However, while it certainly has its pros, we feel strongly that there are better enterprise-level file-sharing solutions — and here’s why. 

Due to the system’s popularity, it’s always been a popular target for hackers. Even now, it doesn’t offer local encryption. Their customer service certainly leaves more to be desired, as seen from their lack of 24/7 customer support.

And above all that, despite having fewer features than many enterprise-level solutions out there, Dropbox is far from the most affordable on the market, especially with their 5-user minimum. Plus, with their measly 2GB- free storage and paywalls for unlimited storage, it certainly feels like the solution is out to milk their users dry.

Pros

  • Offers file-versioning: Once a file has changed, Drive keeps an older version of the file as backup in case of malicious activity or negligence
  • Fantastic conflict resolution features – automatically creating a “conflicted copy” of a file whenever a potential conflict is detected (i.e. a file is being edited by two people at the same time).
  • Plugins for Microsoft Office that allow for multiple people to edit a file simultaneously without creating conflicts.
  • Provides a “smart sync” feature, allowing for files to be seen on the computer locally, but not stored locally until opened up. This allows a user to access all of his/her Dropbox files without using up disk space

Cons

  • Dropbox for Business is very limited compared to alternatives, which usually include not just file syncing capabilities but an entire office suite.
  •  You cannot edit files without downloading them
  • The Dropbox file compression will degrade the media quality to a noticeable extent when clicking a direct play link
  • Mobile versions face challenges when dealing with big files, rendering the solution less flexible

FileCloud

 

  Pricing: FileCloud Online: $10/user/month (Standard), $15/user/month (Enterprise) || FileCloud Server: $4.20/user/month | FileCloud Server: Contact for Quote

✓  Storage: FileCloud Online: 1TB out-of-the-box, +100GB/user  (Standard), +200GB/user (Enterprise)  || FileCloud Server: Unlimited

✓  Security: FileCloud is compliant with all the most stringent data governance policies, such as HIPAA and GDPR. Encryption at rest and in transit, 256-bit AES encryption, granular file-sharing, password-protected, public and private shares.

✓  Features: From deployment models to unlimited client accounts, branding capabilities and more, FileCloud is filled with incredible enterprise-level features.

Naturally, we’re proud of our own product and firmly believe FileCloud to be one of the most powerful and affordable EFSS solutions on the market. FileCloud offers on-premise, public and a unique hybrid cloud deployment model. This deployment flexibility separates FileCloud from its competitors, and ensures that your team can enjoy the benefits of both on-premise and cloud storage systems — read more on our hybrid infrastructure here.

Our pricing is also one of the most affordable on the market, while offering larger storage plans, better enterprise-level features, and unlimited FREE external client accounts — all great for your wallet and your ROI. Feature-wise, we consider seamless, remote access to your data as the bare minimum that a good file-solution should offer. Collaborative and content management tools, a comprehensive admin panel, plus infinite customization options are all features that ensure not just your team, but also your clients and sysadmins get in on the enhanced EFSS experience.

Last but certainly not least, FileCloud is compliant with most data security governance policies, meaning that you’ll never see your organization’s good name tainted in headlines labelled with “Security Breach” or “Data Leaks”. Plus. it’ll save you tons on the fines and fees that’ll rack up if you go with a less-secure option.

Pros

  • Beautiful, simple, intuitive and responsive user interface that can be accessed via local client or browser.
  • Tons of keyboard shortcuts and quick actions to cut down on time
  • No file limit — massive files can be exchanged with anyone anywhere in the world at enterprise level speeds.
  • Ultimate data governance compliance and security, with DLP functionalities, an extensive admin panel, audit trails, encryption and multi-factor authentication
  • Collaborative tools and integration with tons of common office software
  • Enterprise-level content management capabilities: file-versioning, metadata classification, user policy management and light workflows for the easier management and organization of your team’s hard work.
  • Unlimited free external accounts for clients, vendors, etc.

Cons

  • Setup process can be intimidating without proper training, although there is documentation to mitigate that.
  • Unable to use a protocol different than HTTPs for downloads; this can be problematic for companies that restrict it.
  • The solution does not offer a free plan, although there is a two week free trial and a 10$/year Community Edition Plan.

Box

Cloud Storage Services for Business Use - armix.one

  Pricing: Box Starter: $5/user/month | Box Business: $20/user/month | Box Business Plus: $33/user/month | Box Enterprise: $47/user/month

✓  Storage: Box Starter: 100GB | Box Business: Unlimited | Box Business Plus: Unlimited | Box Enterprise: Unlimited

✓  Security: A regulatory-compliant Zero-Knowledge Provider. Tools to manage user perms and customer-managed encryption keys.

✓  Features: Secure collaborative and project-management tools, as well as rule sets for work-flow automation

While perhaps less of a household name than Dropbox, Box, founded in 2005 and based in California, is also an incredibly strong contender on the EFSS market. With tools that integrate with other services, like Google Docs, Box also goes above and beyond in offering custom branding capabilities and letting users create a professional appearance for their organization.

