Information stored on FileCloud comes under Federal Rules of Civil Procedure, where a litigant party is expected to preserve and produce electronic information that is in its possession, custody or control.
Filecloud’s EFSS solution covers several e-discovery processes which include collection, preservation, and review. FileCloud follows all due procedures to help you with e-discovery in its enterprise and file-sharing cloud ecosystem.
FileCloud follows all the global compliances and federal rules that bring in transparency in data management. The business holds complete control of the data that they have stored on the cloud.
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E-Discovery is the process of searching, locating, and securing electronic data from digital Cloud ecosystem to use it as evidence to build strong civil or criminal legal case. E-Discovery covers vast ambit of operation viz offline on a particular computer or particular cloud ecosystem. Digital electronic data can be easily searched and can serve as evidence. Electronic data is impossible to be destroyed since digital data leaves a digital footprint that is unique and can be identified by e-discovery.
FileCloud meets all the requirements of e-discovery, whereby all the data remains in complete control of the businesses. Electronic data stored on the cloud is easily managed, collected and review in case of using it as evidence for civil and criminal proceedings. Electronic data can be easily recovered since multiple data copies are saved in FileCloud by using a data mirroring technique that prevents data loss. The E-Discovery process leads to data that can serve as evidence that includes texts, emails, databases, spreadsheets, and websites, etc.
Data Harvesting techniques: FileCloud uses data harvesting techniques such as data scraping, data extraction, metadata extraction, etc. that helps in the e-discovery process for extracting useful and important data.
Predictive Search and Review: Filecloud employs predictive search and review coding techniques that help in the segregation of the electronically stored data on the degree of similarities between the terms and hence makes it easy for E-Discovery purposes.
Data Visualization: FileCloud employs data visualization techniques for E-discovery purposes that utilize machine learning and analytics to help in extracting useful information from the data stored on the cloud.
Automatic Metadata Extraction: FileCloud provides you with an option that automatically extracts metadata through files which makes it easy to categorize, search, and manage information.
Automate PII/PHI/PCI Discovery: FileCloud lets you find Personal Identifiable Information (PII), Payment Card Information (PCI), and other sensitive information easily across the cloud system. Use the search option to find sensitive information across home folders and team folders.
Data Governance: Data Governance forms the core of cloud content management within FileCloud. Not complying with governance directives can result in penalty and certainly will give a blow to your business reputation. To make it easy for our clients, FileCloud simplifies data governance by setting and implementing policies related to document life cycle management such as document retention and archival.
GDPR requires that all users provide explicit consent to track personally identifiable information (PII). FileCloud offers privacy settings to ask for explicit consent from users while accessing, viewing or downloading files from FileCloud.
GDPR requires that users are notified of any breach. While breach notifications must be handled by the customer, FileCloud has detailed policies and breach plans in place for customer data in FileCloud Online.
GDPR provides that users may request the deletion or anonymization of any data companies possess relating to them. FileCloud allows administrators to delete or anonymize all user data, including any traces in FileCloud access logs.
Right To Access: GDPR provides that users may request access to any information companies possess relating to them.
GDPR requires companies to provide privacy, regardless of technological implementation or design. FileCloud is built on open standards and is designed to offer the flexibility of deployment on private, public, or hybrid clouds.
FileCloud offers data residency, allowing customers to select the region of their choice for storing and processing data. We offer 100% flexibility where to store and process data. Can be deployed private or hybrid cloud on an infrastructure that customers control.
FileCloud allows an organization’s data protection officer (DPO) or administrator to search for user PII across all file content and activity logs.
Additionally, FileCloud has introduced the ability to manage multiple policies across users, including GDPR, which means that organizations can choose to show GDPR specific consent only to users in the EU and not those who reside elsewhere.
Many law firms believe that putting their data on the cloud storage will make it easier for them to segregate data that is easily discoverable, which is not entirely true.
Under the federal laws, the businesses need to be in the control of the electronic data. With the FileCloud ecosystem, the complete ownership of the data remains with the businesses which make it completely available as a part of the e-discovery Process under the law.
Apart from this, FileCloud follows all the major global compliances that ensure complete due law procedures are followed and transparency in data storage is maintained. With new data harvesting techniques, predictive coding, data visualization, metadata extraction techniques, FileCloud forms an important part of law firms that helps lawyers to extract information that can be used as evidences for civil and criminal proceedings.
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