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Your free trial includes:
  • Free for 14 days (5 Users, 1TB)
  • All the Features
  • Mobile and Desktop Apps - Sync, Drive, Add-ons for Office & Outlook
  • Admin Portal for Managing Your Site
  • Free Support

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Best Cloud Storage for Business & Best Practices To Optimize The Use of Cloud Storage!

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FileCloud's Cloud Storage for Business Features

Advanced File Sharing & Storage

Modern secure cloud storage is not merely online disk space. It’s a mature suite of several business benefits, stretching across workflow automation, compliance and security, and sharing and collaboration. FileCloud provides all such benefits.

Remote/ Mobile Access

FileCloud enables secure access to your remote files from all variety of devices including mobile devices. This helps in easy collaboration for your internal teams as well as external teams. FileCloud also supports large file sharing without limits.

Virtual device/ on-demand sync

FileCloud helps you mount remote files as local files. Files are downloaded when they are accessed and edited. Consumers can access all their remote files without using a lot of local memory. Learn more about FileCloud’s virtual drive for cloud storage.

Cloud based storage for small business

Cloud based file sharing for business is offered by many companies with distinguished features. And beyond a point, the sophistication and feature-richness of your cloud storage solution provider becomes as important as the smartness with which you use the storage.

Let’s look at some features to look for in the Best Cloud Storage for Business

  • Affordable storage and sharing
  • Security
  • Remote access from various devices
  • 3rd Party services integration / API’s
  • Unlimited Storage
  • Team Collaboration features – team folders, ability to send messages, notifications
  • Easy to use interface
  • Powerful administration tools
  • Advance search features
  • Content analytics
  • Identity management – Integration with Active Directory, single sign on
  • Unlimited Client accounts

Cloud storage for small business even requires all these powerful features to grow the business and increase ROI. FileCloud offers all these features at an affordable price compared to other players like dropbox, Box and Egnyte, providing your business with a lot of savings and high ROI.

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On-premise Storage

on-Premise gives you complete owndership of your data and Storage. Host files on your owned server, under the control of your IT people.

Powerful Analytics

FileCloud gives you access to many powerful reports in the dashboard. Check usage trends, geo data, peak usage and many more analytical indicators.

Powerful Administration

FileCloud has a robust administration for using cloud storage for business. Easily manage millions of files & apply global policies, custom workflows.

Custom Branded solution

FileCloud lets you host your files on a custom domain, customize colors, logos, background images, fonts and much more. This way, your clients, partners and employees see your brand everywhere.

Secure cloud storage for small business

FileCloud provides public, private, and password protected File sharing Cloud storage for business.

Embedded File Upload Form

Embedded File Upload Form enables users to embed a small FileCloud interface onto any website, blog, social networking site or any public URL to easily allow file uploads to a specific folder within your account.

Data Governance and Compliance

Granular file controls, user policy management, centralized device dashboard and data residency. Compliance with regulations such as General Data Protection Regulation (GDPR), HIPAA etc.

Security and Data Protection

Remote data wiping, strong encryption models, data loss prevention (DLP), two factor authentication (2FA) and alerts on unusual activities.

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Best Practices To Optimize The Use of Cloud Storage

Ask yourself – are we well aware of the true potential of cloud file sharing for small business ventures? Are we using it fully? This guide will help you answer both these questions in the affirmative.

Below, we look at some of the best practices to help you get most out of Filecloud or any other Cloud storage for business.

"We tested about five other solutions like Team Drive, OwnCloud and LeitzCloud. In the End, FileCloud won that battle clearly"

Expand Your Storage Without Paying More

Let’s face it – every company is producing more data everyday, and the pace of data growth is also accelerating. The storage you’ve already purchased might not be sufficient a few months down the line. Anyways, you’d rather expand your cloud storage space availability than face choices with which data to prioritize for online backup.

Even while trying out new storage solutions, you’d rather have more space to play with initially to make a subjective judgment.

cloud storage for small business

Some cloud storage services offer pretty healthy free storage plans for individual users, which becomes a good way to start things off. Then there are others that offer superb deals of free storage bundled with devices from manufacturers like Apple and HP. The thumb rule is – cloud vendors don’t get hurt by giving away free storage, if it gets them new clients for premium services. Look for it and you shall find it.