Plus, Box’s security is nothing to scoff about, being a uniquely zero-knowledge provider and offering tons of options for encryption and user management.

Unfortunately, with their heavy local encryption, Box transfers tend to get slow — something that could impede or even cripple the seamless remote workflows that have become the norm today. Box also does not offer any options for on-premise or self-hosting, nor local storage, and does not perform end-point backups. Plus, while it certainly provides tons of enterprise-level features, it’s also significantly pricier than almost any solution on the market.

Here’s a quick rundown of some of its finer points, for ease of comparison:

Pros:

  • Mobile access
  • Integration with other applications  such as: Microsoft Office, Google, Salesforce, DocuSign etc
  • Ability to add/edit multiple users
  • Editing documents
  • Workflow automation
  • Box “Notes” functionality for project management tasks, such as status updates and meeting notes
  • Custom Branding
  • Global compliance standards, such as ITAR, HIPAA, PCI DSS 3.1, FINRA/SEC 17a-4, FISMA, ISO27001:2013, and ISO 27018

Unfortunately, as mentioned, there are some huge deal-breakers that come with the solution.

Cons:

  • No indication when a file is open by another user, leading to over-saving of each other’s work during collaboration.
  • Box is relatively pricey compared to its competitors
  • Not much documentation and an unfriendly user interface make it hard to get into
  • Box Sync doesn’t work on older Windows OS versions
  • Transfers can be slow due to heavy local encryption

Now that we’ve gone over Box in-depth, let’s go over some alternatives, in case those aforementioned issues are in fact a deal-breaker for your company.


 Google Drive

How to Find Anything in Google Apps - The Ultimate Guide to G ...

  Pricing: Free Plan: Free | Basic Plan: $6/user/month | Business Plan: $12/user/month | Enterprise Plan: $25/user/month

✓  Storage: Free Plan: 15GB | Basic Plan: 30GB | Business & Enterprise Plan: Unlimited, or 1TB / user if less than 5 users

✓  Security: Encryption in transit; no option to encrypt individual documents. Multi-factor authentication.

✓  Features: Google Drive comes with powerful, recognized collaborative tools, such as Google Docs, Sheets and Slides.

Having quickly risen in popularity over the past couple of years, Google Drive is now a powerful file-sharing solution on the market. A file storage and synchronization program created by Google, it’s best known for its collaborative capabilities via Google Docs, Sheets and Slides, which offer real-time collaborative editing of documents, spreadsheets and slides respectively. 

The solution’s enterprise plan, GSuite, comes with a similarly clean and intuitive UI, as well as integration with popular enterprise softwares such as Autodesk, Salesforce, and more. Apart from this, Google Drive for Business offers unlimited cloud storage, access from any device, offline file access, includes apps like Gmail, Google Keep, Google Sites, as well as enterprise-grade access controls, e-discovery for emails, chats and files.

However, reportedly, users have encountered frequent connectivity and syncing issues while using Google Drive. Plus, while Google Drive has fairly beefy data security with encryption in-transit and at-rest, human error on part of the developers has led to security issues, such as when Google Photos started sending private videos to strangers

Pros

  • Lovely mobile application and collaborative tools for anywhere, anytime access
  • Has a great free option, making it useful for any small businesses that do not have a lot of funds
  • Readily compatible with many apps.
  • Ease of installation, ease of setup and you don’t need much technical knowledge to use it as an end-user.
  • Gmail integration

Cons

  • The processes of uploading (automatically), deleting, scrolling, and downloading are tedious as they have to be done by checking each file.
  • Interface can quickly become cluttered when large amounts of files are uploaded and edited
  • No virtual drives or mounting to computers as hard drives
  • Security issues galore in the past; they’ve been fixed today, but it’s still certainly concerning.

OneDrive

Microsoft updating OneDrive with better web UI and sharing options ...

  Pricing: Business Plan 1: $5/user/month | Business Plan 1: $10/user/month | Microsoft 365 Business Basic: $5/user/month | Microsoft 365 Business Standard: $12.50/user/month

✓  Storage: All Plans: 1TB – extra storage space can be purchased separately for up to 1TB/$9.99/month

✓  Security: Standard encryption, file-locking, paywalls for SSO/SAML Authentication

✓  Features: Advanced sharing, mobility and security. Heavy integration with Office software.

Microsoft OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its web version of Office. Naturally, this Microsoft-based solution heavily integrates with Office 365 programs that most teams use, such as Microsoft Word, Excel and Powerpoint, as well as Outlook, which is a huge plus. Certain plans even grant access to said software. It also provides encryption at rest and in transit. Overall, it has robust features that make it a strong solution, as expected from Microsoft.

Unfortunately, data privacy issues have surfaced time and time again with large corporations, and OneDrive is no exception. When using this solution, Microsoft can scan your files for “objectionable content”, stating that file security cannot be guaranteed for said content.

Pros

  • Great integration with other Microsoft Office Tools
  • Device synchronization ensures access of files from any device.
  • Cloud storage of data makes it’s easy to access files and documents.
  • Multiple files can be uploaded simultaneously

Cons

  • Data privacy issues and lack of multi-factor / other authentication options
  • Has less base storage and quickly gets pricey past the 1TB storage option
  • User interface is clunky and takes time to get used to
  • Syncing of shared files can produce issues and even get slow

Citrix ShareFile

Localized ShareFile WebUI available | Citrix Blogs

  Pricing: Standard Plan: $55/5 users/month | Advanced Plan: $85/5 users/month | Premium Plan: $135/5 users/month | Virtual Data Room Plan: $375/5 users/month

✓  Storage: Unlimited storage space

✓  Security: Standard encryption and SSL/TLS. Recovery sites in both the US and EU.

✓  Features: Collaborative and productivity-enhancing tools, custom electronic signature tool. File-versioning features.

Sharefile is Citrix’s enterprise-class cloud storage solution, and they’re well-known in the commercial software and service industry. Notable features of Sharefile include an auditing system that generates activity reports, integration with Single Sign-On, download alerts, and two-factor authentication. This cuts down on the amount of time it would take to print out a document, sign it, and scan it to the cloud.

Unfortunately, despite their generous offer of unlimited storage, they do have a file size limit. The solution itself doesn’t support Linux. Plus, with a standard plan starting at $55, paywalls for features and their enforced 5-user pricing plan, it’s safe to say that Sharefile isn’t the most affordable solution for smaller organizations. Reportedly, Sharefile’s licensing plans are also misleading.

Pros

  • Great plugin support. For instance: the Outlook plug-in makes it easy to share files securely with customers via email.
  • Flexible folder creation and sharing process
  • Easily share large files with clients, vendors and external personnel
  • Allows multiple remote teams to collaborate in real-time with a simple management process.

Cons

  •  Interface is less intuitive compared to other solutions.
  • Not commonly used in all industries, presenting a learning curve to some users.
  • Sorting out your preferences is time-consuming. As a standalone product it suffers from lack of integration with Google and/or Microsoft products.
  • Confusing and varied pricing with many features locked behind paywalls

Conclusion

There is, of course, no one-size-fits-all EFSS option, but we hope that this helps your enterprise, company or organization make a better and informed decision about which EFSS solution is best for you. If you have any questions about our FileCloud solution, we are always happy to answer them — just pop over to our main site and strike up a conversation with any of our live chat specialists!

Best Alternatives to Box in 2021

In our age of information, most modern enterprises have started to move towards the digitization of data. Never have there been quite so many enterprise file-synchronization and sharing (EFSS) solutions available on the market — and while a wide range of choice is always good, it also makes it much more difficult to choose the perfect solution for your organization. 

Box is one such top contender and one of the biggest solutions on the market. However, there are certain issues with Box that make it a less-than-desirable option for certain enterprises. As such, we’ve put together a list of great EFSS solutions for your consideration, as well as their pros and cons, so that you can pick the one that offers all the features your enterprise might need, while remaining affordable and within your price range. 

Box

Cloud Storage Services for Business Use - armix.one

  Pricing: Box Starter: $5/user/month | Box Business: $20/user/month | Box Business Plus: $33/user/month | Box Enterprise: $47/user/month

✓  Storage: Box Starter: 100GB | Box Business: Unlimited | Box Business Plus: Unlimited | Box Enterprise: Unlimited

✓  Security: A regulatory-compliant Zero-Knowledge Provider. Tools to manage user perms and customer-managed encryption keys.

✓  Features: Secure collaborative and project-management tools, as well as rule sets for work-flow automation

While perhaps less of a household name than Dropbox, Box, founded in 2005 and based in California, is also an incredibly strong contender on the EFSS market. With tools that integrate with other services, like Google Docs, Box also goes above and beyond in offering custom branding capabilities and letting users create a professional appearance for their organization.

Plus, Box’s security is nothing to scoff about, being a uniquely zero-knowledge provider and offering tons of options for encryption and user management.

Unfortunately, with their heavy local encryption, Box transfers tend to get slow — something that could impede or even cripple the seamless remote workflows that have become the norm today. Box also does not offer any options for on-premise or self-hosting, nor local storage, and does not perform end-point backups. Plus, while it certainly provides tons of enterprise-level features, it’s also significantly pricier than almost any solution on the market.

Here’s a quick rundown of some of its finer points, for ease of comparison:

Pros:

  • Mobile access
  • Integration with other applications  such as: Microsoft Office, Google, Salesforce, DocuSign etc
  • Ability to add/edit multiple users
  • Editing documents
  • Workflow automation
  • Box “Notes” functionality for project management tasks, such as status updates and meeting notes
  • Custom Branding
  • Global compliance standards, such as ITAR, HIPAA, PCI DSS 3.1, FINRA/SEC 17a-4, FISMA, ISO27001:2013, and ISO 27018

Unfortunately, as mentioned, there are some huge deal-breakers that come with the solution.