“Easy integration of FileCloud with our existing network drive structure was superb"

Set Up Cloud Powered Email Attachments

A major problem in knowledge teams is that people need to upload and download the same document many times, which slowly creates version management challenges. You can breathe a lot easier if your cloud storage solution provider allows you to add documents as attachments in your emails.

Most renowned cloud players offer this facility via built-in integration tools. The next level is to get Office integration to allow document preview in emails, for popular document formats such as Word, Excel, PowerPoint. You can always use a 3rd party integrator app to integrate your email and cloud service provider.

Apart from email attachments, you’d also require advanced link sharing for easily sharing documents, which helps tremendously in version management. Enterprises can also benefit a lot from link expiry feature, which makes links dysfunctional after a certain period, thus making documents a lot secure.

check our detailed list of Cloud storage features

“We liked FileCloud’s pricing, comprehensive feature set (branding, encryption) and the responsive support”

Selective Sync - Super Quick Document Updates, and Low Risks of Space Expiry

Selective sync is a feature that allows you to automatically sync a cloud stored folder to your local device. You need to download the desktop client of the storage provider and set selective sync up.

Here are two ways in which selective sync feature helps.

•Because your people will cosnciously set up sync only for important cloud-stored folders, their local disk space won’t run out (which can happen easily if they sync the entire cloud).

•If users make updates to files stored in selective sync folders, the updates are synced with the cloud versions of the files in real time. This makes ‘work on the move’ convenient from an information management perspective.

“We love FileCloud’s simplicity, mobile apps, and above all, responsiveness of FileCloud team”

Unlock the Potential of Collaboration

When you think of cloud, think of collaboration. Your cloud storage solution must focus on collaboration. Look for these features:

Workflows – Automated workflows to alert people that they need to take an action on the document.

• Smart notifications – Users should be alerted of changes made to files/folders.
• Document level commenting – This can help teams collaborate on shared documents.
• Integration with productivity tools – Tech giants are offering integration with office tools to make cloud storage solutions all the more powerful.
• Activity streams – Help anybody understand what updates/changes were done to a file/folder in the recent past.

“With FileCloud we’re able to securely access our internal network shares from anywhere, while maintaining current NTFS permissions”

Look For Unlimited Cloud Storage

Before we tell you more, let’s answer a couple of questions.

What does unlimited cloud storage mean?

It’s exactly what it sounds. For a flat monthly fee, cloud storage vendors offer limitless storage space. You can also run a cloud service provider’s technology on your own server, and get unlimited storage, along with the top-notch features of the storage solution.

Who offers unlimited cloud storage?

FileCloud offers unlimited storage, along with cutting edge customization, integration, security, sharing, backup, mobility, and administrative capabilities. DropBox, Google Drive, and Amazon also offer unlimited storage with some caveats.

 

"FileCloud is by far the best on-premise file sharing solution."

Robust File Naming Strategy & Geographical Placement of Data

This is the golden rule of data management, irrespective of where you store your files. Particularly when you store your data on cloud, and use the best cloud based file sharing for business like FileCloud, the importance of proper file naming can’t be underscored enough.

Use intelligent abbreviations that help distinguish files relevant to different teams, keep on reminding staff of the benefits of thoughtful file naming, and point out crazily-named files to owners to help them build the healthy practice of following proper file nomenclature.

FileCloud, among the best cloud storage for small business organizations, has data centers in all major geographies of the world. Why is this important for you?

• Firstly, several governments require you to store the data of their nation’s customers within national borders.
• Secondly, you can plan data placement to minimize latency. Closer the data center to the target audience of the data, quicker the access.

Having a good range of options in this regard helps you stay on the right side of strict data protection laws relevant to specific geographies and industries.

"We picked FileCloud based on features, cost, the excellent support we received."

Conclusion

Concluding Remarks

A world of limitless space awaits you.

Take your business data online and bring down all the walls holding back your people from accessing and collaborating on information that can assist them.

FileCloud offers you the best of all worlds, begin with a trial, and see for yourself.

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CodeLathe Technologies Inc
13785 Research Blvd, Suite 125
Austin TX 78750, USA

Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584

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(+33) 01 83 62 44 10

 

Email: support@codelathe.com
Twitter: @getfilecloud, @tonido
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