Cons:

  • No indication when a file is open by another user, leading to over-saving of each other’s work during collaboration.
  • Box is relatively pricey compared to its competitors
  • Not much documentation and an unfriendly user interface make it hard to get into
  • Box Sync doesn’t work on older Windows OS versions
  • Transfers can be slow due to heavy local encryption

Now that we’ve gone over Box in-depth, let’s go over some alternatives, in case those aforementioned issues are in fact a deal-breaker for your company.


FileCloud

 

  Pricing: FileCloud Online: $10/user/month (Standard), $15/user/month (Enterprise) || FileCloud Server: $4.20/user/month | FileCloud Server: Contact for Quote

✓  Storage: FileCloud Online: 1TB out-of-the-box, +100GB/user  (Standard), +200GB/user (Enterprise)  || FileCloud Server: Unlimited

✓  Security: FileCloud is compliant with all the most stringent data governance policies, such as HIPAA and GDPR. Encryption at rest and in transit, 256-bit AES encryption, granular file-sharing, password-protected, public and private shares.

✓  Features: From deployment models to unlimited client accounts, branding capabilities and more, FileCloud is filled with incredible enterprise-level features.

Naturally, we’re proud of our own product and firmly believe FileCloud to be one of the most powerful and affordable EFSS solutions on the market. FileCloud offers on-premise, public and a unique hybrid cloud deployment model. This deployment flexibility separates FileCloud from its competitors, and ensures that your team can enjoy the benefits of both on-premise and cloud storage systems — read more on our hybrid infrastructure here.

Our pricing is also one of the most affordable on the market, while offering larger storage plans, better enterprise-level features, and unlimited FREE external client accounts — all great for your wallet and your ROI. Feature-wise, we consider seamless, remote access to your data as the bare minimum that a good file-solution should offer. Collaborative and content management tools, a comprehensive admin panel, plus infinite customization options are all features that ensure not just your team, but also your clients and sysadmins get in on the enhanced EFSS experience.

Last but certainly not least, FileCloud is compliant with most data security governance policies, meaning that you’ll never see your organization’s good name tainted in headlines labelled with “Security Breach” or “Data Leaks”. Plus. it’ll save you tons on the fines and fees that’ll rack up if you go with a less-secure option.

Pros

  • Beautiful, simple, intuitive and responsive user interface that can be accessed via local client or browser.
  • Tons of keyboard shortcuts and quick actions to cut down on time
  • No file limit — massive files can be exchanged with anyone anywhere in the world at enterprise level speeds.
  • Ultimate data governance compliance and security, with DLP functionalities, an extensive admin panel, audit trails, encryption and multi-factor authentication
  • Collaborative tools and integration with tons of common office software
  • Enterprise-level content management capabilities: file-versioning, metadata classification, user policy management and light workflows for the easier management and organization of your team’s hard work.
  • Unlimited free external accounts for clients, vendors, etc.

Cons

  • Setup process can be intimidating without proper training, although there is documentation to mitigate that.
  • Unable to use a protocol different than HTTPs for downloads; this can be problematic for companies that restrict it.
  • The solution does not offer a free plan, although there is a two week free trial and a 10$/year Community Edition Plan.

Dropbox

Dropbox -

  Pricing: Basic Plan: Free | Plus Plan: $11.99/user/month  | Professional Plan: $19.99/user/month

✓  Storage: Basic Plan: 2GB | Plus Plan: 2TB | Professional Plan: 3TB

✓  Security: AES 256-bit encryption for data at rest and AES 128-bit encryption for data in transit; however, known past security issues

✓  Features: Unique “Paper” and “Showcase” features: basic “Notes” and “Portfolio” app respectively

Of course, we’d be remiss to not mention Dropbox in a file-sharing solution comparison post. With its clean, intuitive UI and easy-to-use features, Dropbox has become a well-known, household name in terms of file storage. Dropbox also offers password-protected links, integration for Office 365 and Google Drive, and strong administrative tools. However, while it certainly has its pros, we feel strongly that there are better enterprise-level file-sharing solutions — and here’s why. 

Due to the system’s popularity, it’s always been a popular target for hackers. Even now, it doesn’t offer local encryption. Their customer service certainly leaves more to be desired, as seen from their lack of 24/7 customer support.

And above all that, despite having fewer features than many enterprise-level solutions out there, Dropbox is far from the most affordable on the market, especially with their 5-user minimum. Plus, with their measly 2GB- free storage and paywalls for unlimited storage, it certainly feels like the solution is out to milk their users dry.

Pros

Google Drive

How to Find Anything in Google Apps - The Ultimate Guide to G ...

  Pricing: Free Plan: Free | Basic Plan: $6/user/month | Business Plan: $12/user/month | Enterprise Plan: $25/user/month

✓  Storage: Free Plan: 15GB | Basic Plan: 30GB | Business & Enterprise Plan: Unlimited, or 1TB / user if less than 5 users

✓  Security: Encryption in transit; no option to encrypt individual documents. Multi-factor authentication.

✓  Features: Google Drive comes with powerful, recognized collaborative tools, such as Google Docs, Sheets and Slides.

Having quickly risen in popularity over the past couple of years, Google Drive is now a powerful file-sharing solution on the market. A file storage and synchronization program created by Google, it’s best known for its collaborative capabilities via Google Docs, Sheets and Slides, which offer real-time collaborative editing of documents, spreadsheets and slides respectively. 

The solution’s enterprise plan, GSuite, comes with a similarly clean and intuitive UI, as well as integration with popular enterprise softwares such as Autodesk, Salesforce, and more. Apart from this, Google Drive for Business offers unlimited cloud storage, access from any device, offline file access, includes apps like Gmail, Google Keep, Google Sites, as well as enterprise-grade access controls, e-discovery for emails, chats and files.

However, reportedly, users have encountered frequent connectivity and syncing issues while using Google Drive. Plus, while Google Drive has fairly beefy data security with encryption in-transit and at-rest, human error on part of the developers has led to security issues, such as when Google Photos started sending private videos to strangers

Pros

  • Lovely mobile application and collaborative tools for anywhere, anytime access
  • Has a great free option, making it useful any small businesses that do not have a lot of funds
  • Readily compatible with many apps.
  • Ease of installation, ease of setup and you don’t need the knowledge to use it as an end-user.
  • Gmail integration (of course)

Cons

  • The processes of uploading (automatically), deleting, scrolling, and downloading are tedious as they have to be done by checking each file.
  • Interface becomes quickly cluttered when large amounts of files are uploaded and edited
  • No virtual drives or mounting to computers as hard drives
  • Security issues galore in the past; they’ve been fixed today, but it’s still certainly concerning.

OneDrive

Microsoft updating OneDrive with better web UI and sharing options ...

  Pricing: Business Plan 1: $5/user/month | Business Plan 1: $10/user/month | Microsoft 365 Business Basic: $5/user/month | Microsoft 365 Business Standard: $12.50/user/month

✓  Storage: All Plans: 1TB – extra storage space can be purchased separately for up to 1TB/$9.99/month

✓  Security: Standard encryption, file-locking, paywalls for SSO/SAML Authentication

✓  Features: Advanced sharing, mobility and security. Heavy integration with Office software.

Microsoft OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its web version of Office. Naturally, this Microsoft-based solution heavily integrates with Office 365 programs that most teams use, such as Microsoft Word, Excel and Powerpoint, as well as Outlook, which is a huge plus. Certain plans even grant access to said software. It also provides encryption at rest and in transit. Overall, it has robust features that make it a strong solution, as expected from Microsoft.

Unfortunately, data privacy issues have surfaced time and time again with large corporations, and OneDrive is no exception. When using this solution, Microsoft can scan your files for “objectionable content”, stating that file security cannot be guaranteed for said content.

Pros

  • Great integration with other Microsoft Office Tools
  • Device synchronization ensures access of files from any device.
  • Cloud storage of data makes it’s easy to access files and documents.
  • Multiple files can be uploaded simultaneously

Cons

  • Data privacy issues and lack of multi-factor / other authentication options
  • Has less base storage and quickly gets pricey past the 1TB storage option
  • User interface is clunky and takes time to get used to
  • Syncing of shared files can produce issues and even get slow

Citrix ShareFile

Localized ShareFile WebUI available | Citrix Blogs

  Pricing: Standard Plan: $55/5 users/month | Advanced Plan: $85/5 users/month | Premium Plan: $135/5 users/month | Virtual Data Room Plan: $375/5 users/month

✓  Storage: Unlimited storage space

✓  Security: Standard encryption and SSL/TLS. Recovery sites in both the US and EU.

✓  Features: Collaborative and productivity-enhancing tools, custom electronic signature tool. File-versioning features.

Sharefile is Citrix’s enterprise-class cloud storage solution, and they’re well-known in the commercial software and service industry. Notable features of Sharefile include an auditing system that generates activity reports, integration with Single Sign-On, download alerts, and two-factor authentication. This cuts down on the amount of time it would take to print out a document, sign it, and scan it to the cloud.

Unfortunately, despite their generous offer of unlimited storage, they do have a file size limit. The solution itself doesn’t support Linux. Plus, with a standard plan starting at $55, paywalls for features and their enforced 5-user pricing plan, it’s safe to say that Sharefile isn’t the most affordable solution for smaller organizations. Reportedly, Sharefile’s licensing plans are also misleading.

Pros

  • Great plugin support. For instance: the Outlook plug-in makes it easy to share files securely with customers via email.
  • Flexible folder creation and sharing process
  • Easily share large files with clients, vendors and external personnel
  • Allows multiple remote teams to collaborate in real-time with a simple management process.

Cons

  •  Interface is less intuitive compared to other solutions.
  • Not commonly used in all industries, presenting a learning curve to some users.
  • Sorting out your preferences is time-consuming. As a standalone product it suffers from lack of integration with Google and/or Microsoft products.
  • Confusing and varied pricing with many features locked behind paywalls

Conclusion

There is, of course, no one-size-fits-all EFSS option, but we hope that this helps your enterprise, company or organization make a better and informed decision about which EFSS solution is best for you. If you have any questions about our FileCloud solution, we are always happy to answer them — just pop over to our main site and strike up a conversation with any of our live chat specialists!

FileCloud Aurora – All About DRM Capabilities

Introduction

In November 2020, FileCloud released update 20.2 – a complete rehaul of our Sync, Mobile and browser UI and functionalities. We at FileCloud have been working on this for a very, very long time, and so we’re incredibly proud to present to you: FileCloud Aurora.

Today, we’re going to be covering one of the most important security functions that Aurora introduces: DRM Capabilities.

For a comprehensive overview of all of FileCloud Aurora’s new features, please visit our previous blog post Introducing FileCloud Aurora!.

Secure Document Viewer

If the new UI was the biggest change in terms of appearance, FileCloud Aurora’s new Digital Rights Management (DRM) capabilities are unquestionably the most significant change in terms of functionality. 

Your data security has always been FileCloud’s number one priority. We’ve got all the files you’re storing with us safe and sound, but what happens when you need to send out or distribute important documents, such as external contracts, reports, or training materials? Our new DRM solution ensures that nothing you send out gets used in a malicious or abusive manner, even after it’s left your system and entered others. 

Our secure document viewer helps you protect confidential files from unsolicited viewing with FileCloud’s restricted viewing mode. Show only selected parts of the document and hide the rest of it — or choose to reveal sections only as the user scrolls, minimizing the risk of over-the-shoulder compromisation.

For more details, read more about the FileCloud DRM solution here

Screenshot Protection

Utilize the Screenshot Protection feature to prevent recipients from taking screenshots of secure information and documents.

This is an option that can be selected when you create your DRM Document or Document Container, and prevents any recipients from taking screenshots of the document. Not only that, the recipient won’t be able to share screens or screen-record to share the documents either, nullifying any chance of your documents being distributed without your permission or consent.

Document Container 

Easily and securely export multiple documents in an encrypted document container (AES 256 encryption), and share it via FileCloud or third party emails. 

DRM Protection

Support for Multiple File Formats

Protect your Microsoft Office (Word, Powerpoint, Excel), PDF, and image (jpeg, png) files, and include multiple types of files in a single encrypted document container! FileCloud’s DRM solution doesn’t discriminate, ensuring all your most regularly used file, folder and document formats can all be easily handled by our containers and viewer. 

Anytime Restriction of Access to Your Files

Remove the risk of accidentally transmitting confidential files and enforce your policy controls even after distribution. You can revoke file access or change view options (screenshot protection, secure view and max account) anytime, via the FileCloud portal.

Thanks for Reading!

We at FileCloud thank you for being a part of our journey to creating the most revolutionary user interface and experience on the market. We’d love to know what you think about these changes. For full information about all these changes, release notes can be found on our website here

We hope that you’re as excited about these new changes as we are. Stay safe, and happy sharing, everyone!

FileCloud Aurora – All About Single-Click Actions

Introduction

In November 2020, FileCloud released update 20.2 – a complete rehaul of our Sync, Mobile and browser UI and functionalities. We at FileCloud have been working on this for a very, very long time, and so we’re incredibly proud to present to you: FileCloud Aurora.

Today, we’re going to be covering one of the most important functionality additions to our new UI: Single-Click Actions.

For a comprehensive overview of all of FileCloud Aurora’s new features, please visit our previous blog post Introducing FileCloud Aurora! Brand New UI and DRM Capabilities!.

What Are Single-Click Actions?

We’re all about helping you and your team save time. FileCloud Aurora brings workflow efficiency to the next level with tons of quality of life updates that help you work fast. One of these is the introduction of single-click, or quick, actions.

What does this mean? Well, you might have noticed that when you hover over any file or folder in your library, a toolbar appears on the item. It might look something like this:

These icons represent all of the most commonly-used actions that you could ever need to take with your files. Hover over each icon to see what they do, or read on for a more in-depth explanation for each one. 

List of  Single-Click Actions

Preview

The first icon, which looks like an eye, is the Preview action. It lets you preview your files, folders and documents. As FileCloud Aurora integrates fully with Microsoft Office and many other file extensions, you’ll be able to open and preview all of your files without actually needing to download them.

Download

The second icon, which looks like a downwards-pointing arrow is the Download action. It lets you download whichever file, folder or document you’re hovering over in one simple, quick click.

Edit

The third icon, which looks like a pencil, is the Edit action. Depending on your file type, you may be able to edit it directly in the browser or open the file in Office Online. Some files, of course, cannot be edited, such as video or audio files.

You may have noticed that at the end of each hover description, there are different keys in square brackets – for instance, [Enter] for the Preview icon. These are keyboard shortcuts, and are covered in our All About Keyboard Shortcuts blog post!

Share

The fourth icon, which looks like three dots connected to each other, is the Share action. Clicking it will open the following window:

You’ll be able to copy the share link of your file, change sharing options, and remove the share from there on.

Direct Link

Next up is Direct Link, which looks like a hyperlink icon. This opens up the following window:

-Where you can copy a direct link to your file, maximizing efficiency when sharing files with your team.

Copy

This is the Copy quick-action, which looks like two squares overlapped over each other. Clicking this will open a window where you can select where to make a copy of the file.

Move

This is the Move quick-action, which looks like an arrow. Clicking this will open a window where you can select where to move the file to.

Delete

Next up is the Delete quick action, which looks like a trash can. This is pretty self-explanatory — clicking this will delete the file in question.

Lock

Last but certainly not least is the Lock option, which looks like a, well, lock icon. This opens up the following window:

That lets you lock a file to indicate that you’re working on it. That way, your team won’t be able to modify the file and override your changes, or vice versa.

Conclusion

Gone are the days of tedious right-clicking and dragging stuff around. Need to copy or download something? Just hit the corresponding button! Need to move something to another folder? Before you start dragging it all over your screen, just hit the single-click action for it and a window will open for you to choose your destination folder. 

It might seem like a subtle change, but when your team is shaving seconds off every file action, it all adds up to save you and your team tons of time. Thanks for tuning in, and we hope that you’re enjoying our FileCloud 20.2 Update: FileCloud Aurora! 

System Admin Tools For 2020

System Admin

 

The world as we see it today is a connected one, and it’s heavily dependent on systems for all everyday functions. The huge dependency on computer systems also brought about the need to ensure that these systems keep running smoothly, and efficiently. Maintenance of these systems for ensuring their health, performance, optimization and better resource utilization, etc. lies on the shoulders of system administrators. Since this would typically mean a 24*7 job wherein multiple parameters of the system would have to be monitored, system administrators turn to tools that aid them in this. That brought about the emergence of system admin tools.

Since the system admin job involves a lot of activities, there are many tools that help them with this. Typically, these tools are used for monitoring, backups, resource allocation, user and account management, ensuring security, software installation and updates, performance tuning, and so on. At times, the system admin role may also overlap with that of a DevOps role in certain organizations. Hence, the various system admin tools available, that span across all the categories mentioned above. Here is a list of a few tools that are part of a system admin’s kitty.

Pulseway

A remote monitoring and management (RMM) tool that helps automate most of the repetitive tasks, Pulseway enables system admins to manage all their IT systems from anywhere. The interface is simple to use and also integrates many business needs into it like Cloud backup, business management, monitoring, endpoint protection, and more. Incredibly, it comes with a mobile app that can be used from any time, anywhere, making the job easier for system admins.

Pulseway allows system admins to do more work, by automating tasks like deployment, backups, reports, patching, and so on. With more than 6000 happy customers across 80 countries, Pulseway is best suited for businesses that want to do more for their customers, using efficient tools.

JumpCloud

JumpCloud securely manages and connects your users to their systems, applications, files, and networks. These systems could be Windows, Mac, or Linux, and with a diverse array of supported protocols, any app or resource can be integrated and centrally controlled, irrespective of its location. It is a cloud-based service that makes it easier to adapt and enables users to become more productive, by better leveraging cloud resources. It helps with user, system, and server and access management through a single sign-on with multi-factor authentication. Its tagline happens to be ‘Directory-as-a-Service® is Active Directory® and LDAP reimagined’.

Wireshark

Almost on every system admin’s list for quite some time, Wireshark is a multi-platform network protocol analyzer that provides a microscopic level of inputs. It allows live capture as well as offline analysis, and the captured data can be browsed via a GUI, or via the TTY-mode TShark utility. It can capture many file formats and provides decryption support for many protocols as well. What makes it more interesting is that it is open-source (released under the terms of the GNU General Public License), with a huge community and a lot of documentation and training support for its users.

Ansible

It is a simple, yet powerful automation solution, that helps many organizations to improve productivity by reducing complexity, reducing errors, and improved collaboration. Ansible increases accountability and compliance at the organization level and frees up more resources for innovation. System admins are free of repetitive tasks by automating them and can focus more on improving the health, efficiency, and performance of the systems.

It is also easy to learn and use, and helps with tasks like app deployment, configuration management, workflow orchestration, and more. It is also open-source and reliable and secure, with more than a quarter-million downloads per month. It comes with powerful modules like the visual dashboard, audit trails, centralized automation execution, role-based access control, and a lot more features that can improve speed, scale, and stability across the enterprise IT environment.

Puppet

The solutions from Puppet help automate, how you continuously deliver, make compliant, remediate, and manage your multi-cloud environment. It is open-source and its IT management solution makes managing a global infrastructure safe and simple. It provides a single platform for all your cloud automation use cases, with a single audit trail. Puppet solutions power automation of some of the biggest brands in the world, and have a great community, knowledge-base, and support documentation.

DataDog

A modern monitoring tool that helps a system admins see it all in one place – servers, clouds, metrics, apps, and the team. It seamlessly integrates SaaS and Cloud providers, automation tools, monitoring and instrumentation, source control and bug tracking, databases and server components, and more. It provides full visibility to monitor, troubleshoot, and optimize application performances. It also helps you to proactively monitor user experience, analyze and explore data logs, and build interactive, real-time dashboards for a better and easier understanding of the environment.

KeePass

An open-source, password manager tool meant primarily for Windows, though it supports Mac and Linux through Mono. It helps manage multiple passwords in one database, locked securely using a master key. It supports the highest level of encryptions like AES and Twofish and is easily portable and the password list can be exported to or imported from multiple file formats. It provides multi-language support and can even generate random passwords, besides allowing for search and sort operations.

Notepad++

A free and powerful, source code editor, Notepad++, meant specifically for windows OS. It can edit multiple files using the tab feature, with syntax highlighting for over 70 languages. And it has a fast response time, despite working with large files, making it extremely useful for system admins working on large logs to look for something. It also supports macros and bookmarks, as well as advanced search and replaces. Drag and drop, zoom in and out, auto-completion, brace and indent guideline highlighting, and line operations are some of the other features that make it a powerful source code editor.

Clonezilla

A partition and disk imaging tool that also allows for backup, recovery, and deployment, Clonezilla, supports multiple file systems. An image can be encrypted (AES-256) and also restored to multiple devices. It is licensed under the GNU General Public License (GPL) Version 2 and has versions for a single server as well as large server deployments. It is fast and allows OS installation as well as taking snapshots and then deploying the same over a network.

FileCloud

FileCloud provides features for easy business file sharing with complete control over business data. Whether you are sharing sensitive documents, large files, legal or medical data, FileCloud gives you a secure document sharing solution. FileCloud offers efficient and reliable data backup. FileCloud provides you with appropriate tools to protect data across all devices. Get auto Desktop and mobile backup, Unlimited File Versioning, and deleted files recovery. Secure backup and restore across all platforms (Windows, macOS, Linux) and devices (desktops, laptops, and smartphones) Granular permissions should allow you to give each user the access rights you want them to have — Write, read-only, restricted access, etc FileCloud also gives you the option to password protect your files, set an expiry date and has File change notification options.

FileCloud 20.1 Updates & End-Point Backup

FileCloud 20.1 Updates, End-point Backup and More!

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FileCloud 20.1 Update

With Microsoft Office tag support, expanded notification configuration and much more, our 20.1 update is brimming with quality of life features! Read on for a little more detail about what we’ve done to take your file-sharing experience to the next level.

  • More Ways to Control and Configure Notifications – Notifications — can’t live without them, but they sure can get annoying when they’re pinging you about stuff that doesn’t matter. So we made configuring everything about them including the type of notifications per user and per folder possible. Gone are the days of email clutter!
  • Built-In Microsoft Office Tag Support – FileCloud now allows users to import Office tags into FileCloud as well as to seamlessly search by them. With most organizations using Microsoft Office for daily professional and personal needs, FileCloud has always heavily prioritized Office integrations — and this update is no exception. Users can now even set up Content Classification Engine (CCE) and Data Leak Protection (DLP) rules based on Office tags. Check out our support documentation here.
  • Automatic Team Folder Permission Updates – New team folder permission updates are now applied during folder-syncing operations, ensuring that no one is able to access secure data at any point of the syncing process. Read up on how to enable this here.
  • SMS Integration & Gateways – FileCloud now seamlessly integrates with custom SMS gateways to enhance your security and convenience. Receive verifications and authentication from your custom SMS gateways to your personal mobile devices!
  • Integration with Multiple Identity Providers (IdP – )FileCloud now integrates with multiple identity providers to support large enterprises who authenticate and authorize multiple IdPs.
    Learn More →

AirSend

The Importance Of FileCloud Endpoint Backup

Seeing a system error and wondering if your data got lost or compromised, is terrifying. Realizing that your data is gone, irretrievable and you just lost hours and hours of tedious work is devastating. We know the feeling all too well and that is why we made sure you will never go through that rollercoaster of emotions!

You can configure endpoint backup settings for all users or specific users, and view all users’ backed up files from your FileCloud account. You can enable this from the server-side to allow “end” users to “backup” all their important files from different devices using FileCloud Sync (Windows/macOS) and mobile applications. All files automatically go to “My Files/Backups,” creating a new folder for each device.

Learn More →

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FileCloud Tips: Microsoft Office365 Preview

FileCloud now supports Microsoft Office365 Preview and you can easily enable this from your FileCloud Admin Portal settings to allow users to see MS Office documents the way they are intended to be seen.
ServerSync

Learn More →


AirSend

AirSend’s Email to Channel

Send messages via email directly to Airsend channels without having to switch windows! You can now choose to message your client directly via our desktop apps, reply from your email with your unique channel email address, or respond via email to a channel notification. Whether you’re using Airsend to communicate with your team, clients or acquaintances, your convenience is always our priority.